Clinical & Experimental Ophthalmology

Cover image for Vol. 44 Issue 1

Edited By: Robert Casson and Salmaan Al-Qureshi

Impact Factor: 2.347

ISI Journal Citation Reports © Ranking: 2014: 17/57 (Ophthalmology)

Online ISSN: 1442-9071


Author Guidelines




Author Guidelines


MANUSCRIPT SUBMISSION

Thank you for your interest in Clinical and Experimental Ophthalmology. Please read the complete Author Guidelines carefully prior to submission, including the section on copyright. To ensure fast peer review and publication, manuscripts that do not adhere to the following instructions will be returned to the corresponding author for technical revision before undergoing peer review.

Note that submission implies that the content has not been published or submitted for publication elsewhere except as a brief abstract in the proceedings of a scientific meeting or symposium. The journal will, however, occasionally publish manuscripts that have previously been published in non-English language journals, but the details of the original publication must be clearly stated in the covering letter.

Once you have prepared your submission in accordance with the Guidelines, manuscripts should be submitted online at http://mc.manuscriptcentral.com/ceo

If you require assistance with your submission please email the Managing Editor at ceojournal@ranzco.edu.

We look forward to your submission.

EDITORIAL CONSIDERATIONS

Manuscripts should be written so that they are intelligible to the professional reader who is not a specialist in the particular field. Where contributions are judged as acceptable for publication on the basis of scientific content, the Editor or the Publisher reserve the right to modify typescripts to eliminate ambiguity and repetition and improve communication between author and reader.

Editorial Policies
For the complete Editorial policies, please click here.

Cancer Classification Scheme
Authors are encouraged to use the American Joint Commission on Cancer classification scheme when describing patients with ophthalmic malignancies; see American Joint Committee on Cancer. AJCC Cancer Staging Manual, 7th Edition, New York, Springer, 2010.

Principles for publication of Research Involving Human Subjects
Manuscripts must contain a statement to the effect that all human studies have been reviewed by the appropriate ethics committee and have therefore been performed in accordance with the ethical standards laid down in an appropriate version of the Declaration of Helsinki (as revised in Brazil 2013), available at http://www.wma.net/en/30publications/10policies/b3/index.html. It should also state clearly in the text that all persons gave their informed consent prior to their inclusion in the study. Details that might disclose the identity of the subjects under the study should be omitted.

Use of animals in research
Any experiments involving animals must be demonstrated to be ethically acceptable and where relevant conform to National Guidelines for animal usage in research.

Conflict of Interest and Funding Declaration
Authors should declare any financial support or relationships that may pose conflict of interest. If there is none this should be stated.

Clinical Trial Registration
Clinical and Experimental Ophthalmology supports the registration of trials as an important initiative to improve the reporting of clinical studies.

Clinical trials that begin enrolment of patients after 1 July 2005 must register in a public trials registry at or before the onset of enrolment to be considered for publication. If you are submitting a randomised controlled trial please add the registration number of the trial and the name of the trial registry in the acknowledgements section of your manuscript. The Australian New Zealand Clinical Trials Registry is located at the National Health and Medical Research Council Clinical Trials Centre at the University of Sydney (http://www.anzctr.org.au). Other trial registers that currently meet all requirements can be found at http://www.icmje.org/faq.pdf.

Criteria for authorship
The journal adheres to the definition of authorship set up by The International Committee of Medical Journal Editors (ICMJE). The ICMJE recommends that authorship be based on the following 4 criteria:

  1. Authors should meet all of the following conditions:
    • Substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data.
    • Drafting the article or revising it critically for important intellectual content.
    • Final approval of the version to be published.
  2. When a large, multi-centre group has conducted the work, the group should identify the individuals who accept direct responsibility for the manuscript. These individuals should fully meet the criteria for authorship defined above.
  3. When submitting a group author manuscript, the corresponding author should clearly indicate the preferred citation and should clearly identify all individual authors as well as the group name.
  4. All persons designated as authors should qualify for authorship, and all those who qualify should be listed.

All contributors who do not meet the criteria for authorship should be listed in the acknowledgments section. Examples of those who might be acknowledged include a person who provided purely technical help, writing assistance, who referred patients, or a department chair who provided only general support.

Authors who submit papers with more than six authors will be asked to justify each author’s contribution to the paper.

Plagiarism
All articles accepted for publication will be submitted to iThenticate plagiarism detection system (http://www.ithenticate.com/). Articles are compared against millions of scholarly articles, books, abstracts and conference proceedings, and billions of web pages. Action may be taken, at the Editor’s discretion and with due consultation, in line with COPE guidelines (http://publicationethics.org/). Possible actions include:

  • Authors’ rewriting sections of the paper
  • Rejection of the paper
  • Authors may be banned from submitting to CEO
  • CEO may contact the authors’ institutions

ithenticate

ARTICLE CATEGORIES AND REQUIRED FORMATS

1. Editorial (by invitation)

  • 1000–1200 words
  • Maximum 15 references

2. Original Article – Clinical Science

  • Structured abstract
  • Introduction, Methods, Results, Discussion, Acknowledgements
  • Maximum 4000 words
  • Maximum 50 references
  • Maximum 10 tables/figures

3. Original Article – Laboratory Science

  • Structured abstract
  • Introduction, Methods, Results, Discussion, Acknowledgements
  • Maximum 4000 words
  • Maximum 50 references
  • Maximum 10 tables/figures

4. Review

  • Unstructured abstract
  • Introduction, main text (author to provide subheadings), Conclusion
  • Maximum 6000 words
  • Preferably less than 60 references
  • Reduce word count by 250 words for each table/figure
  • Maximum 3 authors

5. Letter to the Editor – Photographic Essay

  • Maximum 600 words
  • Maximum 5 references
  • Maximum 6 tables/figures
  • Maximum 4 authors (other contributors to be included in acknowledgments section)

6. Letter to the Editor – Clinical Case Note

  • Maximum 800 words
  • Maximum 5 references
  • Maximum 2 tables/figures
  • Reduce word count by 250 words for each extra table/figure
  • Maximum 4 authors (other contributors to be included in acknowledgments section)

7. Letter to the Editor – Correspondence

  • Maximum 600 words
  • Maximum 5 references

PREPARATION OF MANUSCRIPTS

Style
• The journal uses UK spelling and authors should therefore follow the latest edition of the Concise Oxford Dictionary.

• All measurements must be given in SI units as outlined in the latest edition of Units, Symbols and Abbreviations: A Guide for Medical and Scientific Editors and Authors (Royal Society of Medicine Press, London).

• Abbreviations should be used sparingly and only where they ease the reader’s task by reducing repetition of long, technical terms. Initially use the word in full, followed by the abbreviation in parentheses, thereafter use the abbreviation.

• Drugs should be referred to by their generic names, rather than brand names.

Pre-acceptance English-language editing
Authors for whom English is a second language may choose to have their manuscript professionally edited before submission to improve the English. Visit our site to learn about the options. All services are paid for and arranged by the author.  Please note using the Wiley English Language Editing Service does not guarantee that your paper will be accepted by this journal.

Optimising Your Article for Search Engines
Many students and researchers looking for information online will use search engines such as Google, Yahoo or similar. By optimising your article for search engines, you will increase the chance of someone finding it. This in turn will make it more likely to be viewed and/or cited in another work. We have compiled these guidelines to enable you to maximise the web-friendliness of the most public part of your article.

Parts of the manuscript

Manuscripts should be presented in the following order: (1) title page, (2) abstract and keywords, (3) text, (4) acknowledgements, (5) references, (6) figure legends, (7) tables (each table complete with title and footnotes) and (8) figures. The entire article (including tables) should be supplied as a single file; only electronic figures should be supplied as separate files.

Footnotes to the text are not allowed and any such material should be incorporated into the text in parentheses.

1. Title page
The title page should contain: (i) the category of manuscript; (ii) the title of the paper (short, informative and containing the major key words); (iii) the full names and highest degree/qualification of the authors (Only the highest medical qualification (eg. FRANZCO) and the highest scientific qualification (eg. PhD), if held, should be supplied); (iv) the addresses of the institutions at which the work was carried out; (v) the full postal and email addresses, plus telephone numbers, of the author to whom correspondence about the manuscript, proofs and requests for offprints should be sent; (vi) a short running title of less than 40 characters, including spaces (not required for letters); (vii) a declaration of competing/conflicts of interest; and (viii) a declaration of funding sources (not required for letters).

2. Abstract and key words
Letters to the Editor do not require an abstract. Reviews should contain an unstructured abstract of 150 words or less. Original Articles must have a structured abstract that states in 250 words or less the purpose, basic procedures, main findings and principal conclusions of the study. The abstract should not contain abbreviations or references. The following headings should be used in structured abstracts:

Clinical Science

Background: should concisely state the main objective of the study.

Design: should describe the design of the study (randomization, cross-over, prospective or retrospective etc.) and the setting (hospital, university or private practice, primary or tertiary care etc.).

Participants or Samples: should give details of the numbers and descriptions of patients, participants of samples in the study.

Methods: should give a description of the treatment, intervention, technique or procedure.

Main Outcome Measures: should state the main parameter being measured.

Results: should be summarized with relevant statistical indices.

Conclusions: that are directly supported by the data should be stated, with equal emphasis on positive and negative findings.

Laboratory Science

Background: should concisely state the main objective of the study.

Methods: should describe the design of the study (randomization, cross-over, prospective or retrospective etc.), the setting (hospital, university or private practice, primary or tertiary care etc.) and the patients or participants in the study.

Results: should be summarized with relevant statistical indices.

Conclusions: that are directly supported by the data should be stated, with equal emphasis on positive and negative findings.

Between three and five key words should be supplied below the abstract and should be taken from those recommended by the US National Library of Medicine's Medical Subject Headings (MeSH) browser list (http://www.nlm.nih.gov/mesh/meshhome.html).

3. Text
Authors should use the subheadings detailed in the "Article categories and required formats" section above to divide the sections of their manuscript.

4. Acknowledgements
The source of financial grants and other funding should be acknowledged. The contribution of colleagues or institutions may also be acknowledged.

5. References
The Vancouver system of referencing should be used.

In the text, references should be cited using superscript Arabic numerals in the order in which they appear. If cited only in tables or figure legends, number them according to the first identification of the table or figure in the text.

In the reference list, the references should be numbered and listed in order of appearance in the text. Cite the names of all authors when there are six or less; when seven or more list only the first three followed by et al. Names of journals should be abbreviated in the style used in Index Medicus.

Reference to unpublished data and personal communications should appear in the text only.

References should be listed in the following form:

Journal article
1. Pesudovs K, Coster DJ. Assessment of visual function in cataract patients with a mean visual acuity of 6/9. Aust NZ J Ophthalmol 1996; 24: 5–9.
2. Saw VPJ, Canty PA, Green CM et al. Susac syndrome: microangiopathy of the eye, cochlea and brain. Clin Experiment Ophthalmol 2000; 28: 373–81

Online article not yet published in an issue
3. An online article that has not yet been published in an issue (therefore has no volume, issue or page numbers) can be cited by its Digital Object Identifier (DOI). The DOI will remain valid and allow an article to be tracked even after its allocation to an issue.
Pelikan, Z. Seasonal and perennial allergic conjunctivitis: the possible role of nasal allergy. Clin Experiment Ophthalmol doi: 10.1111/j.1442-9071.2009.02079.x

Website
4. Canadian Centre of Occupational Health and Safety. Needlestick Injuries. Hamilton: Canadian Centre of Occupational Health and Safety, 2000. Accessed May 2001. Available from: http://www.ccohs.ca/needlestick_injuries.htm

Book
5. Kaufmann HE, Baron BA, McDonald MB, Waltman SR, eds. The Cornea. New York: Churchill Livingstone, 1988.

Chapter in a book
6. McEwen WK, Goodner IK. Secretion of tears and blinking. In: Davson H, ed. The Eye, Vol. 3, 2nd edn. New York: Academic Press, 1969; 34–78.

6. Tables
Tables should be self-contained and complement, but not duplicate, information contained in the text. Number tables consecutively in the text in Arabic numerals. Type tables on a separate page with the legend above. Legends should be concise but comprehensive – the table, legend and footnotes must be understandable without reference to the text. Vertical lines should not be used to separate columns. Column headings should be brief, with units of measurement in parentheses; all abbreviations must be defined in footnotes. Footnote symbols: †, ‡, §, ¶ should be used (in that order) and *, **, *** should be reserved for P-values. Statistical measures such as SD or SEM should be identified in the headings.

7. Figure legends
Type figure legends on a separate page. Legends should be concise but comprehensive – the figure and its legend must be understandable without reference to the text. Include definitions of any symbols used and define/explain all abbreviations and units of measurement.

8. Figures
All illustrations (line drawings and photographs) are classified as figures. Figures should be numbered using Arabic numerals, and cited in consecutive order in the text. Each figure should be supplied as a separate file, with the figure number incorporated in the file name.

Preparation of Electronic Figures for Publication: Although low quality images are adequate for review purposes, publication requires high quality images to prevent the final product being blurred or fuzzy. Advice on figures can be found at Wiley’s guidelines for preparation of figures: http://authorservices.wiley.com/bauthor/illustration.asp

Colour figures. There is no charge for reproducing colour figures.

9. Supporting Information
Supporting information is not essential to the article but provides greater depth and background and may include tables, figures, videos, datasets, etc. This material can be submitted with your manuscript, and will appear online, without editing or typesetting. Guidelines on how to prepare this material and which formats and files sizes are acceptable can be found at: http://authorservices.wiley.com/bauthor/suppmat.asp.

Please note that the provision of supporting information is not encouraged as a general rule. It will be assessed critically by reviewers and editors and will only be accepted if it is essential.

SUBMISSION REQUIREMENTS

• A cover letter should be included in the ‘Cover Letter Field’ of the ScholarOne system. The text can be entered directly into the field or uploaded as a file.

• The cover letter must state explicitly that the content of this submission has not been published or submitted for publication elsewhere. The journal will, however, occasionally publish manuscripts that have previously been published in non-English language journals, but the details of the original publication must be clearly stated in the covering letter. The cover letter must also contain an acknowledgment that all authors have contributed significantly and are in agreement with the content of the manuscript.

• Two Word-files need to be included upon submission: A title page file and a main text file that includes all parts of the text in the sequence indicated in the section 'Parts of the manuscript', including tables and figure legends but excluding figures which should be supplied separately.

• The main text file should be prepared using Microsoft Word, doubled-spaced. The top, bottom and side margins should be 30 mm. All pages should be numbered consecutively in the top right-hand corner, beginning with the first page of the main text file.

• Each figure should be supplied as a separate file, with the figure number incorporated in the file name. For submission, low-resolution figures saved as .jpg or .bmp files should be uploaded, for ease of transmission during the review process. Upon acceptance of the article, high-resolution figures (at least 300 d.p.i.) saved as .eps or .tif files will be required.

PUBLICATION PROCESS AFTER ACCEPTANCE

Accepted papers will be passed to Wiley’s production team for publication. The author identified as the formal corresponding author for the paper will receive an email prompting them to login into Wiley’s Author Services, where via the Wiley Author Licensing Service (WALS) they will be asked to complete an electronic license agreement on behalf of all authors on the paper. More details on the copyright and licencing options for the journal appear below.

Wiley’s Author Services

Author Services enables authors to track their article through the production process to publication online and in print. Authors can check the status of their articles online and choose to receive automated e-mails at key stages of production. The corresponding author will receive a unique link that enables them to register and have their article automatically added to the system. Please ensure that a complete e-mail address is provided when submitting the manuscript. Visit http://www.authorservices.wiley.com/ for more details on online production tracking and for a wealth of resources including FAQs and tips on article preparation, submission and more.

Accepted Articles

The journal offers Wiley’s Accepted Articles service for all manuscripts. This service ensures that accepted ‘in press’ manuscripts are published online very soon after acceptance, prior to copy-editing or typesetting. Accepted Articles are published online a few days after final acceptance, appear in PDF format only, are given a Digital Object Identifier (DOI), which allows them to be cited and tracked, and are indexed by PubMed. After print publication, the DOI remains valid and can continue to be used to cite and access the article. The Accepted Articles service has been designed to ensure the earliest possible circulation of research papers after acceptance. Given that copyright licensing is a condition of publication, a completed copyright form is required before a manuscript can be processed as an Accepted Article. Accepted articles will be indexed by PubMed; therefore the submitting author must carefully check the names and affiliations of all authors provided in the cover page of the manuscript, as it will not be possible to alter these once a paper is made available online in Accepted Article format. Subsequently the final copyedited and proofed articles will appear in an issue on Wiley Online Library; the link to the article in PubMed will automatically be updated.

Proofs

Once the paper has been typeset the corresponding author will receive an e-mail alert containing instructions on how to provide proof corrections to the article. It is therefore essential that a working e-mail address is provided for the corresponding author. Proofs should be corrected carefully; the responsibility for detecting errors lies with the author.

Early View

The journal offers rapid speed to publication via Wiley’s Early View service. Early View articles are complete full-text articles published online in advance of their publication in a printed issue. Early View articles are complete and final. They have been fully reviewed, revised and edited for publication, and the authors' final corrections have been incorporated. Because they are in final form, no changes can be made after online publication. Early View articles are given a Digital Object Identifier (DOI), which allows the article to be cited and tracked before allocation to an issue. After print publication, the DOI remains valid and can continue to be used to cite and access the article. More information about DOIs can be found at http://www.doi.org/faq.html.

Offprints

A PDF reprint of the article will be supplied free of charge to the corresponding author. Additional printed offprints may be ordered online for a fee. Please click on the following link and fill in the necessary details and ensure that you type information in all of the required fields: http://offprint.cosprinters.com/cos. If you have queries about offprints please e-mail: offprint@cosprinters.com.

Author Marketing Toolkit

The Wiley Author Marketing Toolkit provide authors with support on how to use social media, publicity, conferences, multimedia, email and the web to promote their article.

COPYRIGHT, LICENSING AND ONLINE OPEN

Accepted papers will be passed to Wiley’s production team for publication. The author identified as the formal corresponding author for the paper will receive an email prompting them to login into Wiley’s Author Services, where via the Wiley Author Licensing Service (WALS) they will be asked to complete an electronic license agreement on behalf of all authors on the paper.

Authors may choose to publish under the terms of the journal’s standard copyright transfer agreement (CTA), or under open access terms made available via Wiley OnlineOpen.

Standard Copyright Transfer Agreement: FAQs about the terms and conditions of the standard CTA in place for the journal, including standard terms regarding archiving of the accepted version of the paper, are available at: Copyright Terms and Conditions FAQs.

Note that in signing the journal’s licence agreement authors agree that consent to reproduce figures from another source has been obtained.

OnlineOpen – Wiley’s Open Access Option: OnlineOpen is available to authors of articles who wish to make their article freely available to all on Wiley Online Library under a Creative Commons license. With OnlineOpen, the author, the author's funding agency, or the author's institution pays a fee to ensure that the article is made open access. Authors of OnlineOpen articles are permitted to post the final, published PDF of their article on their personal website, and in an institutional repository or other free public server immediately after publication. All OnlineOpen articles are treated in the same way as any other article. They go through the journal's standard peer-review process and will be accepted or rejected based on their own merit.

OnlineOpen licenses. Authors choosing OnlineOpen retain copyright in their article and have a choice of publishing under the following Creative Commons License terms: Creative Commons Attribution License (CC BY); Creative Commons Attribution Non-Commercial License (CC BY NC); Creative Commons Attribution Non-Commercial-NoDerivs License (CC BY NC ND). To preview the terms and conditions of these open access agreements please visit the Copyright Terms and Conditions FAQs.

Funder Open Access and Self-Archiving Compliance: Please click here for more information on Wiley’s compliance with specific Funder Open Access and Self Archiving Policies, and click here for more detailed information specifically about Self-Archiving definitions and policies.

Author Guidelines updated 11 November 2015

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