Milbank Quarterly

Author Guidelines

Manuscript Submissions

Submissions should be sent electronically to the Quarterly. Please email Word files of the manuscript to quarterly@milbank.org.

The editor, Bradford H. Gray, will make an initial determination about the suitability of the manuscript for the Quarterly. Manuscripts that are potentially suitable will be subject to blind peer review regarding scholarly soundness and substantive significance. When the manuscript is submitted and in order for external review to occur, the corresponding author must submit forms (http://www.milbank.org/uploads/documents/mqauthorforms.pdf) signed by each author indicating that he or she has read and complied with The Milbank Quarterly’s publication policies. (The “corresponding author” is the author responsible for negotiations and the person to whom correspondence will be sent.)

Questions about the submission process may be directed to Tara Strome, publications associate, at tstrome@milbank.org.

Specifications for Manuscripts

Before submitting your manuscript, please be sure you have prepared it according to the following instructions.

Length

The length of submitted text ordinarily should not exceed thirty pages, including the abstract and references. Longer papers will be considered on occasion, but additional length must be justified by the corresponding author.

Formatting

All text must be typed double-spaced using Times New Roman 12-point font, with tabs to indicate new paragraphs. All pages must be paginated consecutively and include line numbers.

Title Pages

On the title page include the names, academic degrees, and affiliations of all authors, as well as any acknowledgments, including sponsorship. List the authors in the order their names are to appear on the title page. Also provide the complete address, telephone number, and email address of the corresponding author.

To facilitate blind review, include a second title page with only the manuscript title. In addition, please eliminate any internal information (including acknowledgment of funding sources and self-identifications in citations) that reveals authorship.

Structured Abstract

Manuscripts must include a structured abstract of 250 to 300 words using the following headings:

Context: The abstract should begin by explaining the article's background, objectives, and salience for policy and research.

Methods: Describe the procedures used to obtain and analyze data and/or research materials.

Findings: Summarize the results of your analyses.

Conclusions: Summarize the implications of the findings for policy, practice, and further research.

Keywords

The structured abstract should be accompanied by up to four keywords for indexing. Keywords used by MEDLINE/PubMed’s MeSH system are preferred because they facilitate searches (http://www.ncbi.nlm.nih.gov/entrez/query.fcgi?db=mesh), but terms not in MeSH may be used when MeSH terminology is not adequate.

Systematic Reviews

For the convenience of reviewers, manuscripts that are systematic reviews should be accompanied by the protocol used by the authors to conduct the review unless that information is provided in the body of the manuscript.

Artwork

Tables and figures should be explicitly mentioned in text and be numbered consecutively in arabic numerals (e.g., table 1, table 2, figure 1, figure 2). Tables and figures should be self-explanatory and include a title; each figure should have a separate legend. Submitted artwork should be in printer-ready format, in black and white, and sized to fit within the Quarterly’s page space of 4.3 by 6.9 inches, using Times New Roman for text. Be sure to obtain permission from the publisher to reprint any art from other sources.

References

All sources used in preparing your manuscript should be properly acknowledged. In the text, cite the author's surname and year of publication within parentheses, e.g., (Aronowitz 2010). For two or three authors, list the surnames of each author followed by the year, e.g., (Habbema, De Kok, and Brown 2012; Zwanziger and Kahn 2008). When there are more than three authors, list the surname of the first author followed by "et al." and the year, e.g., (Smith et al. 2010). If there are two or more references with the same author(s) and year, add letters to follow the year, e.g., (Fisher et al. 2003a, 2003b). Multiple citations should be listed in alphabetical order and separated by semicolons, e.g., (Arnett 2011; Gostin 2008; Habbema, De Kok, and Brown 2012; U.S. Bureau of Labor Statistics 2010). The dates for multiple citations by the same author(s) should be separated by commas, e.g., (Zwanziger and Kahn 2006, 2008). The Quarterly does not use footnotes and discourages the use of endnotes—except when citing legal sources—unless the content is necessary and cannot be incorporated into the text. For interviews and other personal communications, the person’s full name and date of communication should be cited in text, but need not be listed in the references, e.g., "According to Paul Thompson (interview, April 16, 2012), . . ."

References should be listed at the end of the article, alphabetically (chronologically, with the earliest year first for multiple entries by a particular author), and unnumbered. List all authors; do not use “et al.” The citations must be complete, and titles of books, journals, and articles should not be abbreviated, as in the following examples:

Arnett, P. 2011. Local Health Department Changes over the Past Twenty Years, dissertation. Lexington: University of Kentucky.

Aronowitz, R.A. 2010. Vaccines against Cancer. In Three Shots at Prevention: The HPV Vaccine and the Politics of Medicine’s Simple Solutions, ed. K. Wailoo, J. Livingston, S. Epstein, and R. Aronowitz, 21–38. Baltimore: Johns Hopkins University Press.

Fisher, E.S., D.E. Wennberg, T.A. Stukel, D.J. Gottlieb, F.L. Lucas, and E.L. Pinder. 2003a. The Implications of Regional Variations in Medicare Spending. Part 1: The Content, Quality, and Accessibility of Care. Annals of Internal Medicine 138(4):273–87.

Fisher, E.S., D.E. Wennberg, T.A. Stukel, D.J. Gottlieb, F.L. Lucas, and E.L. Pinder. 2003b. The Implications of Regional Variations in Medicare Spending. Part 2: Health Outcomes and Satisfaction with Care. Annals of Internal Medicine 138(4):288–98.

Gostin, L.O. 2008. Public Health Law: Power, Duty, Restraint. 2nd ed. Berkeley/New York: University of California Press/Milbank Memorial Fund.

Habbema, D., I.M.C.M. De Kok, and M.L. Brown. 2012. Cervical Cancer Screening in the United States and the Netherlands: A Tale of Two Countries. The Milbank Quarterly 90(1):5–37.

Smith, A., M. Schonberg, J. Fisher, D. Pallin, S. Block, L. Forrow, and E. McCarthy. 2010. Emergency Department Experiences of Acutely Symptomatic Patients with Terminal Illness and Their Family Caregivers. Journal of Pain and Symptom Management 39(6):972–81.

U.S. Bureau of Labor Statistics. 2010. Occupation Employment Statistics, May 2007. National Occupational Employment and Wage Estimates United States. Available at http://www.bls.gov/oes/2007/may/oes_nat.htm#b00-0000 (accessed June 27, 2010).

Zwanziger, J., and N. Khan. 2006. Safety-Net Activities and Hospital Contracting with Managed Care Organizations. Medical Care Research and Review 63(6):90S–111S.

Zwanziger, J., and N. Khan. 2008. Safety-Net Hospitals. Medical Care Research and Review 65(4):478–95.

Policies on Authorship, Conflict of Interest, Prior Dissemination, Assignment of Copyright, and Author Rights

When the manuscript is submitted and in order for external review to occur, the corresponding author (the author responsible for negotiations and the person to whom correspondence will be sent) must submit forms (http://www.milbank.org/uploads/documents/mqauthorform030413.pdf) signed by each author indicating that he or she has read and complied with the Quarterly’s policies regarding (1) authorship; (2) financial support and potential conflicts of interest; and (3) prior dissemination. Copyright transfer forms must be signed by each author upon acceptance of a manuscript.The policies are described below.

Forms may be sent by mail or fax to:

Tara Strome
Publications Associate
Milbank Memorial Fund
645 Madison Avenue
15th Floor
New York, NY 10022

Phone: 212-355-8400
Fax: 212-355-8599

Questions about the submission process may be directed to Tara Strome, publications associate, at tstrome@milbank.org. Click here (http://www.milbank.org/publications/the-milbank-quarterly/2012-01-12-22-13-40/author-instructions) for instructions for preparing your manuscript.

Authorship

Each author of a manuscript submitted to The Milbank Quarterly must accept responsibility for the manuscript’s content and must have (1) made substantial contributions to the design of the project, data acquisition, or analyses and interpretation of data and/or (2) made substantial contributions to the drafting of, or critical revisions to, the manuscript.

Accepted manuscripts are copyedited according to Quarterly style and returned to the corresponding author for approval. Authors are responsible for all statements made in their work, including changes made by the copyeditor and authorized by the corresponding author. The corresponding author will also be sent PDF page proofs for review.

Financial Support and Potential Conflicts of Interest

When a manuscript is submitted, all authors of the manuscript must disclose to the editor in the submission letter any potential conflicts of interest or situations that could give the appearance of a conflict of interest, resulting from authors’ financial, personal, or professional affiliations as well as any direct financial support for the work reported in the manuscript. This information will be published in conjunction with the manuscript and, except for the authors’ names and employers, will be made available to reviewers during the peer review. (Similarly, persons invited to review manuscripts submitted to The Milbank Quarterly must disclose to the editor any conflicts of interest that could bias their evaluation of the manuscript.)

A potential conflict of interest exists when an author has relationships with organizations or involvements in activities that could inappropriately influence his or her research or presentation of results and conclusions, whether or not such influence occurs. The most important potential conflicts of interest are financial relationships of an author and/or a member of his or her immediate family or household with organizations that have a pecuniary interest in any data or findings reported in the manuscript. Such relationships include, but are not limited to, a role in the governance of an organization, employment, paid or voluntary consultation or expert testimony, stock ownership, and receipt of honoraria or other financial support.

Prior Dissemination

The policy of The Milbank Quarterly is to consider for publication only original work that has not previously been published. Below is guidance on this issue.

There are legitimate reasons why research may be disseminated before submission to a journal. Active communication among researchers about preliminary findings or the circulation of draft reports for discussion and critique contributes to the eventual quality of published work. In addition, organizations that support or carry out research have an understandable interest in disseminating their work. These reasons for dissemination must be balanced against two considerations. The first is the value of the peer review process. The rule against prior publication is intended to increase the credibility of published research. Papers are often improved during the peer review process, with findings, conclusions, and recommendations sometimes changed in response to reviewers’ comments. The public and policymakers might be confused or misled if there are multiple versions of a paper in the public domain. Second, journal space is limited, and both time and expense are involved in the evaluation, publication, and distribution of journal articles. The Milbank Quarterly must make difficult choices about what to include; there is less value in publishing papers that have already been disseminated to their target audiences.

Below, we discuss several types of dissemination and provide guidelines with respect to the prior publication question. This discussion is essentially an elaboration of two rules, the first emphasizing previous dissemination of the material, the second stressing disclosure.

Rule One: If the material in a paper has already been disseminated to the Quarterly’s audience, particularly in a format that appears to be a final product, then it is unlikely that a second version will be worth publishing in the journal.

Rule Two: It is the responsibility of authors to let the editor know at the time of submission if a paper’s contents have been previously disseminated in any manner so that the editor can determine whether to proceed with the review process.

Previous Presentation at Meetings.     Presentation of a paper at conferences or seminars does not constitute prior publication and does not jeopardize the possibility of publication.

Working Papers.     Dissemination of “working papers” to a limited audience will not ordinarily jeopardize publication. Working paper series are used by many organizations as a means of enabling researchers to obtain critiques from fellow researchers. Working papers covered by this policy are those that are released by the author or an organization rather than by a publisher, are not advertised to the public, and are marked as drafts that are subject to future revision.

Internet Postings.     Release via the Internet may jeopardize journal publication under some circumstances. Presentation of the work as a final report is a marker of an attempt to reach a wide audience, particularly when combined with efforts to direct traffic to the work (e.g., via links on other sites) and efforts to attract attention (e.g., press releases). In contrast, if a document is posted on the Internet only to facilitate communication among colleagues with the aim of getting feedback, and if there has been no attempt to otherwise attract the attention of journalists, the public, or the broader research community to the document, then this is unlikely to preclude journal publication.

In general, when posting on the Internet serves similar functions as presentation at professional meetings—facilitating the development of papers and the improvement of the research, influencing future revisions, and not constituting a “finished” product—it would not be considered prior publication. On the other hand, when the website posting functions as a virtual version of a conventional publication, which may even be copyrighted by the posting organization, the benefit of an additional publication in the journal will be scrutinized carefully.

In cases where there has been little to no exposure at the time that a paper is submitted to the journal, but the circumstances surrounding the posting make it likely that a high level of exposure (press coverage, etc.) might occur, then the author should remove a posting as a condition for further consideration of the manuscript.

Authors who post a paper on a website and do not want it to constitute prior publication should also post a disclosure statement such as: “This draft paper is intended for review and comments only. It is not intended for citation, quotation, or other use in any form.” This statement should be kept on the website throughout the review process and until the paper is actually accepted for publication in the journal. Once accepted, authors must amend this statement as follows: “This is a preprint of an Article accepted for publication in The Milbank Quarterly © (year) The Milbank Memorial Fund.”

Formal Reports from Foundations, Academic Institutions, Institutes, Trade Associations, and Government Agencies.     The dissemination efforts of foundations, government agencies, research institutes, and other organizations that support or carry out research can complement publication in peer-reviewed journals. If publication in The Milbank Quarterly is desired, organizational publications should be timed to coincide with or follow publication of the article in The Milbank Quarterly, with appropriate copyright permissions having been obtained. This sequence ensures that any deficiencies of method or presentation noted during the peer-review process will be able to be corrected.

Formal, published reports that have gone through an editorial process, that have been intended to reach a wide audience, and that are publicized and available to any interested party (whether free or not) usually will not be considered for journal publication. A paper that is based on such a report might be considered for publication if it were sufficiently different in emphasis or intent. In such instances, the author should explain at the time of submission (or before) how the paper differs from the previously released report and why its publication would represent a distinct and important contribution beyond that version.

Media Publicity.     If results reported in a working paper have become widely known as a result of media exposure (or even if the potential for widespread exposure remains during review), and that working paper is readily available to interested readers (e.g., through a website), an editorial judgment will be made whether journal publication would be appropriate. Authors can help protect their work from unwanted media exposure by making clear on working drafts, copies presented at conferences, and other versions that it is a draft that has not yet undergone peer review for publication and that findings and conclusions are subject to change. Authors should also request that any “stories” derived from interviews with the media be embargoed until the article has been published or released by the publisher (see, for example, P.B. Fontanarosa and C.D. DeAngelis, 2002, “The Importance of the Journal Embargo,” JAMA 288:748–50). Any accepted manuscript released to the media must contain the statement: “This is a preprint of an Article accepted for publication in The Milbank Quarterly © (year) The Milbank Memorial Fund.”

Importance of Disclosure.     Prior to, or at the time of, submission of a paper that has been disseminated in any of the ways discussed above, authors must bring this to the attention of the editor so a determination can be made whether the paper has been disseminated too widely for publication in The Milbank Quarterly. In so doing, authors should describe in what form and how the work was previously disseminated and how the submitted manuscript differs from previously disseminated versions. The editor might be receptive to a modified version of a paper that has been widely disseminated if the submitted version has a different focus (e.g., more emphasis on methods, more sophisticated analytic approach, or a discussion of developments that have transpired since the initial dissemination). The key point is to let the editor know about any dissemination that will have, or is likely to have, occurred before the article goes through the Quarterly’s peer-review and editorial processes. Authors should also include copies of other related papers that might be seen as covering the same material.

Failure to disclose prior dissemination could preclude publication in The Milbank Quarterly or, if already published, could result in a notice in the journal about the failure and may result in a retraction of the article.

Copyright Transfer

The Milbank Quarterly requires each author of an article accepted for publication to transfer copyright to the Milbank Memorial Fund, except for authors who cannot transfer copyright because they were employees of the U.S. federal government when the work described in the manuscript was conducted.

Author Rights

Authors who register their article on Author Services will have free online access to their published article on Wiley Online Library (John Wiley & Sons publishes The Milbank Quarterly on behalf of the Milbank Memorial Fund). Copyright in the article rests with the Milbank Memorial Fund. The Milbank Memorial Fund grants back to both the corresponding author and all co-authors the right to arrange for free online access to their article to up to ten colleagues each for noncommercial use; to use all or part of the article and abstract, without revision or modification, in personal compilations or other publications of their own works; and to make copies of all or part of such materials for their use for lecture or classroom purposes (excluding the preparation of course pack material for onward sale by libraries and institutions), provided that the first page of such use or copy prominently displays the bibliographic data and the following copyright notice: "© (year) The Milbank Memorial Fund."

Following publication of their article, authors may continue to post the accepted version of their manuscript on the Internet with the following amended notice: “This is a preprint of an electronic version of an Article published in The Milbank Quarterly” along with complete citation information including identifying the Milbank Memorial Fund as the copyright holder. Authors are encouraged to include a link to the published article on Wiley Online Library. Posting of the published version of the article on the Internet can only be done with written permission from John Wiley & Sons. For information on obtaining permission please click here.

Authors also have the option of giving their published article permanent open access status by registering their article on Online Open, a service of John Wiley & Sons. The article will be immediately available free of charge in both HTML and PDF formats on Wiley Online Library. Additionally, authors may post a link to their article on Wiley Online Library and/or post the final, published PDF on a website, institutional repository, or other free public server. The cost for Online Open is US$3,000. For further information and to register, please click here.