Journal of Evaluation in Clinical Practice

Cover image for Journal of Evaluation in Clinical Practice

Edited By: Andrew Miles

Impact Factor: 1.508

ISI Journal Citation Reports © Ranking: 2012: 16/23 (Medical Informatics); 48/83 (Health Care Sciences & Services); 62/155 (Medicine General & Internal)

Online ISSN: 1365-2753



Author Guidelines


Queries
Any concerns regarding the suitability of material for submission should be discussed directly with the Editor prior to submission on Andrew.Miles@pchealthcare.org.uk.

The Editor welcomes contributions on all aspects of health services research and public health policy. Papers received are assumed to have been submitted exclusively to Journal of Evaluation in Clinical Practice. All authors must include a covering letter giving consent for publication, signed by the corresponding author (i.e. the author to whom correspondence should be addressed), and stating on behalf of all the authors that the work has not been published and is not being considered for publication elsewhere.

Manuscripts submitted to the Journal are subject to initial review by the Editor and, if regarded as suitable for the Journal, by external review from at least two reviewers.

Case Reports
Case Reports will be considered in the Journal of Evaluation in Clinical Practice. However if your Case Report is highly clinical you may wish to consider submitting it to the Wiley Open Access journal, Clinical Case Reports www.clinicalcasesjournal.com which aims to directly improve health outcomes by identifying and disseminating examples of best clinical practice.

MANUSCRIPT SUBMISSION PROCEDURE
Manuscripts should be submitted electronically via the online submission site ScholarOne Manuscripts http://mc.manuscriptcentral.com/jecp. The use of an online submission and peer review site enables immediate distribution of manuscripts and consequentially speeds up the review process. It also allows authors to track the status of their own manuscripts. Complete instructions for submitting a paper is available below. Further assistance can be obtained from the editorial office at rudolf.raducan@pchealthcare.org.uk.

1. Getting Started
Launch your web browser (supported browsers include Internet Explorer 5.5. or higher, Safari 1.2.4, or Firefox 1.0.4 or higher) and go to the journal's online Submission Site: http://mc.manuscriptcentral.com/jecp

*Log-in or, if you are a new user, click on "Register here".
*If you are registering as a new user.
- After clicking on 'Register here', enter your name and e-mail information and click 'Next'. Your e-mail information is very important.
- Enter your institution and address information as appropriate, and then click 'Next.'
- Enter a user ID and password of your choice (we recommend using your e-mail address as your user ID), and then select your areas of expertise. Click 'Finish'.
*If you are registered, but have forgotten your log in details, enter your e-mail address under “Password Help”. The system will send you an automatic user ID and a new temporary password.
*Log-in and select 'Author Center'.

2. Submitting Your Manuscript
After you have logged into your “Author Center”, submit your manuscript by clicking the submission link under “Author Resources”.

*Enter data and answer questions as appropriate. You may copy and paste directly from your manuscript and you may upload your pre-prepared covering letter.
*Click the 'Next' button on each screen to save your work and advance to the next screen.
*You are required to upload your files.
- Click on the 'Browse' button and locate the file on your computer.
- Select the designation of each file in the drop down next to the Browse button.
- When you have selected all files you wish to upload, click the 'Upload Files' button.
*Review your submission (in HTML and PDF format) before sending to the Journal. Click the 'Submit' button when you are finished reviewing.

3. Manuscript Files Accepted
Manuscripts should be uploaded as Word (.doc) or Rich Text Format (.rft) files (not write-protected) plus separate figure files. GIF, JPEG, PICT or Bitmap files are acceptable for submission, but only high-resolution TIF or EPS files are suitable for printing. The files will be automatically converted to HTML and PDF on upload and will be used for the review process. The text file must contain the entire manuscript including title page, abstract, text, references, tables, and figure legends, but no embedded figures. In the text file, please reference figures as for instance “Figure 1”, “Figure 2” etc to match the tag name you choose for the individual figure files you upload. Manuscripts should be formatted as described in the Author Guidelines (Preparation of the Manuscript) below.

4. Blinded Review
All manuscripts submitted to the Journal of Evaluation in Clinical Practice will be reviewed by two experts in the field. The Journal uses single blinded review. The names of the reviewers will thus not be disclosed to the author submitting a paper.

5. Suggest a Reviewer
The Journal of Evaluation in Clinical Practice attempts to keep the review process as short as possible to enable rapid publication of new scientific data. In order to facilitate this process, please suggest the names and current e-mail addresses of 2 potential international reviewers whom you consider capable of reviewing your manuscript.

6. Suspension of Submission Mid-way in the Submission Process
You may suspend a submission at any phase before clicking the 'Submit' button and save it to submit later. The manuscript can then be located under 'Unsubmitted Manuscripts' and you can click on 'Continue Submission' to continue your submission when you choose to.

7. E-mail Confirmation of Submission
After submission you will receive an e-mail to confirm receipt of your manuscript. If you do not receive the confirmation e-mail after 24 hours, please check your e-mail address carefully in the system. If the e-mail address is correct please contact your IT department. The error may be caused by some sort of spam filtering on your e-mail server. Also, the e-mails should be received if the IT department adds our e-mail server (uranus.scholarone.com) to their whitelist.

8. Manuscript Status
You can access ScholarOne Manuscripts (formerly known as Manuscript Central) any time to check your 'Author Center' for the status of your manuscript. The Journal will inform you by e-mail once a decision has been made.

9. Submission of Revised Manuscripts
To submit a revised manuscript, please locate your manuscript under 'Manuscripts with Decisions' and click on 'Submit a Revision'. Please remember to delete any old files uploaded when you upload your revised manuscript.

Copyright Assignment
If your paper is accepted, the author identified as the formal corresponding author for the paper will receive an email prompting them to login into Author Services; where via the Wiley Author Licensing Service (WALS) they will be able to complete the license agreement on behalf of all authors on the paper.

For authors signing the copyright transfer agreement
If the OnlineOpen option is not selected the corresponding author will be presented with the copyright transfer agreement (CTA) to sign. The terms and conditions of the CTA can be previewed in the samples associated with the Copyright FAQs below:

CTA Terms and Conditions http://authorservices.wiley.com/bauthor/faqs_copyright.asp

For authors choosing OnlineOpen
If the OnlineOpen option is selected the corresponding author will have a choice of the following Creative Commons License Open Access Agreements (OAA):

Creative Commons Attribution License OAA
Creative Commons Attribution Non-Commercial License OAA
Creative Commons Attribution Non-Commercial -NoDerivs License OAA

To preview the terms and conditions of these open access agreements please visit the Copyright FAQs hosted on Wiley Author Services and visit http://www.wileyopenaccess.com/details/content/12f25db4c87/Copyright--License.html.

If you select the OnlineOpen option and your research is funded by The Wellcome Trust and members of the Research Councils UK (RCUK) you will be given the opportunity to publish your article under a CC-BY license supporting you in complying with Wellcome Trust and Research Councils UK requirements. For more information on this policy and the Journal’s compliant self-archiving policy please visit: http://www.wiley.com/go/funderstatement.

**Page Charges**
In order to maximise the number of papers published in each issue of the Journal, the editor encourages authors to limit the number of manuscript pages of double-spaced text to 21 or less (approximately 7 journal proof pages). Please bear in mind that some figures and tables may require a large amount of journal space to be clear, while others. Where papers extend beyond 7 journal pages they will incur a charge of £60GBP per extra page. You should therefore consider whether the number of pages in your paper can be reduced.  You must state in your letter of submission whether your institution is prepared to pay charges for excess page length if you decide to submit a manuscript of greater length.  The editor may decide to waive this charge in exceptional circumstances.

Preparation of the Manuscript
Articles are accepted for publication only at the discretion of the Editor and are subject to referee by two experts in the field. A manuscript may consist of a maximum of 5000 words. The first page must display: article title; names of all authors, with job title / professional designation; professional and academic qualifications; the name(s) and address(es) of the institution(s) at which the work was carried out (the present addresses of the authors, if different from the above, should appear in a footnote); the name, address, telephone and fax numbers of the author to whom all correspondence and proofs should be sent; a suggested running title of not more than fifty characters, including spaces; and six keywords to aid indexing.

The text should be preceded by a short summary (approximately 250 words and structured, if applicable, according to (i) Rationale, aims and objectives; (ii) Method; (iii) Results; and (iv) Conclusion(s)) and followed by (1) Introduction, (2) Methods (and Materials where appropriate), (3) Results, (4) Discussion, (5) Acknowledgements, (6) References, (7) Figure legends, (8) Tables and (9) Figures. All pages must be numbered consecutively from the title page, and include the acknowledgements, references and figure legends, which should be submitted on separate sheets following the main text. The preferred position of tables and figures in the text should be indicated in the left-hand margin. It is essential that approval for the reproduction or modification of figures and tables published elsewhere is sought and obtained in writing from the authors and publishers prior to submission of papers. The original source must be quoted.

Author material archive policy. Please note that unless specifically requested, Wiley Blackwell will dispose of all hardcopy or electronic material submitted two months after publication. If you require the return of any material submitted, please inform the editorial office or Production Editor as soon as possible if you have not yet done so. 

Units and Spellings
Systeme International (SI) units should be used, as given in Units, Symbols and Abbreviations (4th edition, 1988), published by the Royal Society of Medicine Services Ltd, 1 Wimpole Street, London W1M 8AE, UK. Other abbreviations should be used sparingly and only if a lengthy name or expression is repeated throughout the text. Spelling should conform to that used in the The Concise Oxford Dictionary, published by Oxford University Press. Authors should strenuously avoid the use of jargon or obscure technical terms.

References

These should be in the Vancouver style. References should be numbered sequentially as they occur in the text and identified in the main text by numbers in bracket before the punctuation. The reference list should be prepared on a separate sheet from the main text, and references should be listed numerically. The following are examples of the style. Where there more than ten authors, the first three should be listed followed by et al.  If there are ten or fewer authors then all should be listed. Journal titles should not be abbreviated. Do not use opcit. etc.

1.       Kassirer, J. P. (1994) Incorporating patients' preferences into medical decisions. New England Journal of Medicine, 330(26), 1895-1896.

2.       Macklin, R. (1993) Enemies of Patients. How Doctors are Losing Their Power and Patients are Losing their Rights. New York: Oxford University Press.

3.       Coote, A. (1996) The democratic deficit. In Sense and Sensibility in Health Care (ed M. Marinker), pp. 173-197. London: BMJ Publishing.

Work that has not been accepted for publication and personal communications should not appear in the reference list, but may be referred to in the text (e.g. A. Author, unpubl. observ.; A.N. Other, pers comm.). The editor and publisher recommend that citation of online published papers and other material should be done via a DOI (digital object identifier), which all repuatable online published material should have - see http://www.doi.org/ for more information. If an author cites anything which does not have a DOI they run the risk of the cited material not being traceable. It is the authors responsibility to obtain permission from colleagues to include their work as a personal communication. A letter of permission should accompany the manuscript.

Illustrations
These should be referred to in the text as figures using Arabic numbers, e.g. Fig. 1, Fig. 2, etc, in order of appearance. For details on how to produce figures for the journal please see the following link http://authorservices.wiley.com/bauthor/illustration.asp

Tables
Tables should include only essential data. Each table must be typewritten on a separate sheet and should be numbered consecutively with Arabic numerals, e.g. Table 1, and given a short caption. No vertical rules should be used. Units should appear in parentheses in the column headings and not in the body of the table. All abbreviations should be defined in a footnote.

Page Proofs
Proofs will be sent via e-mail as an Acrobat PDF (portable document format) file. The e-mail server must be able to accept attachments up to 4MB in size. Acrobat Reader will be required in order to read this file. This software can be downloaded (free of charge) from the following Web site:

http://www.adobe.com/products/acrobat/readstep2.html

This will enable the file to be opened, read on screen, and printed out in order for any corrections to be added. Further instructions will be sent with the proof. Proofs will be posted if no e-mail address is available. Corrections must be returned to the Production Editor within 3 days of receipt, ideally by post or fax. Only typographical errors can be corrected at this stage. Major alterations to the text cannot be accepted and authors may be charged for excessive amendments.

Offprints
Authors will be provided with electronic offprints of their paper. Free access to the final PDF offprint or your article will be available via author services only. Please therefore sign up for author services if you would like to access your article PDF offprint and enjoy the many other benefits the service offers. Paper offprints may be purchased using the order form supplied with proofs.

Early View Publication
JECP is covered by Wiley Blackwell's Early View service. Early View articles are complete full-text articles published online in advance of their publication in a printed issue. Articles are therefore available as soon as they are ready, rather than having to wait for the next scheduled print issue. Early View articles are complete and final. They have been fully reviewed, revised and edited for publication, and the author's final corrections have been incorporated. Because they are in the final form, no changes can be made after online publication. The nature of Early View articles means that they do not yet have volume, issue or page numbers, so Early View articles cannot be cited in the traditional way. They are therefore given Digital Object Identifier (DOI), which allows the article to be cited and tracked before it is allocated to an issue. After print publication, the DOI remains valid and can continue to be used to cite and access the article.

NEW: Online production tracking is now available for your article through Wiley Blackwell’s Author Services.
Author Services enables authors to track their article - once it has been accepted - through the production process to publication online and in print. Authors can check the status of their articles online and choose to receive automated e-mails at key stages of production so they don’t need to contact the Production Editor to check on progress. Visit http://authorservices.wiley.com/bauthor for more details on online production tracking and for a wealth of resources including FAQs and tips on article preparation, submission and more.

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