The International Journal of Medical Robotics and Computer Assisted Surgery

Cover image for Vol. 13 Issue 1

Edited By: Mehran Anvari

Impact Factor: 1.511

ISI Journal Citation Reports © Ranking: 2015: 105/200 (Surgery)

Online ISSN: 1478-596X

Author Guidelines

Author Guidelines

Manuscript Submission

The International Journal of Medical Robotics and Computer Assisted Surgery (IJMRCAS) operates an online submission and peer review system that allows authors to submit articles online and track their process via a web interface.

Manuscripts may be submitted online at:


If your paper is accepted, the author identified as the formal corresponding author for the paper will receive an email prompting them to login into Author Services; where via the Wiley Author Licensing Service (WALS) they will be able to complete the license agreement on behalf of all authors on the paper.

For authors signing the copyright transfer agreement

If the OnlineOpen option is not selected the corresponding author will be presented with the copyright transfer agreement (CTA) to sign. The terms and conditions of the CTA can be previewed in the samples associated with the Copyright FAQs below:

CTA Terms and Conditions.

For authors choosing OnlineOpen

If the OnlineOpen option is selected the corresponding author will have a choice of the following Creative Commons License Open Access Agreements (OAA):

  • Creative Commons Attribution License OAA.
  • Creative Commons Attribution Non-Commercial License OAA.
  • Creative Commons Attribution Non-Commercial -NoDerivs License OAA.

To preview the terms and conditions of these open access agreements please visit the Copyright FAQs hosted on Wiley Author Services and visit our Copyright & License Policies page.

If you select the OnlineOpen option and your research is funded by The Wellcome Trust and members of the Research Councils UK (RCUK) you will be given the opportunity to publish your article under a CC-BY license supporting you in complying with Wellcome Trust and Research Councils UK requirements. For more information on this policy and the Journal’s compliant self-archiving policy please visit our Funder Policies page.

Conflicts of Interest

Authors are responsible for disclosing all financial and personal relationships that could be viewed as presenting a potential conflict of interest. State all relevant financial (such as patent or stock ownership, consultancies, speaker's fees), personal, political, intellectual or religious interests. A conflict of interest should not prevent someone from being listed as an author if they qualify for authorship. To prevent ambiguity, all authors must state explicitly whether potential conflicts do or do not exist. This information will be included together with the published article. Authors must include the statement in the manuscript on a conflicts of interest notification page, providing additional detail, if necessary, in a cover letter accompanying the manuscript. Funding Financial and material support should be acknowledged under the headline ‘Funding’ together with the conflict of interest statement. Grant bodies and major financial contributors are to be listed. If no specific funding was obtained, this should also be stated. This information will be included together with the published article.


The first named author is responsible for ensuring that all authors have read and approved the contents of the manuscript, and this should be confirmed in the covering letter. IJMRCAS accepts the criteria for authorship proposed in the COPE guidelines on good publication practice ( If a paper has more than six authors the inclusion of each name must be justified. Results of multicentre studies may be reported under the name of the organizing group. Methods of recognizing contributors have been proposed ( Lancet 1995; 345: 668). Those with a peripheral association with the work should simply be acknowledged ( BJS 2000; 87: 1284-6). Acknowledgements Contributors who have made a valuable contribution but do not meet the criteria for authorship should be listed in an acknowledgments section at the end of the manuscript. This may include a specified patient group, associations and voluntary bodies, but linguistic revision, general patient populations, regular staff members or databases are in general not included, except by editorial permission.


Written consent must be obtained from the patient, legal guardian or executor for publication of any detail or photograph that might identify an individual. Evidence of such consent must be submitted. Human investigation and animal experiments must have local ethics committee approval. IJMRCAS will not publish an article if appropriate ethical standards have not been met.

Peer-review process

Upon submission to our online submission system, a paper is assigned to either the Technical Editor or the Clinical Editor (whomever is best qualified to handle that paper). The manuscript is checked by the Editor for completeness of submission, adequate match to our remit, and fitness for review. An adequate number of reviewer invitations are sent out to ensure that all manuscripts are reviewed by two reviewers. The final decision rests with the assigned Editor (Technical Editor or Clinical Editor), based on the reviewer’s comments. The Editor-in-Chief is consulted if a further opinion is needed. A manuscript may be returned to the authors without outside review if the assigned Editor finds it inappropriate for publication in the Journal. Authors may provide the Editor with the names, addresses and email addresses of up to three suitably qualified individuals of international standing who would be competent to referee the work, although the Editor will not be bound by any such nomination. Likewise, authors may advise of any individual who for any reason, such as potential conflict of interest, might be inappropriate to act as a referee, again without binding the Editor.

Preparation of manuscripts

IJMRCAS subscribes to the International Committee of Medical Journal Editors (ICMJE) policy of uniform requirements for manuscripts. Authors are advised to consult the ‘Uniform Requirements for Manuscripts Submitted to Biomedical Journals’. Authors are responsible for the accuracy of their work, including all statistical calculations and drug doses. When quoting specific materials, equipment and proprietary drugs the name and address of the manufacturer must be given in parentheses. Generic names should normally be used.

Articles must be written in correct scientific English suitable for publication. Although articles are subject to review and editing, the journal does not hold itself responsible for all statements made by contributors.

Preferred file formats

Preferred file formats for the text and tables of your manuscript are .docx, .doc, rtf, latex. Figures should be .tiff or .eps.

Manuscript Types

The categories of article accepted for publication are original articles, reviews and editorials, all of which are submitted to peer review, and letters to the editor, invited commentaries and conference highlights, which will be published at the discretion of the editors, but may be peer reviewed. An article is considered for publication on the assumption that its contents have not been submitted simultaneously to another journal, have not been accepted for publication elsewhere and have not already been published.


These must contain fewer than 150 words and should summarize the purpose, scope, methods, results and conclusions of the paper in a structured format, comprised of Background, Methods, Results, and Conclusions sections.

Original articles

Should be divided into sections: Introduction, Materials and Methods, Results, and Discussion.


Priority will be given to work that addresses a topic of current interest. Further advice on suitability is available from the Editorial Office:

Invited Editorials

These should have 800-1000 words and up to ten references. A single author is preferred. Submissions may be subjected to peer review and the Editors retain the right to alter textual style.

Letters to the Editor

These are encouraged and may cover commentary on issues arising from recent articles, or record brief original observations. The Editors may send the letter to the authors of the original article in order to publish their comments at the same time (word count should not exceed 500 words).

Invited Commentaries

These should provide an opinion, news, or timely comment on important issues to our readership. Research summaries, issues arising from conferences and workshops, and news from international organisations are ideal points for a commentary but must be displayed in a balanced and fair manner (word count should not exceed 1600 words).

Conference Highlights

These should discuss key points of news, issues and conclusions arising from a conference or workshop, and may include 5-10 selected abstracts (with the authors’ permission) that represent the best or most topical work presented at the meeting (main text word count should not exceed 1200 words). Any included abstracts should be complete, with author names and affiliations, and the e-mail address of the corresponding author. Although these articles will principally be invited, interested conference organisers, program committee members, or workshop chairs are encouraged to contact the editors (prior to writing).

Title page

On the title page give: (1) the title of the article; (2) the name and initials of each author; (3) the department and institution to which the work should be attributed; (4) the name, postal and e-mail addresses, telephone and facsimile numbers of the author responsible for correspondence and to whom requests for reprints should be addressed; (5) sources of financial support; (6) the category in which the manuscript is being submitted (original article, review, etc.); and (7) word count and numbers of figures and tables.


Submit each figure as separate source files (in .tiff or .eps format), not included in the Word file. Provide a separate figure legend at the end of the document. Figure legends are to be numbered consecutively as follows: Fig. 1., Fig. 2., etc., and should follow the sequence of reference in the text. Supply artwork at the intended size for printing. Line drawings are acceptable as clear black on white graphics and must be high quality. Use hatchings, not tints. All figures must be supplied at the correct resolution:

  • Black and white and colour photos – 300dpi.
  • Graphs, drawings, etc – 800dpi preferred; 600dpi minimum.
  • Combinations of photos and drawings (black and white and colour)– 500dpi.

Figures in colour will be printed at no cost to the author. A black and white alternative may be requested for figures where colour is not essential. Before submitting your files online please ensure that you have named the individual files appropriately, taking care to include the number of any figure in the filename.


Provide each table on a separate page with a brief title at the end of the document (in .docx, .doc or .rtf format).

Supporting Information

The International Journal of Medical Robotics and Computer Assisted Surgery Online gives authors the opportunity to include data that would be inappropriate or impractical to include in the printed version. These data may substantially enhance the importance of the research and may also be of benefit to readers. Authors are encouraged to include data such as videos, 3-D structures/images and any other supporting data too large for print publication. All supporting information must be submitted with the original manuscript via ScholarOne Manuscripts. Supporting information guidelines including acceptable file formats and sizes are available here.


Avoid using abbreviations. Terms that are mentioned frequently may be abbreviated but only if this does not impair comprehension. Abbreviations must be used consistently and must be defined on first use.

Numbers and units

Provide absolute numbers always; percentages may be given in addition but never on their own. Use the decimal point, not a comma, for example 5.7. Use a space and not a comma after thousands and multiples thereof, for example 10 000. Use SI units (International System of Units) except for the measurement of blood pressure (mmHg).

Mathematics, algorithms and programs

Only include essential details in the paper and focus on explaining concepts. Detailed explanations, extensive equations, or programming details should be submitted as supplementary information, as separate files, and will be hosted on the journal website.


References should be numbered consecutively in the order in which they are first mentioned in the text. Identify references in text, tables, and legends by Arabic numerals in parentheses. References should be in accordance with AMA style. Examples of this style are included below, however authors are strongly advised to consult the above sites for the full specification. Authors are strongly encouraged to keep the number of references below 40, and reference to abstracts and personal communications is discouraged.

Sample References



Author(s). ArticleTitle. Abbreviated JournalTitle. Publication year;volume(issue No.):pages.


Duric N, Littrup P, Babkin A, et al. Development of ultrasound tomography for breast imaging: technical assessment. Med Phys. 2005;32(5):1375–1386.



Author(s). BookTitle. Edition number (if it is the second edition or above). City, State (or Country) of publisher: Publisher Name; copyright year.


Kak AC, Slaney M. Principles of Computerized Tomographic Imaging. New York, NY: IEEE Press;1988.

Edited Book:

Hansen C, Schasse A, Hüttebräuker N,et al. 9C-2 reconstruction of speed of sound for a correction of transit time in full angle spatial compounding. In Ultrasonics Symposium, Yuhas MP (ed), New York, NY: IEEE, 28–31 2007; 785–788.


Abowd GD, Dey AK, Brown PJ, Davies N, Smith M, Steggles P. Towards a better understanding of context and context-awareness. In Proceedings of the 1st International Symposium on Handheld and Ubiquitous Computing, ser. HUC ’99. Springer-Verlag: London, UK; 1999; p. 304–7.


This journal now uses eLocators. For more information, please visit the Author Services eLocator page here.

Further Information

Proofs will be sent to the author for checking. This stage is to be used only to correct errors that may have been introduced during the production process. Prompt return of the corrected proofs, preferably within two days of receipt, will minimise the risk of the paper being held over to a later issue. Free access to the final PDF offprint or your article will be available via Author Services. Please therefore sign up for Author Services if you would like to access your article PDF offprint and enjoy the many other benefits the service offers.