European Journal of Dental Education

Cover image for Vol. 18 Issue 3

Edited By: Michael Manogue

Impact Factor: 1.448

ISI Journal Citation Reports © Ranking: 2013: 13/36 (Education Scientific Disciplines); 31/82 (Dentistry Oral Surgery & Medicine)

Online ISSN: 1600-0579



Author Guidelines


Content of Author Guidelines: 1. General, 2. Ethical Guidelines, 3. Manuscript Submission Procedure, 4. Manuscript Types Accepted, 5. Manuscript Format and Structure, 6. After acceptance

Relevant Documents: Colour Work Agreement Form

Useful Websites: Submission Site, Articles published in European Journal of Dental Education, Author Services, Wiley Blackwell’s Ethical Guidelines, Guidelines for Figures

CrossCheck/iThenticate
The journal to which you are submitting your manuscript employs a plagiarism detection system. By submitting your manuscript to this journal you accept that your manuscript may be screened for plagiarism against previously published works.


1. GENERAL

European Journal of Dental Education publishes original articles, commentaries and book reviews concerning curriculum development, teaching methodologies, assessment strategies or techniques, and quality assurance in the fields of dental undergraduate and postgraduate education and dental auxiliary personnel training. The scope includes the dental educational aspects of the basic medical sciences, the behavioural sciences, the interface with medical education, information technology, distance learning and educational audit. Papers embodying the results of high-quality educational research of relevance to dentistry are particularly encouraged as are evidence-based reports of novel and established educational programmes and their outcomes. European Journal of Dental Education is the official journal of the Association for Dental Education in Europe. Whilst the Journal focuses on the European experience, its relevance is global and contributions are invited on a worldwide basis.

Please read the instructions below carefully for details on the submission of manuscripts, the Journal's requirements and standards as well as information concerning the procedure after acceptance of a manuscript for publication in European Journal of Dental Education. Authors are encouraged to visit Wiley Author Services for further information on the preparation and submission of articles and figures.


2. ETHICAL GUIDELINES

European Journal of Dental Education adheres to the ethical guidelines below for publication and research. 

2.1. Authorship and Acknowledgements
Authors submitting a paper do so on the understanding that the manuscript has been read and approved by all authors and that all authors agree to the submission of the manuscript to the Journal.

European Journal of Dental Education adheres to the definition of authorship set up by The International Committee of Medical Journal Editors (ICMJE). According to the ICMJE authorship criteria authorship should be based on: 1) substantial contributions to conception and design of, or acquisiation of data or analysis and interpretation of data, 2) drafting the article or revising it critically for important intellectual content and 3) final approval of the version to be published. Authors should meet conditions 1, 2 and 3.

It is a requirement that all authors have been accredited as appropriate upon submission of the manuscript. Contributors who do not qualify as authors should be mentioned under Acknowledgements.

Acknowledgements
: Under acknowledgements please specify contributors to the article other than the authors accredited.

2.2 Conflict of Interest
Authors are required to disclose any possible conflict of interest at the time of submission. These include financial interests (for example patent, ownership, stock ownership, consultancies, speaker’s fee). Please include this information under acknowledgements or a heading entitled conflict of interest.

2.3. Ethical Approval  
Papers not in agreement with the guidelines of the Helsinki Declaration as revised in 1975 will not be accepted for publication.

2.4 Appeal of Decision 
The editorial decision on a paper is final.

2.5 Permissions
If all or parts of previously published illustrations are used, permission must be obtained from the copyright holder concerned. It is the author's responsibility to obtain these in writing and provide copies to the Publishers.

2.6 Copyright Assignment
If your paper is accepted, the author identified as the formal corresponding author for the paper will receive an email prompting them to login into Author Services; where via the Wiley Author Licensing Service (WALS) they will be able to complete the license agreement on behalf of all authors on the paper.

For authors signing the copyright transfer agreement
If the OnlineOpen option is not selected the corresponding author will be presented with the copyright transfer agreement (CTA) to sign. The terms and conditions of the CTA can be previewed in the samples associated with the Copyright FAQs below:
CTA Terms and Conditions

For authors choosing OnlineOpen
If the OnlineOpen option is selected the corresponding author will have a choice of the following Creative Commons License Open Access Agreements (OAA):

Creative Commons Attribution License OAA
Creative Commons Attribution Non-Commercial License OAA
Creative Commons Attribution Non-Commercial -NoDerivs License OAA

To preview the terms and conditions of these open access agreements please visit the Copyright FAQs hosted on Wiley Author Services and Wiley Open Access.

If you select the OnlineOpen option and your research is funded by The Wellcome Trust and members of the Research Councils UK (RCUK) you will be given the opportunity to publish your article under a CC-BY license supporting you in complying with Wellcome Trust and Research Councils UK requirements. For more information on this policy and the Journal’s compliant self-archiving policy please click here.


3. MANUSCRIPT SUBMISSION PROCEDURE

Manuscripts should be submitted electronically via the online submission site Manuscript Central. The use of an online submission and peer review site enables immediate distribution of manuscripts and consequentially speeds up the review process. It also allows authors to track the status of their own manuscripts. Complete instructions for submitting a paper is available online and below. Further assistance can be obtained from the Editorial Assistant, Jan Vicary: j.e.vicary@liverpool.ac.uk

3.1. Getting Started
Launch your web browser (supported browsers include Internet Explorer 5.5. or higher, Safari 1.2.4, or Firefox 1.0.4 or higher) and go to the journal's online Submission Site: http://mc.manuscriptcentral.com/eje
• Log-in or, if you are a new user, click on 'register here'.
• If you are registering as a new user.
- After clicking on 'register here', enter your name and e-mail information and click 'Next'. Your e-mail information is very important.
- Enter your institution and address information as appropriate, and then click 'Next.'
- Enter a user ID and password of your choice (we recommend using your e-mail address as your user ID), and then select your areas of expertise. Click 'Finish'.
• If you are registered, but have forgotten your log in details, enter your e-mail address under 'Password Help'. The system will send you an automatic user ID and a new temporary password.
•  Log-in and select 'Author Center”

3.2. Submitting Your Manuscript
• After you have logged into your 'Author Center', submit your manuscript by clicking the submission link under 'Author Resources'.
• Enter data and answer questions as appropriate. You may copy and paste directly from your manuscript and you may upload your pre-prepared covering letter.
• Click the 'Next' button on each screen to save your work and advance to the next screen.
• You are required to upload your files.
- Click on the 'Browse' button and locate the file on your computer.
- Select the designation of each file in the drop down next to the Browse button.
- When you have selected all files you wish to upload, click the 'Upload Files' button.
• Review your submission (in HTML and PDF format) before completing your submission by sending it to the Journal. Click the 'Submit' button when you are finished reviewing.

3.3. Blinded Review
All manuscripts submitted to European Journal of Dental Education will be reviewed by at least two experts in the field. European Journal of Dental Education uses double-blinded review. The names of the reviewers will thus not be disclosed to the author submitting a paper and the name(s) of the author(s) will not be disclosed to the reviewers.
To allow double-blinded review, please submit (upload) your main manuscript and title page as separate files.
Please upload:
• Your manuscript without title page under the file designation 'main document'
• Figure files under the file designation 'figures'
• The title page, Acknowledgements and Conflict of Interest Statement where applicable, should be uploaded under the file designation 'title page'
All documents uploaded under the file designation 'title page' will not be viewable in the html and pdf format you are asked to review in the end of the submission process. The files viewable in the html and pdf format are the files available to the reviewer in the review process.

3.4. Suggest a Reviewer
European Journal of Dental Education
attempts to keep the review process as short as possible to enable rapid publication of new scientific data. In order to facilitate this process, please suggest the names and current email addresses of at least one potential international reviewer whom you consider capable of reviewing your manuscript. In addition to your choice, the journal editor will select additional reviewers.

3.5. Suspension of Submission Mid-way in the Submission Process
You may suspend a submission at any phase before clicking the 'Submit' button and save it to submit later. The manuscript can then be located under 'Unsubmitted Manuscripts' and you can click on 'Continue Submission' to continue your submission when you choose to.

3.6. E-mail Confirmation of Submission
After submission you will receive an e-mail to confirm receipt of your manuscript. If you do not receive the confirmation e-mail after 24 hours, please check your e-mail address carefully in the system. If the e-mail address is correct please contact your IT department. The error may be caused by some sort of spam filtering on your e-mail server. Also, the e-mails should be received if the IT department adds our e-mail server (uranus.scholarone.com) to their whitelist.

3.7. Manuscript Status
You can access ScholarOne Manuscripts (formerly known as Manuscript Central) any time to check your 'Author Centre' for the status of your manuscript. The Journal will inform you by e-mail once a decision has been made.

3.8. Submission of Revised Manuscripts
To upload a revised manuscript, please locate your original manuscript under 'Manuscripts with Decisions' and click on 'Submit a Revision' to submit your revised manuscript. Please remember to delete any old files uploaded when you upload your revised manuscript. Please also remember to upload your manuscript document separate from your title page to allow blinded review.



4. MANUSCRIPT TYPES ACCEPTED

Original Articles:  The Journal considers articles on curriculum development, teaching methodologies, assessment strategies or techniques, and quality assurance in the fields of dental undergraduate and postgraduate education and dental auxiliary personnel training. This includes the dental educational aspects of the basic medical sciences, the behavioural sciences, the interface with medical education, information technology, distance learning and educational audit. Papers embodying the results of high-quality educational research of relevance to dentistry are particularly encouraged as are evidence-based reports of novel and established educational programmes and their outcomes.

Commentaries
:  The Journal considers commentaries which are either invited personally by the Editor or submitted on issues relevant to dental education, which are considered to be of interest to the readership. If authors are considering the submission of an uninvited Commentary, they are advised to seek guidance from the Editorial Office at an early stage.

Book Reviews
:  The Journal will consider providing book reviews where the topics presented are of relevance to dental education.

Guest Editorial
: Guest Editorials will be solicited by the editor.



5. MANUSCRIPT FORMAT AND STRUCTURE

5.1. Format

Language: The language of publication is English. Authors for whom English is a second language must have their manuscript professionally edited by an English speaking person before submission to make sure the English is of high quality. It is preferred that manuscript is professionally edited. A list of independent suppliers of editing services can be found at Wiley Author Services. All services are paid for and arranged by the author, and use of one of these services does not guarantee acceptance or preference for publication

Abbreviations, Symbols and Nomenclature: Use only standard abbreviations. All units will be metric. Use no roman numerals in the text. In decimals, use a decimal point and not a comma. Consult the CBE style manual: - a guide for authors, editors and publishers in the biological sciences, 4th edition, Arlington, VA, 1978. Avoid abbreviations in the title. The full term for which an abbreviation stands should precede its first use in the text unless it is a standard unit of measurement.

5.2. Structure
All manuscripts submitted to European Journal of Dental Education should follow the Uniform requirements for manuscripts submitted to biomedical journals: International Committee of Medical Editors. Uniform requirements for manuscripts submitted to biomedical journals. Br Med J 1988: 296; 401-405. All manuscripts should include: Title page, abstract, main text (see below), references and tables, figures, figure legends and acknowledgments, if necessary.

Title Page: should provide the title of the paper and a running title of no more than 50 characters, the names and institutional affiliations of all authors and at least two keywords. As the journal conveys blinded reviews, the title page must be uploaded independently.

Abstract: should be no more than 250 words in length and should follow the same headings as the main text.

Main Text of Original Articles: should include introduction, materials and methods, results, discussion and conclusions.  This structure may vary from this format if the article is a report of, for example, new curricular design or provides an academic commentary on a  dental educational issue.

Introduction: the background and essential research questions should be laid out clearly and succinctly, with detailed reference to the published literature, culminating in the reasons for the necessity of the work and what it hoped to achieve..

Materials and Methods: there should be a concise description of precisely how the study was performed, including reference to any copyrighted material or service that was employed, which methods of analysis were chosen and how these were used.

Results: should be presented clearly and systematically, so that the reader is able to gauge the outcomes of the study and see their relevance.  The use of tables and figure should be complementary to the written text, providing detail and framework, rather than duplication of the written word .

Discussion: should contextualise the relevance of the results in light of the published literature and seek to position the study in its rightful place, explaining its meaning and providing a critical appraisal of any answers it provided. Clearly, it needs to address whether the research questions have been addressed.

Conclusion: a short summary statement should be provided that provides an overview of the work.

Main Text of Commentaries
No firm guidance can be given on the format of Commentaries, as this will vary depending upon content and purpose.  Authors are recommended to seek individual guidance from the Editorial Office at an early stage of development of such an article.

Acknowledgements: Please specify contributors to the article other than the authors accredited and any disclosure of conflict of interest, if applicable. Please also disclose any possible conflict of interest. These include financial interests (for example patent, ownership, stock ownership, consultancies, speaker’s fee).

5.3. References
The Journal follows the Vancouver referencing system.

We recommend the use of a tool such as Reference Manager  for reference management and formatting. Reference Manager reference styles can be searched for here.

Number references consecutively in the order in which they appear first in the text. Identify references in text, tables and legends by Arabic numerals (in parentheses). List all references cited, and only these, at the end of the manuscript. Use abbreviations for journal titles where available. Please see below for examples:

a. Standard journal article
(List all authors where 6 or less, otherwise list only the first 3 and add et al)
Allen DL, Finnegan N. A perspective of dental education in the twenty-first century. Br Dent J 1989: 166: 269-270.

b. Corporate author
International Committee of Medical Journal Editors. Uniform requirements for manuscripts submitted to biomedical journals. Br Med J 1988: 296: 401-405.

c. Journal supplement
Moller-Petersen J. Evaluation of diagnostic tests. Design and phases. Scand J Clin Lab Invest 1992: 52: suppl(208): 35-50.

d. Journal paginated by issue
Hillam C. Dentistry in Europe in the 1790s. Dent Historian 1992: 22: (May): 31-34

e. Book
Ramsden P. Learning to teach in higher education. London: Routledge, 1989: 240-242.

f. Chapter in a book
Moust JHC, De Grove WS, Gijselaers WH. The tutor role: a neglected variable in the implementation of problem-based learning. In: Nooman ZM, Schmidt H, Ezzat ES, eds. Innovation in medical education: an evaluation of its present status. New York: Springer Publishing Company, 1990: 135-151.

g. Published proceedings paper
Drennan AJ. Review of the literature: educational aspects of oral medicine. In: Millard HD, Mason DK, eds. World Workshop on Oral Medicine. Chicago: Year Book Medical, 1989: 5-11.

5.4. Tables, Figures and Figure Legends

Figures: All figures and artwork must be provided in electronic format. Please save vector graphics (e.g. line artwork) in Encapsulated Postscript Format (EPS) and bitmap files (e.g. half-tones) or clinical or in vitro pictures in Tagged Image Format (TIFF).

Preparation of Electronic Figures for Publication: Although low quality images are adequate for review purposes, print publication requires high quality images to prevent the final product being blurred or fuzzy. Submit EPS (lineart) or TIFF (halftone/photographs) files only. MS PowerPoint and Word Graphics are unsuitable for printed pictures. Do not use pixel-oriented programmes. Scans (TIFF only) should have a resolution of 300 dpi (halftone) or 600 to 1200 dpi (line drawings) in relation to the reproduction size (see below). Please submit the data for figures in black and white or submit a colourwork agreement form. EPS files should be saved with fonts embedded (and with a TIFF preview if possible).

For scanned images, the scanning resolution (at final image size) should be as follows to ensure good reproduction: lineart: >600 dpi; half-tones (including gel photographs): >300 dpi; figures containing both halftone and line images: >600 dpi.

Further information can be obtained in Wiley's guidelines for figures.

Check your electronic artwork before submitting it here.

Permissions: If all or parts of previously published illustrations are used, permission must be obtained from the copyright holder concerned. It is the author's responsibility to obtain these in writing and provide copies to the Publishers.

Colour Charges: It is the policy of European Journal of Dental Education for authors to pay the full cost for the reproduction of their colour artwork in print. Colour artwork appearing online will be free of charge. Please note that if there is colour artwork in your manuscript when it is accepted for publication, Wiley Blackwell requires you to complete and return a Colour Work Agreement Form before your paper can be published. Any article received by Wiley Blackwell with colour work will not be published until the form has been returned. If you are unable to access the internet, or are unable to download the form, please contact the Production Editor for a form. In compliance with the Payment Card Industry Data Security Standard, the Colour Work Agreement Form should be sent by post or courier to the address below, should you require colour in print:

Customer Services (OPI)
John Wiley & Sons Ltd
European Distribution Centre
New Era Estate
Oldlands Way
Bognor Regis
West Sussex PO22 9NQ8

Please contact the Production Editor if you have any queries regarding this.


6. AFTER ACCEPTANCE

Upon acceptance of a paper for publication, the manuscript will be forwarded to the Production Editor who is responsible for the production of the journal.

6.1 Proof Corrections
The corresponding author will receive an email alert containing a link to an online proofing website.  A working email address must therefore be provided for the corresponding author. The proof can be downloaded as a PDF (portable document format) file from this site. Acrobat Reader 9.0 or later will be required in order to annotate this file online. This software can be downloaded (free of charge) from Adobe. Further instructions will be sent with the proof. Corrections should be made on the online proof and finalized within 48 hours of receipt.

As changes to proofs are costly we ask that you only correct typesetting errors. Excessive changes made by the author in the proofs, excluding typesetting errors, will be charged separately. Other than in exceptional circumstances, all illustrations are retained by the publisher. Please note that the author is responsible for all statements made in the work, including changes made by the copy editor.

6.2 Online Production Tracking
Online production tracking is available for your article through Wiley's Author Services. Author Services enables authors to track their article - once it has been accepted - through the production process to publication online and in print. Authors can check the status of their articles online and choose to receive automated emails at key stages of production. The author will receive an email with a unique link that enables them to register and have their article automatically added to the system. Please ensure that a complete email address is provided when submitting the manuscript. Visit Author Services for more details on online production tracking and for a wealth of resources including FAQs and tips on article preparation, submission and more.

6.3 Author Material Archive Policy
Please note that unless specifically requested, Wiley Blackwell will dispose of all hardcopy or electronic material submitted two months after publication. If you require the return of any material submitted, please inform the editorial office or production editor as soon as possible if you have not yet done so.

6.4 Offprints
A PDF offprint of the online published article will be provided free of charge to the corresponding author, via Author Services (see link below). Additional paper off-prints may be ordered online. Please click on the following link, fill in the necessary details and ensure that you type information in all of the required fields: Offprint.Cosprinters. If you have queries about off-prints please email offprint@cosprinters.com
The corresponding author will be sent a complimentary copy of the journal in which the paper is published. Add in any journal specific offprint material here.

6.5 Author Services
For more substantial information on the services provided for authors, please see Wiley Blackwell Author Services

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