Journal of Advanced Nursing

Cover image for Vol. 73 Issue 7

Edited By: Editor-in-Chief: Roger Watson; Editors: Robyn Gallagher, Mark Hayter, Jane Noyes, Rita Pickler & Brenda Roe

Impact Factor: 1.998

ISI Journal Citation Reports © Ranking: 2016: 12/114 (Nursing (Social Science)); 13/116 (Nursing (Science))

Online ISSN: 1365-2648

Detailed Guidelines and Paper Types


Last updated: March 2017

Every manuscript submitted should be structured and written in accordance with JAN requirements and guidelines. This is to ensure completeness of content and clear structure. Manuscripts that do not comply with JAN's essential requirements will be immediately returned.

Contents:

1. International Relevance
2. English language
3. Currency of data,
4. Length
5. More than one paper
6. Supplementary web-based information
7. Promoting your paper
8. Title Page
9. Authorship,
10. Structure and format
11. References
12. Figures and tables,
13. Preparation of electronic figures for publication
14. Permissions
15. Colour charges,
16. Statistical guidelines
17. Publication ethics
18. Conflict of interest
19. Funding
20. Summary Statements


International Relevance
Manuscripts submitted should be relevant to the Aims & Scope of JAN and written in a way that makes the relevance of content clear for JAN's international readership. Points to consider are:

• whether a reader in a region or country very different from your own will be able to make sense of everything in your manuscript
• whether you have clearly outlined the relevance of your manuscript to the subject field internationally and also its transferability into other care settings, cultures or nursing specialities
• if your manuscript explores focussed cultural or other specific issues, have you clearly placed the discussions within an international context?

Editor-in-Chief Roger Watson and Editor Mark Hayter have written an editorial about making papers relevant to an international audience.



English language
A high standard of written English language is important for easy understanding internationally. Authors who are not fluent English language writers are strongly recommended to ensure that their manuscript is copy-edited by a native English speaker prior to submission. Wiley offers an English Language editing serivce, details of which can be found at www.wileyeditingservices.com. Please note that using the service does not guarantee that your paper will be accepted.

The European Association of Science Editors (EASE) provides Guidelines for Authors and Translators of Scientific Articles to be Published in English, which are available in more than 20 languages. However, please ensure that you follow JAN's own guidelines for specific requirements such as formatting, title, and author contributions.


Currency of data
The period of data collection should be specified in an empirical research report, both in the abstract and in the body of the manuscript, in the form of a statement such as 'the data were collected during 2015' or 'data were collected over a 18 months in 2014-2015'. Timely publication of results is regarded as good research practice. Therefore data must be no more than five years old by the time you are ready to submit your manuscript. In the case of new analysis of older data sets, the contemporary relevance of the data should be clearly (and explicitly) explained in the text of the manuscript and commented on briefly in the abstract. A review article should include, both in the text and the abstract, the inclusive dates of the literature searched and normally the search should have been completed no longer than three years before you submit the manuscript. Manuscripts in the form of a protocol should mention in the text and the abstract the date (month and year) of ethical approval, and must be submitted in sufficient time to allow publication before the study is reported.

Length
Manuscripts must not exceed 5,000 words. The word count includes quotations, but excludes the abstract, keywords, summary statement, references, figures and tables. Lengthy or supplementary material may be published online in addition to the published article. Manuscripts shorter than 5,000 words are welcome. In exceptional circumstances authors of Review manuscripts and Empirical Research - Qualitative manuscripts can request to exceed the 5,000 word limit. Please see detailed guidelines for more information.

More than one manuscript
If more than one manuscript from the same study is being prepared for JAN they should be submitted as separate manuscripts. When more than one manuscript is prepared from the same study there should be minimal duplication and no ‘cut and paste’ of material across the manuscripts. It might be appropriate, for example, to describe the research methods fully in one manuscript and give a summary of these in a second manuscript, with reference to the fuller description in the first manuscript. However done, there must always be direct referencing to any other article/s from the same study that has/have been published (or are in press). We may ask you to provide copies of other such articles to check overlap. Note that the rules that apply to plagiarism are equally applicable to one's own work. Authors also should be aware that JAN does not support the practice of publishing small sections of a study in several separate articles when a well-crafted single article would suffice. If more than one article is produced from the same study, each must address, in-depth, different aspects of the study, or reporting that study in distinctly different ways for different readerships; ‘salami slicing’ is discouraged. Mixed methods studies that are reported in one article may be particularly rich and meaningful when triangulation of qualitative and quantitative data is evident and findings from both types of data amplify and clarify the study topic.

The JAN Editors have written an editorial you may find helpful, titled 'How many papers can be published from one study?'.


Anonymising manuscripts
JAN operates a double-blind peer review process. Please ensure that no identifying author or institution names are mentioned in your manuscript. If you are explicitly referencing your own previous work (i.e. 'in our earlier study…'), please omit or black out the author names, to be reinstated post-acceptance.

Supplementary web-based information
Note that Supplementary Information can be put online alongside a published article: for example, in the form of additional tables or other types of data or further details about methods and measures.

Title Page
Your title page should include the following information:
• Full title (maximum 25 words)
• Running head
• Author details: names (please put last names in CAPITALS), job titles and affiliations (maximum of 3 per author), qualifications (maximum of 3 per author, including RN/RM where appropriate)
• Contact details for the corresponding author (including Twitter username if you would like this published)
• Acknowledgements (if applicable)
Conflict of Interest statement
Funding Statement

Authorship
All authors must have agreed on the final version of the paper and must meet at least one of the following criteria (based on those recommended by the ICMJE):
1) substantial contributions to conception and design, acquisition of data, or analysis and interpretation of data
2) drafting the article or revising it critically for important intellectual content.

The JAN Editors have written this editorial about authorship which you may find useful.

Structure and format
To ensure completeness of content there is a recommended structure and format for different types of manuscript. We also ask that you include all information required by the reporting guidelines relevant to your study. Please consult the EQUATOR Network for details.

Please click below on the type of manuscript you are planning to submit, and follow the guidance provided.

JAN also welcomes other types of paper that do not fit into the below categories. If you are unsure whether your paper is suitable, please send a structured abstract to the editorial office in the first instance (jan@wiley.com).

Evidence Synthesis:
            • Systematic review or other type of review
            • Guidelines and consensus statements
            • Discussion Article

Research Papers:
      Original Research:
            • Empirical Research - Quantitative
            • Empirical Research - Qualitative
            • Empirical Research - Mixed methods
            • Clinical trial
            • Pilot Study

      Protocols:
            • Protocols for a research study or systematic review

      Research Methodology:
            • Instrument Development
            • Discussion Paper - Methodology
            • Empirical Research - Methodology

Commentaries (formerly JAN Forum):
            • JAN interactive

Editorials
Unsolicited editorials may be submitted directly via ScholarOne Manuscripts or you may discuss a potential editorial with the Editor-in-Chief (email: jan@wiley.com). Generally, editorials are between 500-1000 words.
            
Case Reports
JAN does not accept case reports for publication. Authors of case reports are encouraged to submit to the Wiley Open Access journal, Clinical Case Reports, which aims to directly improve health outcomes by identifying and disseminating examples of best clinical practice.

Concept Analysis
The editorial team has decided that JAN will no longer publish concept analysis articles. We will only consider properly conducted systematic review manuscripts following the PRISMA guidance under the heading of Evidence Synthesis.

Authors may wish to consider submitting their concept analysis manuscript to Nursing Open.


Manuscript Preparation
Please note the following points when preparing your manuscript:

  • Manuscripts should be double-spaced and in a standard font such as Times New Roman.
  • There is no need to indicate where in the text tables or figures should be placed.
  • Italics should be used for 'et al.' and may be used for sub-headings, but should not be used for emphasis or in quotations.
  • UK English should be used, with 'ize', 'izi' 'iza' spellings.


References
References should be prepared according to the Publication Manual of the American Psychological Association (6th edition). This means in text citations should follow the author-date method whereby the author's last name and the year of publication for the source should appear in the text, for example, (Jones, 1998). The complete reference list should appear alphabetically by name at the end of the paper.

A sample of the most common entries in reference lists appears below. Please note that a DOI should be provided for all references where available. For more information about APA referencing style, please refer to the APA FAQ. Please note that for journal articles, issue numbers are not included unless each issue in the volume begins with page one.

Journal article

Example of reference with 2 to 7 authors

Beers, S. R., & De Bellis, M. D. (2002). Neuropsychological function in children with maltreatment-related posttraumatic stress disorder. The American Journal of Psychiatry, 159, 483–486. doi:10.1176/appi.ajp.159.3.483

Ramus, F., Rosen, S., Dakin, S. C., Day, B. L., Castellote, J. M., White, S., & Frith, U. (2003). Theories of developmental dyslexia: Insights from a multiple case study of dyslexic adults. Brain, 126(4), 841–865. doi: 10.1093/brain/awg076

Example of reference with more than 7 authors

Rutter, M., Caspi, A., Fergusson, D., Horwood, L. J., Goodman, R., Maughan, B., … Carroll, J. (2004). Sex differences in developmental reading disability: New findings from 4 epidemiological studies. Journal of the American Medical Association, 291(16), 2007–2012. doi: 10.1001/jama.291.16.2007

Book edition

Bradley-Johnson, S. (1994). Psychoeducational assessment of students who are visually impaired or blind: Infancy through high school (2nd ed.). Austin, TX: Pro-ed.

Edited Book

Hawkley, L. C., Preacher, K. J., & Cacioppo, J. T. (2007). Multilevel modeling of social interactions and mood in lonely and socially connected individuals: The MacArthur social neuroscience studies. In A. D. Ong & M. Van Dulmen (Eds.), Oxford handbook of methods in positive psychology (pp. 559–575). New York, NY: Oxford University Press.

Unpublished paper presented at a meeting

Lanktree, C., & Briere, J. (1991, January). Early data on the Trauma Symptom Checklist for Children (TSC-C). Paper presented at the meeting of the American Professional Society on the Abuse of Children, San Diego, CA.

Unpublished thesis

Willey, D. E. (1989). Interpersonal analyses of bulimia: Normal weight and obese. Unpublished thesis, University of Missouri, Columbia.

Electronic reference

Author, A. A. (2000). Title of work. Retrieved from http://blogs.edweek.org/edweek/civic_mission/2013/10/the_moral_limits_of_school_choice.html

Proceedings

Sloetjes, H., & Wittenburg, P. (2008). Annotation by category: Elan and iso dcr. Proceedings of the Sixth International Language Resources and Evaluation (LREC’08), Marrakech, Morocco.

Figures and tables
Include a citation in the text for each figure and table. Detailed information on our digital illustration standards is available here.

Abbreviations used in figures and tables should be defined in a footnote.

Approval for reproduction/modification of any material (including figures and tables) published elsewhere should be obtained by the authors/copyright holders before submission of the manuscript. Contributors are responsible for any copyright fee involved.

Preparation of electronic figures for publication:
Although low quality images are adequate for review purposes, print publication requires high quality images to prevent the final product being blurred or fuzzy. Please submit the data for figures in black and white or submit a Colour Work Agreement Form (see Colour Charges below).

For scanned images, the scanning resolution (at final image size) should be as follows to ensure good reproduction: line art: >600 dpi; halftones (including gel photographs): >300 dpi; figures containing both halftone and line images: >600 dpi.

Always include a citation in the text for each figure and table. Artwork should be submitted online in electronic form. Detailed information on our digital illustration standards is available here.

Permissions: If all or parts of previously published illustrations are used, permission must be obtained from the copyright holder concerned. It is the author's responsibility to obtain these in writing and provide copies to the Publisher.

Colour charges: It is the policy of JAN for authors to pay the full cost for the reproduction of their colour artwork. Therefore, please note that if there is colour artwork in your manuscript when it is accepted for publication, Wiley requires you to complete and return a Colour Work Agreement Form before your article can be published. Any article received by Wiley with colour work will not be published until the form has been returned.

Statistical guidelines
Details on how to present statistical information in your manuscript can be found here.

JAN's statistical editor Irene Hueter has written an editorial you may find helpful: 'The real odds: is success predicted by the 5 per cent chance failure rule in statistics?'

Publication ethics
For information about publication ethics, please see Wiley’s Best Practice Guidelines on Publishing Ethics.

If you have any questions that are not answered by the information provided, please email the Editorial Office at jan@wiley.com.


Conflict of interest
Authors are required to disclose any possible conflict of interest when submitting a manuscript. These can include financial conflicts of interest e.g. patent ownership, stock ownership, consultancies, speaker's fee. All conflict of interest (or information specifying the absence of conflict of interest) should be included at the end of the article under ‘Conflicts of Interest’. This information will be included in the published article.

If the author does not have any conflict of interest the following statement should be included: ‘No conflict of interest has been declared by the author(s).’

Editors of JAN are encouraged to publish in JAN. To avoid conflicts of interest, editors do not process their own manuscripts. If a member of the editorial team is submitting to JAN, then the ScholarOne system prevents them from viewing any details related to their manuscript and also prevents the manuscript from being allocated to them for review, regardless of their place in the authorship of the manuscript. If the Editor-in-Chief is submitting a manuscript then the manuscript allocated to one of the editors for processing. Editors are also urged to be aware of other potential conflicts of interest such as processing manuscripts by collaborators and colleagues. Such situations are unavoidable but editors are expected to exercise discretion and fairness regardless of any proximity to submitting authors..


Funding
JAN requires authors to specify any sources of funding (institutional, private and corporate financial support) for the work reported in their manuscript. This information, in the form of the name of the funding organization/s and the grant number should be included at the end of the article under the heading ‘Funding’, and provided at the time of submitting the manuscript. If there was no funding, the following wording should be used: ‘This research received no specific grant from any funding agency in the public, commercial, or not-for-profit sectors.’ Any suppliers of materials should be named and their location (town, state/county, country) included if appropriate. This information will be included in the published article. The funder must be acknowledged in protocol manuscripts, and the funder letter and amount of funding must be uploaded with the manuscript..

Summary Statements
All manuscripts must include a Summary Statement. Please refer to the Summary Statement guidelines.

Promoting your article

Impact Statement
We ask all authors to prepare a short statement (approximately 100 words), using bullet points if necessary, on any impact you see your article having in terms of patients, clinical practice, education, or wider social and economic issues. This will be seen by editors and reviewers and may be used for promotional purposes.

JAN interactive
Authors are encouraged to write 100-250 words about their accepted article to be posted on the journal blog, JAN interactive. If you are interested in doing this, please contact the editorial office after acceptance.

Audio and video presentations
Authors are welcome to make short presentations about their article once accepted. Please notify the Editorial Office at jan@wiley.com if you are interested in creating a presentation. Guidelines for preparing your presentation can be found here. Editor-in-Chief Roger Watson's blog post about videos and podcasts can be found here.

Search engine optimisation
By optimising your article for search engines, you will greatly increase the chance of someone finding it. This in turn will make it more likely to be viewed and/or cited in another work.

Please see the Tips Sheet for optimising the discoverability of your article and promoting it post-publication, and this Wiley Exchanges blog post for advice on choosing keywords for your article.


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