International Dental Journal

Cover image for Vol. 64 Issue 5

Edited By: Dr Stephen Hancocks, OBE

Impact Factor: 1.195

ISI Journal Citation Reports © Ranking: 2013: 46/82 (Dentistry Oral Surgery & Medicine)

Online ISSN: 1875-595X



Author Guidelines




Content of Author Guidelines
: 1. General, 2. Ethical Guidelines, 3. Submission of Manuscripts, 4. Manuscript Types Accepted, 5. Manuscript Format and Structure, 6. After Acceptance


Useful Websites: Author Services, Wiley Blackwell’s Ethical Guidelines, Guidelines for Figures


International Dental Journal Introduces Online Submission at
http://mc.manuscriptcentral.com/idj


1. GENERAL


International Dental Journal publishes peer-reviewed, scientific articles relevant to international oral health issues.

Please read the instructions below carefully for details on the submission of manuscripts, the journal's requirements and standards as well as information concerning the procedure after a manuscript has been accepted for publication in International Dental Journal. Authors are encouraged to visit Wiley Blackwell Author Services for further information on the preparation and submission of articles and figures.



2. ETHICAL GUIDELINES


International Dental Journal adheres to the below ethical guidelines for publication and research.


2.1. Authorship and Acknowledgements

Authors submitting a paper do so on the understanding that the manuscript have been read and approved by all authors and that all authors agree to the submission of the manuscript to the Journal. ALL named authors must have made an active contribution to the conception and design and/or analysis and interpretation of the data and/or the drafting of the paper and ALL must have critically reviewed its content and have approved the final version submitted for publication. Participation solely in the acquisition of funding or the collection of data does not justify authorship.

International Dental Journal adheres to the definition of authorship set up by The International Committee of Medical Journal Editors (ICMJE). According to the ICMJE authorship criteria should be based on 1) substantial contributions to conception and design of, or acquisition of data or analysis and interpretation of data, 2) drafting the article or revising it critically for important intellectual content and 3) final approval of the version to be published. Authors should meet conditions 1, 2 and 3.

Up to 6 authors are accepted without need for justification. In the case of a specific and detailed justification of the role of every author, up to 8 authors may be mentioned. It is a requirement that all authors have been accredited as appropriate upon submission of the manuscript. Contributors who do not qualify as authors should be mentioned under Acknowledgements.

Acknowledgements
: Under acknowledgements please specify contributors to the article other than the authors accredited. Acknowledge only persons who have made substantive contributions to the study. Authors are responsible for obtaining written permission from everyone acknowledged by name because readers may infer their endorsement of the data and conclusions.

2.2. Ethical Approvals
Experimentation involving human subjects will only be published if such research has been conducted in full accordance with ethical principles, including the World Medical Association
Declaration of Helsinki (version, 2008) and the additional requirements, if any, of the country where the research has been carried out. Manuscripts must be accompanied by a statement that the experiments were undertaken with the understanding and written consent of each subject and according to the above mentioned principles. A statement regarding the fact that the study has been independently reviewed and approved by an ethical board should also be included. Editor reserve the right to reject papers if there are doubts as to whether appropriate procedures have been used.

When experimental animals are used the methods section must clearly indicate that adequate measures were taken to minimize pain or discomfort. Experiments should be carried out in accordance with the Guidelines laid down by the National Institute of Health (NIH) in the USA regarding the care and use of animals for experimental procedures or with the European Communities Council Directive of 24 November 1986 (86/609/EEC) and in accordance with local laws and regulations.

2.3 Clinical Trials
Clinical trials should be reported using the CONSORT guidelines available at www.consort-statement.org. A CONSORT checklist should also be included in the submission material.

International Dental Journal encourages authors submitting manuscripts reporting from a clinical trial to register the trials in any of the following free, public clinical trials registries: www.clinicaltrials.gov, http://clinicaltrials.ifpma.org/clinicaltrials, http://isrctn.org/. The clinical trial registration number and name of the trial register will then be published with the paper.

2.4 Conflict of Interest and Source of Funding
International Dental Journal requires that sources of institutional, private and corporate financial support for the work within the manuscript be fully acknowledged, and any potential conflicts of interest noted. Suppliers of materials should be named and their location (town, state/county, country) included. Information concerning conflict of interest and sources of funding should be included under Acknowledgements.

2.5 Appeal of Decision
The decision on a paper is final and cannot be appealed.

2.6 Permissions
If all or parts of previously published illustrations are used, permission must be obtained from the copyright holder concerned. It is the author's responsibility to obtain these in writing and provide copies to the Publishers.

2.7 Copyright Assignment

If your paper is accepted, the author identified as the formal corresponding author for the paper will receive an email prompting them to login into Author Services; where via the Wiley Author Licensing Service (WALS) they will be able to complete the license agreement on behalf of all authors on the paper.

For authors signing the copyright transfer agreement

If the OnlineOpen option is not selected the corresponding author will be presented with the copyright transfer agreement (CTA) to sign. The terms and conditions of the CTA can be previewed in the samples associated with the Copyright FAQs below:

CTA Terms and Conditions http://authorservices.wiley.com/bauthor/faqs_copyright.asp

For authors choosing OnlineOpen

If the OnlineOpen option is selected the corresponding author will have a choice of the following Creative Commons License Open Access Agreements (OAA):

Creative Commons Attribution License OAA

Creative Commons Attribution Non-Commercial License OAA

Creative Commons Attribution Non-Commercial -NoDerivs License OAA

To preview the terms and conditions of these open access agreements please visit the Copyright FAQs hosted on Wiley Author Services http://authorservices.wiley.com/bauthor/faqs_copyright.asp and visit http://www.wileyopenaccess.com/details/content/12f25db4c87/Copyright--License.html.

If you select the OnlineOpen option and your research is funded by The Wellcome Trust and members of the Research Councils UK (RCUK) you will be given the opportunity to publish your article under a CC-BY license supporting you in complying with Wellcome Trust and Research Councils UK requirements. For more information on this policy and the Journal’s compliant self-archiving policy please visit: http://www.wiley.com/go/funderstatement.



3. MANUSCRIPT SUBMISSION PROCEDURE - launches on April 1st, 2011.

on April 1st 2011 Manuscripts should be submitted electronically via the online submission site. The use of an online submission and peer review site enables immediate distribution of manuscripts and consequentially speeds up the review process. It also allows authors to track the status of their own manuscripts. Complete instructions for submitting a paper is available online and below.

3.1. Getting Started
Launch your web browser (supported browsers include Internet Explorer 5.5 or higher, Safari 1.2.4, or Firefox 1.0.4 and higher) and go to the journal's online Submission Site:

• Log-in or, if you are a new user, click on 'register here'.
• If you are registering as a new user.
- After clicking on 'register here', enter your name and e-mail information and click 'Next'. Your e-mail information is very important.
- Enter your institution and address information as appropriate, and then click 'Next.'
- Enter a user ID and password of your choice (we recommend using your e-mail address as your user ID), and then select your areas of expertise. Click 'Finish'.
• If you are registered as a user, but have forgotten your log in details, enter your e-mail address under 'Password Help'. The system will send you an automatic user ID and a new temporary password.
• Log-in and select 'Author Center'

3.2. Submitting Your Manuscript
• After you have logged into your 'Author Center', submit your manuscript by clicking the submission link under 'Author Resources'.
• Enter data and answer questions as appropriate. You may copy and paste directly from your manuscript and you may upload your pre-prepared covering letter.
• Click the 'Next' button on each screen to save your work and advance to the next screen.
• You are required to upload your files.
- Click on the 'Browse' button and locate the file on your computer.
- Select the designation of each file in the drop down next to the Browse button.
- When you have selected all files you wish to upload, click the 'Upload Files' button.
• Review your submission (in HTML and PDF format) before completing your submission by sending it to the Journal. Click the 'Submit' button when you are finished reviewing.

3.3. Manuscript Files Accepted
Manuscripts should be uploaded as Word (.doc) or Rich Text Format (.rft) files (not write-protected) plus separate figure files. GIF, JPEG, PICT or Bitmap files are acceptable for submission, but only high-resolution TIF or EPS files are suitable for printing. The files will be automatically converted to HTML and PDF on upload and will be used for the review process. The text file must contain the entire manuscript including title page, summary, text, references, tables, and figure legends, but no embedded figures. In the text file, please reference figures as for instance 'Figure 1', 'Figure 2' etc to match the tag name you choose for the individual figure files uploaded. Manuscripts should be formatted as described in the Author Guidelines below. Please note that any manuscripts uploaded as Word 2007 (.docx) will be unassigned. Please save any .docx file as .doc before uploading.

3.4. Blinded Review
All manuscripts submitted to
International Dental Journal will be reviewed by at least two experts in the field. The names of the reviewers will not be disclosed to the author submitting a paper.

3.5. Suggest a Reviewer
International Dental Journal
attempts to keep the review process as short as possible to enable rapid publication. In order to facilitate this process, please suggest the names and current e-mail addresses of three potential international reviewer whom you consider capable of reviewing your manuscript. In addition please suggest one of the Associate Editors to review your manuscript.

3.6. Suspension of Submission Mid-way in the Submission Process
You may suspend a submission at any phase stage clicking the 'Submit' button and save it to submit later. The manuscript can then be located under 'Unsubmitted Manuscripts' and you can click on 'Continue Submission' to continue your submission when you choose to.

3.7. E-mail Confirmation of Submission
After submission you will receive an e-mail to confirm receipt of your manuscript. If you do not receive the confirmation e-mail after 24 hours, please check your e-mail address carefully in the system. If the e-mail address is correct please contact your IT department. The error may be caused by spam filtering on your e-mail server. Also, the e-mails should be received if the IT department adds our e-mail server (uranus.scholarone.com) to their whitelist.

3.8. Manuscript Status
You can access ScholarOne Manuscripts (formerly known as Manuscript Central) any time to check your 'Author Centre' for the status of your manuscript. The Journal will inform you by e-mail once a decision has been made.

3.9. Submission of Revised Manuscripts
To submit a revised Manuscript, locate your manuscript under 'Manuscripts with Decisions' and click on 'Submit a Revision'. Please remember to delete any old files uploaded when you upload your revised manuscript. Please also upload graphics. Please do not upload PDF files.

4. MANUSCRIPT TYPES ACCEPTED

Original Articles: dealing with fundamental and applied aspects of oral cavity, respiratory tract infections, host-microbe interactions, cellular microbiology, molecular ecology and immunological studies. The journal does not publish Short Communications or Letters to the Editor.


Practice’ section. These articles should conform with instructions to Original articles, but should be no more than 3,000 words in length, be well illustrated and relevant to current clinical practice.

 


5. MANUSCRIPT FORMAT AND STRUCTURE

5.1. Format

Language
: The language of publication is English. It is preferred that the manuscript is professionally edited. A list of independent suppliers of editing services can be found at
www.blackwellpublishing.com/bauthor/english_language.asp. All services are paid for and arranged by the author, and use of one of these services does not guarantee acceptance or preference for publication.

Abbreviations, Symbols and Nomenclature
: This journal follows the recommendations of:
1) Council of Biology Editors Style Manual, 5th ed., Council of Biology Inc., Bethesda, MD, 1983: and
2) Instructions to Authors (January issue of each year)
3) Generally accepted abbreviations and symbols may be used provided that the terms appear in full together with the abbreviation when first used in the text e.g. fluoride (F), decayed, missing and filled surfaces (DMFS), and thereafter F, DMFS. The two digit tooth notation system of the FDI must be used (see Int Dent J 1971 21: 104)

Scientific Names: Scientific names of bacteria should be binomials, only the generic name with an initial capital, and should be italicized (or underlined) in the typescript. A name should be given in full upon first mention in a paper; the generic name may be abbreviated thereafter, but the abbreviation must be unambiguous. With regard to drugs, generic names should be used instead of proprietary names. If proprietary names are used, they should be attached when the term is first used, and should be followed by a superscript ®. Units used must conform to the Système International d’Unités (SI).

5.2. Structure
All manuscripts submitted to
International Dental Journal should include Title Page, abstract, Main Text,  Acknowledgements, References, Tables, Figure Legends and Figures as appropriate. You are encouraged to view a recent paper published to resolve any formatting issues or use the Submission Template

Title Page: should contain the following information in the order given: 1) the article title; 2) authors' full names (without degrees or titles); 3) authors' institutional affiliations including city and country; 4) a running title, not exceeding 40 letters and spaces; 5) 4-6 keywords; 6) name, address, telephone, fax and e-mail address of the author responsible for correspondence.

Summary: A separate abstract should not exceed 250 words.

The Main Text of Original Research Article should include Introduction, Methods, Results, Discussion and References.

Introduction: Clearly state the purpose of the article. Summarize the rationale for the study or observation. Give only strictly pertinent references, and do not review the subject extensively.

Methods: The objective of writing the Methods is that there is sufficient information presented for a reader to be able to repeat the work.  As the author, you will be very familiar with what has been done, but the challenge is to present information clearly for others.

Results: Present your results in logical sequence in the text, tables, and illustrations. Do not repeat in the text all the data in the tables, illustrations, or both: emphasize or summarize only important observations.

Discussion: Emphasize the new and important aspects of the study and conclusions that follow from them. Do not repeat in detail data given in the Results section. Include in the Discussion the implications of the findings and their limitations and relate the observations to other relevant studies.

Acknowledgements: Under Acknowledgements please specify contributors to the article other than the authors accredited. Acknowledge only persons who have made substantive contributions to the study. Please also include specifications of the source of funding for the study and any potential conflict of interests if appropriate. Suppliers of materials should be named and their location (town, state/county, country) included.

5.3. References
The Vancouver style should be used. References should be numbered in the order in which they appear in the text, and these numbers should be inserted as superscript each time the author is cited (e.g. Williams24 reported similar findings...). At the end of the manuscript the full list of references should give the names and initials of all authors unless there are more than three, when only the first three should be given followed by et al. The authors’ names are followed by the title of the article: the title of the journal abbreviated according to the style of the Index Medicus and Index to Dental Literature (see ‘List of Journals Indexed’ published annually in the January issue): the year of publication: the volume number: and the first and last page numbers in full. Titles of books should be followed by the place of publication, the publisher, and the year.

Reference to an article: 1. Lange D E. The practical approach to improved oral hygiene. Int Dent J 1988 38: 154–162.


References to a book
: 5. Mason R A. A Guide to Dental Radiography. 3rd ed, pp 34–37. London: John Wright, 1988.


Reference to a book chapter
: 8. Avery B. Diseases of the maxillary antrum. In Scully C (ed) The Mouth and Perioral Tissues. 1st ed. pp 108–125. Oxford: Heinemann, 1989.

Reference to a report: 5. Guidelines for self care in oral health. Copenhagen: World Health Organisation 1988, publication no. ICP/ORH 113.

We recommend the use of a tool such as EndNote or Reference Manager for reference management and formatting. EndNote reference styles can be searched for here: www.endnote.com/support/enstyles.asp. Reference Manager reference styles can be searched for here: www.refman.com/support/rmstyles.asp

5.4. Tables, Figures and Figure Legends

Tables: Tables should be numbered consecutively with Arabic numerals.

Figures
: All figures (abbreviated to Fig(s).) should clarify the text and their number be kept to a minimum. Details must be large enough to retain their clarity after reduction in size. Illustrations should preferably fill single column width (54 mm) after reduction, although in some cases 113 mm (double column) and 171 mm (full page) widths will be accepted. Micrographs should be designed to be reproduced without reduction, and a linear size scale incorporated. Line drawings should be professionally drawn; half-tones should exhibit high contrast.


Figure Legends
: should be numbered and listed after the Tables.

Preparation of Electronic Figures for Publication: Although low quality images are adequate for review purposes, print publication requires high quality images to prevent the final product being blurred or fuzzy. Submit EPS (lineart) or TIFF (halftone/photographs) files only. MS PowerPoint and Word Graphics are unsuitable for printed pictures. Do not use pixel-oriented programmes. Scans (TIFF only) should have a resolution of 300 dpi (halftone) or 600 to 1200 dpi (line drawings) in relation to the reproduction size (see below). EPS files should be saved with fonts embedded (and with a TIFF preview if possible). For scanned images, the scanning resolution (at final image size) should be as follows to ensure good reproduction: lineart: >600 dpi; half-tones (including gel photographs): >300 dpi; figures containing both halftone and line images: >600 dpi.

Further information can be obtained at Wiley Blackwell's guidelines for figures:
http://authorservices.wiley.com/bauthor/illustration.asp.

Check your electronic artwork before submitting it:
http://authorservices.wiley.com/bauthor/eachecklist.asp

Permissions
: If all or parts of previously published illustrations are used, permission must be obtained from the copyright holder concerned. It is the author's responsibility to obtain these in writing and provide copies to the Publishers.

5.5. Supporting Material
Publication in electronic formats has created opportunities for adding details or whole sections in the electronic version only. Supporting Material, such as data sets or additional figures or tables, that will not be published in the print edition of the journal, but which will be viewable via the online edition, can be submitted.

It should be clearly stated at the time of submission that the Supporting Material is intended to be made available through the online edition. If the size or format of the Supporting Material is such that it cannot be accommodated on the journal's Web site, the author agrees to make the Supporting Material available free of charge on a permanent Web site, to which links will be set up from the journal's website. The author must advise Wiley Blackwell if the URL of the website where the Supporting Material is located changes. The content of the Supporting Material must not be altered after the paper has been accepted for publication.

The availability of Supporting Material should be indicated in the main manuscript by a paragraph, to appear after the References, headed 'Supporting Material' and providing titles of figures, tables, etc. In order to protect reviewer anonymity, material posted on the authors Web site cannot be reviewed. The Supporting Material is an integral part of the article and will be reviewed accordingly.

5.6. Early View
International Dental Journal is covered by Wiley Blackwell Publishing's Early View service. Early View Articles are complete full-text articles published online in advance of their publication in a printed issue. Articles are therefore available as soon as they are ready, rather than having to wait for the next scheduled print issue. Early View articles are complete and final. They have been fully reviewed, revised and edited for publication, and the author's final corrections have been incorporated. Because they are in final form, no changes can be made after online publication. The nature of Early View articles means that they do not yet have volume, issue or page numbers, so Early View articles cannot be cited in the traditional way. They are therefore given a Digital Object Identifier (DOI), which allows the article to be cited and tracked before it is allocated to an issue. After print publication, the DOI remains valid and can continue to be used to cite and access the article.



6. AFTER ACCEPTANCE

Upon acceptance of a paper for publication, the manuscript will be forwarded to the Production Editor who is responsible for the production of the journal.

It is a condition of acceptance of a manuscript for publication that the Editor shall have the right to edit the text to improve its clarity and style and to bring its length within the available space.

6.1 Proof Corrections
The corresponding author will receive an email alert containing a link to a web site. A working email address must therefore be provided for the corresponding author. The proof can be downloaded as a PDF (portable document format) file from this site.
Acrobat Reader will be required in order to read this file. This software can be downloaded (free of charge) from the following Web site:
www.adobe.com/products/acrobat/readstep2.html . This will enable the file to be opened, read on screen, and for corrections to be electronically annotated. Further instructions will be sent with the proof. Hard copy proofs will be posted if no e-mail address is available; in your absence, please arrange for a colleague to access your e-mail to retrieve the proofs. Proofs must be returned to the Production Editor within three days of receipt.
As changes to proofs are costly, we ask that you only correct typesetting errors. Excessive changes made by the author in the proofs, excluding typesetting errors, will be charged separately. Other than in exceptional circumstances, all illustrations are retained by the publisher. Please note that the author is responsible for all statements made in his work, including changes made by the copy editor.

6.2 Online Production Tracking
Online production tracking is available for your article through Blackwell's Author Services. Author Services enables authors to track their article - once it has been accepted - through the production process to publication online and in print. Authors can check the status of their articles online and choose to receive automated e-mails at key stages of production. The author will receive an e-mail with a unique link that enables them to register and have their article automatically added to the system. Please ensure that a complete e-mail address is provided when submitting the manuscript. Visit http://authorservices.wiley.com/bauthor/ for more details on online production tracking and for a wealth of resources including FAQs and tips on article preparation, submission and more.

6.3 Author Material Archive Policy
Please note that unless specifically requested, Wiley Blackwell will dispose of all hardcopy or electronic material submitted two months after publication. If you require the return of any material submitted, please inform the editorial office or production editor as soon as possible.

6.4 Offprints and Extra Copies
Free access to the final PDF offprint of your article will be available via Author Services only. Please therefore sign up for Author Services if you would like to access your article PDF offprint and enjoy the many other benefits the service offers.

Additional paper offprints may be ordered online. Please click on the following link, fill in the necessary details and ensure that you type information in all of the required fields: Offprint.Cosprinters . If you have queries about offprints please email offprint@cosprinters.com

6.5 Author Services
For more substantial information on the services provided for authors, please see Wiley Blackwell Author Services

 

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