International Journal of Dental Hygiene

Cover image for Vol. 13 Issue 2

Edited By: Prof. Kerstin Öhrn

Impact Factor: 0.682

ISI Journal Citation Reports © Ranking: 2013: 71/83 (Dentistry Oral Surgery & Medicine)

Online ISSN: 1601-5037



Author Guidelines


Content of Author Guidelines: 1. General, 2. Ethical Guidelines, 3. Manuscript Submission Procedure, 4. Manuscript Types Accepted, 5. Manuscript Format and Structure, 6. Checklist for Authors. 7. After Acceptance

Useful Websites: Submission Site, Articles published in International Journal of Dental Hygiene, Author Services, Wiley Blackwell’s Ethical Guidelines, Guidelines for Figures

The journal to which you are submitting your manuscript employs a plagiarism detection system. By submitting your manuscript to this journal you accept that your manuscript may be screened for plagiarism against previously published works.

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1. GENERAL

International Journal of Dental Hygiene publishes full-length research papers, review articles, case reports, project reports, short communications, letters to the editor and professional issues related to dental hygiene and oral health

Please read the instructions below carefully for details on the submission of manuscripts, the journal's requirements and standards as well as information concerning the procedure after acceptance of a manuscript for publication in International Journal of Dental Hygiene. Authors are encouraged to visit http://authorservices.wiley.com/bauthor/ for further information on the preparation and submission of articles and figures.

2. ETHICAL GUIDELINES

International Journal of Dental Hygiene adheres to the below ethical guidelines for publication and research. 

2.1. Authorship and Acknowledgements
Authors submitting a paper do so on the understanding that the manuscript have been read and approved by all authors and that all authors agree to the submission of the manuscript to the Journal.

International Journal of Dental Hygiene adheres to the definition of authorship set up by The International Committee of Medical Journal Editors (ICMJE). According to the ICMJE authorship criteria authorship should be based on 1) substantial contributions to conception and design of, or acquisition of data or analysis and interpretation of data, 2) drafting the article or revising it critically for important intellectual content and 3) final approval of the version to be published. Authors should meet conditions 1, 2 and 3.

As of February 1st, 2012, it is a requirement that the corresponding author submit a short description of each individual's contribution to the research and its publication. Upon submission of a manuscript all co-authors should also be registered with a correct e-mail addresses. If any of the e-mail addresses supplied are incorrect, the corresponding author will be contacted by the Journal Administrator.

It is a requirement that all authors have been accredited as appropriate upon submission of the manuscript. Contributors who do not qualify as authors should be mentioned under Acknowledgements.

Acknowledgements: Under acknowledgements please specify contributors to the article other than the authors accredited. Acknowledge only persons who have made substantive contributions to the study. Authors are responsible for obtaining permission from everyone acknowledged by name because readers may infer their endorsement of the data and conclusions.

2.2. Ethical Approvals
All studies using human or animal subjects should include an explicit statement in the Material and Methods section identifying the review and ethics committee approval for each study, if applicable. Editors reserve the right to reject papers if there is doubt as to whether appropriate procedures have been used.

2.3 Clinical Trials
Clinical trials should be reported using the CONSORT guidelines available at www.consort-statement.org. A CONSORT checklist should also be included in the submission material. Other guidelines for reporting studies e.g. PRISMA, STROBE and TREND are available at www.equator-network.org and should be used when appropriate.

International Journal of Dental Hygiene encourages authors submitting manuscripts reporting from a clinical trial to register the trials in any of the following free, public clinical trials registries: www.clinicaltrials.gov, http://clinicaltrials.ifpma.org/clinicaltrials/, http://isrctn.org/. The clinical trial registration number and name of the trial register will then be published with the paper.

2.4 Conflict of Interest
Authors are required to disclose all sources of institutional, private and corporate support for their study. Suppliers of material (for free or at a discount from current rates) should be named in the source of funding and their location (town, state/country, country) included. Other suppliers will be identified in the text. If no funding has been available other than that of the author's institution, this should be specified upon submission. Authors are also required to disclose any possible conflict of interest. These include financial interests (for example patent, ownership, stock ownership, consultancies, speaker’s fee) or provision of study materials by their manufacturer for free or a a discount from current rates. Author’s conflict of interest (or information specifying the absence of conflicts of interest) and the sources of funding for the research will be published under a separate heading entitled "Conflict of Interest and Souces of Funding Statements". For further information see www.icmje.org.

2.5 Permissions
If all or parts of previously published illustrations are used, permission must be obtained from the copyright holder concerned. It is the author's responsibility to obtain these in writing and provide copies to the Publishers.

2.6 Copyright Transfer Agreement
If your paper is accepted, the author identified as the formal corresponding author for the paper will receive an email prompting them to login into Author Services; where via the Wiley Author Licensing Service (WALS) they will be able to complete the license agreement on behalf of all authors on the paper.

For authors signing the copyright transfer agreement: If the OnlineOpen option is not selected the corresponding author will be presented with the copyright transfer agreement (CTA) to sign. The terms and conditions of the CTA can be previewed in the samples associated with the Copyright FAQs below:

CTA Terms and Conditions http://authorservices.wiley.com/bauthor/faqs_copyright.asp

For authors choosing OnlineOpen: If the OnlineOpen option is selected the corresponding author will have a choice of the following Creative Commons License Open Access Agreements (OAA):

Creative Commons Attribution License OAA

Creative Commons Attribution Non-Commercial License OAA

Creative Commons Attribution Non-Commercial -NoDerivs License OAA

To preview the terms and conditions of these open access agreements please visit the Copyright FAQs hosted on Wiley Author Services http://authorservices.wiley.com/bauthor/faqs_copyright.asp and visit http://www.wileyopenaccess.com/details/content/12f25db4c87/Copyright--License.html.

If you select the OnlineOpen option and your research is funded by The Wellcome Trust and members of the Research Councils UK (RCUK) you will be given the opportunity to publish your article under a CC-BY license supporting you in complying with Wellcome Trust and Research Councils UK requirements. For more information on this policy and the Journal’s compliant self-archiving policy please visit: http://www.wiley.com/go/funderstatement.

2.7 OnlineOpen
International Journal of Dental Hygiene accepts articles for Open Access publication. OnlineOpen is available to authors of primary research articles who wish to make their article available to non-subscribers on publication, or whose funding agency requires grantees to archive the final version of their article. With OnlineOpen, the author, the author's funding agency, or the author's institution pays a fee to ensure that the article is made available to non-subscribers upon publication via Wiley Online Library, as well as deposited in the funding agency's preferred archive. For the full list of terms and conditions, see http://wileyonlinelibrary.com/onlineopen#OnlineOpen_Terms.

Any authors wishing to send their paper OnlineOpen will be required to complete the payment form available from our website at https://authorservices.wiley.com/bauthor/onlineopen_order.asp

Prior to acceptance there is no requirement to inform an Editorial Office that you intend to publish your paper OnlineOpen if you do not wish to. All OnlineOpen articles are treated in the same way as any other article. They go through the journal's standard peer-review process and will be accepted or rejected based on their own merit.

3. MANUSCRIPT SUBMISSION PROCEDURE

Manuscripts should be submitted electronically via ScholarOne Manuscripts (formerly known as Manuscript Central) at http://mc.manuscriptcentral.com/idh. The use of an online submission and peer review site enables immediate distribution of manuscripts and consequentially speeds up the review process. It also allows authors to track the status of their own manuscripts. Complete instructions for submitting a paper is available online and below.

3.1. Getting Started
Launch your web browser (supported browsers include Internet Explorer 5.5 or higher, Safari 1.2.4, or Firefox 1.0.4 or higher) and go to the journal's online Submission Site: http://mc.manuscriptcentral.com/idh
*Log-in or, if you are a new user, click on 'register here'.
*If you are registering as a new user.
- After clicking on 'register here', enter your name and e-mail information and click 'Next'. Your e-mail information is very important.
- Enter your institution and address information as appropriate, and then click 'Next.'
- Enter a user ID and password of your choice (we recommend using your e-mail address as your user ID), and then select your areas of expertise. Click 'Finish'.
*If you are registered as user, but have forgotten your log in details, enter your e-mail address under 'Password Help'. The system will send you an automatic user ID and a new temporary password. 
*Log-in and select 'Author Center”.

3.2. Submitting Your Manuscript
After you have logged into your 'Author Center', submit your manuscript by clicking on the submission link under 'Author Resources'.
*Enter data and answer questions as appropriate. You may copy and paste directly from your manuscript and you may upload your pre-prepared covering letter.
*Click the 'Next' button on each screen to save your work and advance to the next screen.
*You are required to upload your files.
- Click on the 'Browse' button and locate the file on your computer.
- Select the designation of each file in the drop down next to the Browse button.
- When you have selected all files you wish to upload, click the 'Upload Files' button.
*Review your submission (in HTML and PDF format) before completing your manuscript by sending it to the Journal. Click the 'Submit' button when you are finished reviewing.

3.3. Manuscript Files Accepted
Manuscripts should be uploaded as Word (.doc, .docx) or Rich Text Format (.rft) files (not write-protected) plus separate figure files. GIF, JPEG, PICT or Bitmap files are acceptable for submission, but only high-resolution TIF or EPS files are suitable for printing. The files will be automatically converted to HTML and a PDF document on upload and will be used for the review process. The text file must contain the entire manuscript including title page, abstract, text, references, tables, and figure legends, but no embedded figures. In the text, please reference figures as for instance 'Figure 1', 'Figure 2' to match the name you choose as a tag for the individual figure files uploaded. Manuscripts should be formatted as described in the Author Guidelines below.

3.4. Blinded Review
All manuscripts submitted to International Journal of Dental Hygiene will be reviewed by two experts in the field. Upon submission please suggest two suitable reviewers whom you consider capable of reviewing your manuscript in an unbiased way. International Journal of Dental Hygiene uses single blinded review. The names of the reviewers will thus not be disclosed to the author submitting a paper.

3.5. Suspension of Submission Mid-way in the Submission Process
You may suspend a submission at any phase before clicking the 'Submit' button and save it to submit later. The manuscript can then be located under 'Unsubmitted Manuscripts' and you can click on 'Continue Submission' to continue your submission when you choose to.

3.6. E-mail Confirmation of Submission
After submission you will receive an e-mail to confirm receipt of your manuscript. If you do not receive the confirmation e-mail after 24 hours, please check your e-mail address carefully in the system. If the e-mail address is correct please contact your IT department. The error may be caused by some sort of spam filtering on your e-mail server. Also, the e-mails should be received if the IT department adds our e-mail server (uranus.scholarone.com) to their whitelist.

3.7. Manuscript Status
You can access ScholarOne Manuscripts any time to check your 'Author Center', your mails in the 'Audit Trail' as well as the status of your manuscript. The Journal will inform you by e-mail once a decision has been made.

3.8. Submission of Revised Manuscripts
To upload a revised manuscript, locate your manuscript under 'Manuscripts with Decisions' and click on 'Submit a Revision' Please remember to delete any old files uploaded when you upload your revised manuscript.

4. MANUSCRIPT TYPES ACCEPTED

Original Articles: related to dental hygiene. Original articles must describe significant and original observations and provide sufficient detail so that the observations can be critically evaluated and, if necessary, repeated. Original articles should be structured as specified below.

Review Articles: on recent development in areas covered by the International Journal of Dental Hygiene as well as selected topics may be solicited by the Editor-in-Chief. Suggestions are welcomed in the form of a one-page synopsis addressed to the Editor-in-Chief. Review articles must be exhaustive and systematic (see PRISMA www.equator-network.org) and include appropriate reference to the literature. Review articles will go through the usual peer-review process before a final decision regarding publication is made.

Case Reports: will be accepted only if they deal with a clinical problem that has been studied in detail and if the resulting data contain novel information and provide material for future research. Such reports must be instructive. Routine case reports are not acceptable. This material should not exceed 4 printed pages in length including references and no more than 3 tables or figures.

We work together with Wiley’s Open Access journal, Clinical Case Reports, to enable rapid publication of good quality case reports that we are unable to accept for publication in our journal. Authors of case reports rejected by our journal will be offered the option of having their case report, along with any related peer reviews, automatically transferred for consideration by the Clinical Case Reports editorial team. Authors will not need to reformat or rewrite their manuscript at this stage, and publication decisions will be made a short time after the transfer takes place. Clinical Case Reports will consider case reports from every clinical discipline and may include clinical images or clinical videos. Clinical Case Reports is an open access journal, and article publication fees apply. For more information please go to www.clinicalcasesjournal.com.

Short Communications: Short papers not exceeding half a printed page (approximately 350 words) may be accepted for publication if they serve to promote communication between clinicians and research workers. In contrast to original articles, short communications will not be sent out for formal external review (though the editor reserves that right).

Letters to the Editor: Letters, which do not undergo editorial revision except for language correction, are normally accepted as stimulating comment on current issues, especially relating to material recently published in the journal. Letters may contain one table or figure and should not be more than 500 words. The editors reserve the right to edit letters for clarity. A title must accompany the letter.

5. MANUSCRIPT FORMAT AND STRUCTURE

5.1. Format

Language: The language of publication is English. Authors for whom English is a second language must have their manuscript professionally edited by an English speaking person before submission to make sure the English is of high quality. A list of independent suppliers of editing services can be found at http://authorservices.wiley.com/bauthor/english_language.asp. All services are paid for and arranged by the author, and use of one of these services does not guarantee acceptance or preference for publication

Abbreviations, Symbols and Nomenclature: Only abbreviations and symbols that are generally accepted should be used. Unfamiliar ones must be defined when first used.

Font: Begin each manuscript component (title page, abstract, etc.) on separate pages. The pages of the manuscript, beginning with the title page, should be numbered consecutively. All sections of the manuscript must be double-spaced.

5.2. Structure
All manuscripts submitted to International Journal of Dental Hygiene should include title page, abstract, main text, references and tables, figures, figure legends and acknowledgements as appropriate:

Title Page: should contain an informative title, author(s) names and their affiliations. Name, address, telephone and fax numbers and e-mail address of the corresponding author. If the title exceeds 40 characters (letters and spaces) a running title of no more than 40 characters must be supplied. Financial support should be acknowledged as a footnote to the title. Also provide 3-10 key words that will assist indexers in cross-indexing the article. Use terms from the Medical Subject Headings list from Index Medicus whenever possible.

Abstract: should not exceed 250 words and should be arranged in a structured fashion (to include objectives, methods, results and conclusions.) It should state the purpose of the study, basic procedures (study subject/patients and methods), main findings (specific data and statistical significance), and principal conclusions.

Main Text of Original Articles should include introduction, study population and methodology, results and discussions.

Clinical Relevance: This section is aimed at giving clinicians a reading light to put the present research in perspective. It should be no more than 100 words and should not be a repetition of the abstract. It should provide a clear and concise explanation of the rationale for the study, of what was known before and of how the present results advance knowledge of this field. If appropriate, it may also contain suggestions for clinical practice. It should be structured with the following headings: scientific rationale for study, principal findings, and practical implications. Authors should pay particular attention to this text as it will be published in a highlighted box within their manuscript; ideally, reading this section should leave clinicians wishing to learn more about the topic and encourage them to read the full article.

Introduction: Present the background briefly, but do not review the subject extensively. Give only pertinent references. State the specific questions you want to answer.

Study population and methodology: Describe selection of study population including controls. Identify methods, apparatus (manufacturer(s) name and address), and procedures in sufficient detail to allow other workers to reproduce the results. Detailed descriptions of standard procedures are not required; literature references will usually suffice. Identify drugs and chemicals, including generic name, dosage and route(s) of administration. The authors accept full responsibility for the accuracy of the whole content, including findings, citations, quotations and references contained in the manuscript. In all reports of original studies with humans, authors should specifically state the nature of the ethical review and clearance of the study protocol. Informed consent must be obtained from human subjects participating in research studies.

Results: Present results in logical sequence in tables and illustrations. In the text, explain, emphasize or summarize the most important observations.

Discussion: Do not repeat in detail data given in the Results section. Emphasize the new and important aspects of the study. Relate the observations to other relevant studies. On the basis of your findings (and others) discuss possible implications/conclusions.

Acknowledgements: Acknowledge only persons who have made substantive contributions to the study. Authors are responsible for obtaining permission from everyone acknowledged by name because readers may infer their endorsement of the data and conclusions. Authors are expected to disclose any commercial or other relationships that could constitute a conflict of interest.

5.3. References
The Journal follows the Vancouver referencing system. Number references consecutively in the order in which they are first mentioned in the text. Identify references in text, tables and legends by Arabic numerals (in parentheses). All references cited, and only these, must be listed at the end of the paper. References should be according to the style used in Index Medicus and the International List of Periodical Title Word Abbreviations (ISO 833). All authors must be listed. Please read more about the Vancouver reference style at: www.blackwellpublishing.com/authors/reference_text.asp?site=1

We recommend the use of a tool such as Reference Manager for reference management and formatting. Reference Manager reference styles can be searched for here: www.refman.com/support/rmstyles.asp

Examples:

Standard journal articles
1. International Steering Committee. Uniform requirements for manuscripts submitted to biomedical journals. N Engl J Med 1997; 336: 309.
2. Carl DL, Roux G, Matacale R. Exploring dental hygiene and perinatal outcomes. Oral health implications for pregnancy and early childhood. AWHONN Lifelines 2000 Feb-Mar;4(1):22-7.

Books
3. Koch G., Poulsen S. Pediatric Dentistry: a clinical approach. Copenhagen: Munksgaard, 2001.

Chapter in a book
4. Bergenholtz G, Hasselgren G. Endodontics and Periodontics. In: Lindhe J, Karring T, Lang NP, editors. Clinical Periodontology and Implant Dentistry. Copenhagen: Munksgaard, 1997: 296-326.

Proceedings
5. Schou, L. Behavioral aspects of dental plaque control measures: An oral health promotion perspective. In: Lang, NP, Attstrøm, R, Løe, H, editors. Proceedings of the European Workshop on Mechanical Plaque Control, Quintessence, 1998: 287-99.

5.4. Tables, Figures and Figure Legends

Tables: should be numbered consecutively with Arabic numerals. Type each table on a separate sheet, and provide clear descriptive titles.

Figures: should preferably fill a single-column width (81 mm) after reduction, although 2/3-page width (112 mm) or full-page width (168 mm) will be accepted if necessary. Magnifications should be indicated in the legends rather than inserting scales on prints. Line drawings should be professionally drafted and photographed; halftones should exhibit high contrast. For further details on supplying artwork, go to the resources section of the author services website. Unless a special arrangement is made in advance, submitted materials will not be returned to authors. The Editors and Publisher reserve the right to reject illustrations or figures based upon poor quality of submitted materials.

Preparation of Electronic Figures for Publication: Although low quality images are adequate for review purposes, print publication requires high quality images to prevent the final product being blurred or fuzzy. Submit EPS (lineart) or TIFF (halftone/photographs) files only. MS PowerPoint and Word Graphics are unsuitable for printed pictures. Do not use pixel-oriented programmes. Scans (TIFF only) should have a resolution of 300 dpi (halftone) or 600 to 1200 dpi (line drawings) in relation to the reproduction size (see below). EPS files should be saved with fonts embedded (and with a TIFF preview if possible).

For scanned images, the scanning resolution (at final image size) should be as follows to ensure good reproduction: lineart:  >600 dpi; half-tones (including gel photographs): >300 dpi; figures containing both halftone and line images: >600 dpi.

Further information can be obtained at Wiley Blackwell’s guidelines for figures: http://authorservices.wiley.com/bauthor/illustration.asp

Check your electronic artwork before submitting it: http://authorservices.wiley.com/bauthor/eachecklist.asp

Permissions: If all or parts of previously published illustrations are used, permission must be obtained from the copyright holder concerned. It is the author's responsibility to obtain these in writing and provide copies to the Publishers.

Figure Legends: should be typed double-spaced in consecutive order on a separate page. They should be brief and specific. If micrographs are used, information about staining methods and magnification should be given.

6. CHECKLIST FOR AUTHORS

- Name and e-mail address of 2 suggested reviewers
- Title page includes: Title, author(s) and affiliation(s), address, telephone and fax numbers of the corresponding author and keywords
- Article double-spaced
- Structured abstract
- Introduction
- Study population and methods
- Results
- Discussion

Conflict of Interest and Sources for Funding
- Acknowledgements

Clinical Relevance
- References
- Tables
- Figure legends
- Figures
- Permission to reproduce any previously published material and patient permission to publish photographs
- Authors must make sure that their article is written in idiomatic English and that typing errors have been carefully eliminated.

7. AFTER ACCEPTANCE

Upon acceptance of a paper for publication, the manuscript will be forwarded to the Production Editor who is responsible for the production of the journal.

7.1 Proof Corrections
The corresponding author will receive an email alert containing a link to a website.  A working email address must therefore be provided for the corresponding author.  The proof can be downloaded as a PDF (portable document format) file from this site.
Acrobat Reader will be required in order to read this file. This software can be downloaded (free of charge) from the following Web site: www.adobe.com/products/acrobat/readstep2.html. This will enable the file to be opened, read on screen, and printed out in order for any corrections to be added. Further instructions will be sent with the proof. Hard copy proofs will be posted if no e-mail address is available; in your absence, please arrange for a colleague to access your e-mail to retrieve the proofs. Proofs must be returned to the Production Editor within three days of receipt.
As changes to proofs are costly, we ask that you only correct typesetting errors. Excessive changes made by the author in the proofs, excluding typesetting errors, will be charged separately. Other than in exceptional circumstances, all illustrations are retained by the publisher. Please note that the author is responsible for all statements made in his work, including changes made by the copy editor.

7.2 Online Production Tracking
Online production tracking is available for your article through Blackwell's Author Services. Author Services enables authors to track their article - once it has been accepted - through the production process to publication online and in print. Authors can check the status of their articles online and choose to receive automated e-mails at key stages of production. The author will receive an e-mail with a unique link that enables them to register and have their article automatically added to the system. Please ensure that a complete e-mail address is provided when submitting the manuscript. Visit http://authorservices.wiley.com/bauthor/ for more details on online production tracking and for a wealth of resources including FAQs and tips on article preparation, submission and more.

7.3 Author Material Archive Policy
Please note that unless specifically requested, Wiley Blackwell will dispose of all hardcopy or electronic material submitted two months after publication. If you require the return of any material submitted, please inform the editorial office or production editor as soon as possible if you have not yet done so.

7.4 Offprints
A PDF offprint of the online published article will be provided free of charge to the corresponding author, and may be distributed subject to the Publisher's terms and conditions. Additional paper offprints may be ordered online. Please click on the following link, fill in the necessary details and ensure that you type information in all of the required fields: Offprint.Cosprinters. If you have queries about offprints please email offprint@cosprinters.com

7.5 Author Services
For more substantial information on the services provided for authors, please see Wiley Blackwell Author Services

 

 

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