Head & Neck

Cover image for Vol. 37 Issue 7

Edited By: Ehab Y. Hanna, MD

Impact Factor: 2.641

ISI Journal Citation Reports © Ranking: 2014: 4/43 (Otorhinolaryngology); 48/198 (Surgery)

Online ISSN: 1097-0347


Author Guidelines


NIH Public Access Mandate
For those interested in the Wiley-Blackwell policy on the NIH Public Access Mandate, please visit our policy statement

For additional tools visit Author Resources - an enhanced suite of online tools for Wiley InterScience journal authors, featuring Article Tracking, E-mail Publication Alerts and Customized Research Tools.



Author Guidelines




Manuscript Submission

Manuscripts should be submitted online at http://mc.manuscriptcentral.com/hed .

Submit all new manuscripts online. Launch your web browser and go to http://mc.manuscriptcentral.com/hed . Check for an existing account. If you are submitting for the first time, and you do not have an existing account, create a new account. Follow all instructions.

Submit manuscript and all figures as one file if possible. You do not need to mail any paper copies of your manuscript.

Along with the manuscript file, please upload a Cover Letter (designated "not for review") which includes the contact information of the corresponding author, a statement of financial or other relationships which may lead to a conflict of interest, and which references any published reports that may duplicate material in the submitted manuscript. Signed releases from patient(s) or guardian(s) for use of any recognizable patient photographs may be faxed separately, or scanned and uploaded as part of the online submission.

At the end of a successful submission, a confirmation screen with manuscript number will appear and you will receive an e-mail confirming that the manuscript has been received by the journal. If this does not happen, please check your submission and/or contact tech support at edsupport@wiley.com .

Copyright

If your paper is accepted, the author identified as the formal corresponding author for the paper will receive an email prompting them to login into Author Services; where via the Wiley Author Licensing Service (WALS) they will be able to complete the license agreement on behalf of all authors on the paper.

For authors signing the copyright transfer agreement

If the OnlineOpen option is not selected the corresponding author will be presented with the copyright transfer agreement (CTA) to sign. The terms and conditions of the CTA can be previewed in the samples associated with the Copyright FAQs below:

CTA Terms and Conditions http://authorservices.wiley.com/bauthor/faqs_copyright.asp

For authors choosing OnlineOpen

If the OnlineOpen option is selected the corresponding author will have a choice of the following Creative Commons License Open Access Agreements (OAA):

Creative Commons Attribution License OAA

Creative Commons Attribution Non-Commercial License OAA

Creative Commons Attribution Non-Commercial -NoDerivs License OAA

To preview the terms and conditions of these open access agreements please visit the Copyright FAQs hosted on Wiley Author Services http://authorservices.wiley.com/bauthor/faqs_copyright.asp and visit http://www.wileyopenaccess.com/details/content/12f25db4c87/Copyright--License.html.

If you select the OnlineOpen option and your research is funded by The Wellcome Trust and members of the Research Councils UK (RCUK) you will be given the opportunity to publish your article under a CC-BY license supporting you in complying with Wellcome Trust and Research Councils UK requirements. For more information on this policy and the Journal’s compliant self-archiving policy please visit: http://www.wiley.com/go/funderstatement.

It is the author's responsibility to obtain written permission to reproduce material that has appeared in another publication.


Style

Sources. Webster's Third New International Dictionary (Springfield, MA: Merriam-Webster, Inc) should be used for spelling and hyphenation of nonmedical terms, and Dorland's Illustrated Medical Dictionary , 27th ed (Philadelphia: WB Saunders) for medical terms. The author is directed to the American Medical Association Manual of Style , 8th ed, for general style. Measure (length, height, weight, and volume) should be reported in units or their decimal multiples. Temperature should be given in degrees Celsius, and blood pressure should be given in millimeters of mercury. All hematologic and clinical chemistry measurements should be reported in the metric system in SI (international system) units.

Numbers. Use numerals for all units of measure and time. Spell out the numbers one through nine only for general usage (eg, "We considered only two possibilities.") Spell out numbers beginning a sentence.

Abbreviations. Use only standard abbreviations. Avoid abbreviations in the title. The full term for which an abbreviation stands should precede its first mention in the text. Only standard abbreviations as listed in the AMA Manual of Style should be used without definition.


Manuscript Preparation

Title Page. The title page should include (1) a concise and informative title of the article using terms that can be readily indexed; (2) the authors' full names (first name, middle initial, surname) with highest earned degrees; (3) affiliations for each author (department, section, institution, city and state or country where the work was done); (4) acknowledgment of grant support and of individuals who were of direct help in the preparation of the study; (5) identification of meetings at which the manuscript was presented, if appropriate; (6) the name, address, telephone number, and email address of the author to whom correspondence and/or reprint requests are to be sent; (7) a brief running title; and (8) five key words for indexing.

Authorship. All persons designated as authors should have participated sufficiently in the work to take public responsibility for the content of the manuscript. Authorship credit should be based on substantial contributions to (1) conception and design or analysis and interpretation of data, (2) drafting of the manuscript or revising it for important intellectual content and, (3) final approval of the version to be published. The Editor may require the authors to justify assignment of authorship. In the case of collective authorship, the key persons responsible for the article should be identified and others contributing to the work should be recognized with proper acknowledgment.

Abstract. Page 2 should include a structured abstract of no more than 150 words, divided into the following subheadings: Background, Methods, Results, and Conclusions.

Text. Manuscripts should be organized in the following format: Introduction, Materials and Methods, Results, and Discussion. Other descriptive headings and subheadings may be used if appropriate. The content of the study should be presented as clearly and concisely as possible. In the methods section, the selection process for observational and experimental subjects should be defined clearly. Identify methods, apparatus (manufacturer's name and address), and procedures in sufficient detail to allow other workers to reproduce the results. References should be given for discussions of previous studies and for all nonstandard methods used. When reporting experiments on human subjects, indicate whether the procedures followed were in accordance with the ethical standards of the committee on human experimentation of the institution or in accord with the Helsinki Declaration of 1975 as revised in 1983. For experiments on animals, indicate whether the institution's or the National Research Council's guide for the care and use of laboratory animals was followed. For drugs and chemicals, the generic name should be used at first mention and preferably thereafter. Trade names may appear in parentheses and should be capitalized. Do not use patients' names, initials, or hospital numbers, especially in figures or tables. Describe statistical methods with enough detail to enable a knowledgeable reader with access to the original data to verify the reported results. Reference the statistical methodology employed. Specify any general-use computer programs used.

Present your results in logical sequence in text, tables, and figures. Avoid duplication of data in the text and tables, figures, or both. Emphasize or summarize only important observations. In a discussion, emphasize new and important aspects of the study and the conclusions that follow from them. Avoid repetition and present recommendations. If case reports are necessary to illustrate a point, they should contain only the pertinent information.

All tables and figures should be numbered consecutively at first mention in the text. All data cited in the text should be checked carefully against data in the tables to be sure they correspond. All names cited in the text should be checked carefully against the references to ensure the spelling is correct.

References.

All references should be cited in consecutive numerical order at first mention in the text. Type references double-spaced and list them consecutively not alphabetically. Identify references in the text, tables, and legends by Arabic numerals typed as superscripts. References cited only in a table or in a figure legend should be numbered in accordance with a sequence established by the first mention in the text of the particular table or figure. Head & Neck follows the Uniform Requirements for reference style:

Journal article (list all authors when six or less; when seven or more, list only first three and et al.)

King VM, Armstrong DM, Apps R, Trott JR. Numerical aspects of pontine, lateral reticular, and inferior olivary projections to two paravermal cortical zones of the cat cerebellum. J Comp Neurol 1998;390:537-551.

Book

Voet D, Voet JG. Biochemistry. New York: John Wiley & Sons; 1990. 1223 p.

Book chapter

Gilmor ML, Rouse ST, Heilman CJ, Nash NR, Levey AI. Receptor fusion proteins and analysis. In: Ariano MA, editor. Receptor localization. New York: Wiley-Liss; 1998. p 75-90.

Journal names should be abbreviated in Index Medicus style. Unprivileged observations and personal communications should not be used as references, although written nonverbal communications may be noted as such in the text. References cited as "in press" must have been accepted and not merely in preparation or submitted. Unpublished observations and personal communications must not appear in the references, but may be cited in parentheses in the text. The author is responsible for the accuracy and completeness of references.

Tables. Do not submit tables as photographs. Wide tables are difficult to typeset and should be avoided by restructuring or breaking them into smaller tables. Each table must have a title, and every column in the table including the left-hand column should have a concise heading. Define all abbreviations in a footnote to the table and indicate the units of measurement for all values. Use commas for all numbers exceeding 999 and use zeroes before decimals for numbers less than one. Organize the tables so that like data are read vertically, not horizontally.

Do not use internal horizontal or vertical lines to separate sections. Explain all empty spaces or dashes; indicate footnotes to the table using symbols in the order shown: * (asterisk), † (dagger), ‡ (double dagger), § (section mark), parallels symbol (parallels), ¶ (paragraph mark), # (number sign). Care should be taken to limit the number of footnotes to seven or less. If data from any other source, published, or unpublished, are used, the author must obtain written permission for their use and cite the source in the footnotes.

Figures. Figures should be large enough to remain legible when reduced for publication. Be sure all spelling is correct, letters and lines are unbroken and type is even, and the abbreviations used are consistent with those in the text. For photographs of identifiable persons, written permission from the subject must be supplied or the subject's eyes will be masked.

All color figures will be reproduced in full color in the online edition of the journal at no cost to authors. Authors are requested to pay the cost of reproducing color figures in print. Authors are encouraged to submit color illustrations that highlight the text and convey essential scientific information. For best reproduction, bright, clear colors should be used. Dark colors against a dark background do not reproduce well; please place your color images against a white background wherever possible. The cost of printing figures in color is as follows: $950 for the first page; $450 for pages 2 through 4; $950 page 5 and after.

Figure legends. Legends should be typed double-spaced and labeled with Arabic numerals corresponding to the illustrations. When symbols, numbers, or letters are used to identify areas of the figure, each should be clearly explained in the legend. For photomicrographs, the method of staining and original magnification must be given. If the figure has been previously published, a credit line should be included and permission to reprint from the publisher supplied.

Operative Techniques

Operative Techniques may be submitted as either pictorial essays or video submissions.

Operative Techniques--Pictorial Essay.
Pictorial essays are photo essays that convey the central message primarily through images, within the context of a short descriptive narrative. Pictorial essays consist entirely of the main text (saved in Word) and multiple images (saved as tiff files). No video is submitted with a pictorial essay. The main text varies in length and may range from 4 to 8 typeset (published) pages, including the images and references; for the conversion factor, you may consider that 1 typeset page is equal to approximately 3 manuscript pages (double-spaced, 12-point font). With the pictorial essay, the images are considered to be a major component of the work. If you would like to submit your manuscript as an operative techniques--pictorial essay, then we ask that you provide multiple high-resolution (300 to 600 dpi), high-quality images that are saved in tiff format, and we ask that you structure the text so that it is synergistic with the images.

Operative Techniques--Video.
In the alternative, the operative techniques submission may be submitted as a video submission. If you would like to submit your work as a video submission, then please use the following guidelines:

With the video submission, the following items must be submitted: (1) a video, (2) a Word file that summarizes the video, and (3) two to four high-resolution (300 to 600 dpi) images saved in tiff format (the images will be considered part of the written summary). The video serves as the primary file and, if accepted, is published online. The written summary (with accompanying figures) serves as the supplementary file; it is published in the print journal and is listed in the print table of contents. Published submissions are listed in PubMed.

The supplemental manuscript (i.e., the written summary) should be 3 to 5 pages long (double-spaced, 12-point font) and should concisely summarize the video. The following statement should be included in brackets across the top of the supplemental manuscript (placed a few lines above the title):

"[This manuscript supplements the Operative Techniques video
presentation, which can be viewed electronically.]"

If the operative techniques video is ultimately accepted, the published article/summary will contain this statement, to help guide our readers:

The supplemental manuscript should serve as an informative summary of the procedure shown in the video. Subtitles within the supplemental manuscript are not prescribed by the journal; if the authors want to divide the supplemental manuscript into subsections, then it is recommended that the authors select descriptive subtitles that correspond to the content. Please do not format the supplemental manuscript as a case report or as an original research article. Because the supplemental manuscript is intended as an informative summary of the procedure shown in the video, the number of references should be limited to maximum 10.

The maximum file space allowed by Head & Neck totals 500 MB per submission. This limit applies to all uploaded files in aggregate, including the video, the written summary, and the high-resolution images that are submitted with the written summary. If we assume that 100 MB of space yields about 3 minutes of audio-visual material, then the maximum video length would be about 12 to 15 minutes. However, authors may submit shorter videos if desired. Also, the videos are expected to have an audio component, with “voice-over” explaining the video. The audio component must be in English.

Case Report.
Please include a structured abstract, with separate paragraphs labeled as follows:

Background (1-2 sentences about the topic),
Methods (description of how the patient presented and the workup and/or surgery that was performed),
Results (description of results/outcome),
Conclusions (1-2 sentences; "take-home" message).

The main text of case reports should be formatted to contain the following sections:
Introduction Case Report(s)
Case 1
Case 2
Case 3
Discussion
References

Head & Neck considers small case series (<7 patients) as case reports. Therefore, a case series with fewer than 7 patients should be formatted as a case report.

Review Process

All manuscripts are reviewed by the Editor and at least two expert reviewers in the field. The decision of the Editor is final and may require more than one revision of the manuscript. All material accepted for publication is subject to copy editing. The corresponding author will receive page proofs of articles before publication and should answer all queries and carefully check all editorial changes at this stage. Authors are responsible for the scientific content of the article. Forms for purchasing reprints accompany page proofs.

Manuscript Checklist

___Original double-spaced typed manuscript and two copies.
___
___Copyright transfer.
___Title page with title, authors' names, degrees, and complete affiliations; corresponding author, complete address, and telephone and email address; author for reprint requests and complete address; and acknowledgments.
___Structured abstract (maximum, 150 words).
___References in consecutive numerical order; typed double-spaced.
___Figures and Tables in consecutive numerical order.
___Legends for all Figures, typed double-spaced.
___Consent forms for patient photographs.
___Written permission from the publisher to reprint previously published Figures and Tables.

Medical Disclaimer. All articles published, including but not limited to original research, clinical notes, editorials, reviews, reports, letters, and book reviews, represent the opinions and views of the author and do not reflect any official policy or medical opinion of the New York Head and Neck Society or the institutions with which the authors are affiliated or of the Publisher unless this is clearly specified. Articles published herein are intended to further general scientific research, understanding, and discussion only and are not intended and should not be relied upon as recommending or promoting a specific method, diagnosis, or treatment by physicians for any particular patient.

While the Editor and Publisher believe that drug selections and dosages and the specifications and usage of equipment and devices as set forth herein are in accord with current recommendations and practice at the time of publication, they accept no legal responsibility for any errors or omissions, and make no warranty, express or implied, with respect to material contained within.

Publication of an advertisement or other discussions of products in the Journal should not be construed as an endorsement of the products or the manufacturers' claims. Readers are encouraged to contact the manufacturers with any questions about the features or limitations of the products mentioned.

Disclosure Statement. All authors must disclose any affiliations that they consider to be relevant and important with any organization that to any author's knowledge has a direct interest, particularly a financial interest, in the subject matter or materials discussed. Such affiliations include, but are not limited to, employment by an industrial concern, ownership of stock, membership on a standing advisory council or committee, a seat on the board of directors, or being publicly associated with a company or its products. Other areas of real or perceived conflict of interest would include receiving honoraria or consulting fees or receiving grants or funds from such corporations or individuals representing such corporations. This requirement will apply to every sort of article submitted to the Journal, including original research, reviews, editorials, letters to the editor, and any others, and should be disclosed at the time of submission. The simplest remedy for conflict of interest is disclosure. In the Journal, disclosure will henceforth be achieved by the inclusion of a short footnote with each published article. This information will be held in confidence while the paper is under review. It will not be shared with peer reviewers, and it will not influence the editorial decision to accept or reject the manuscript. When an article is accepted for publication, the editors will usually discuss with the authors the manner in which such information is to be presented.

For questions concerning manuscript submission, contact:

Ms. Mariann Crapanzano, JD, ELS
Managing Editor
E-mail: mcrapanz@mdanderson.org

Ms. Anita Bell
Editorial Assistant
E-mail: albell@mdanderson.org

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