© College of Surgeons of Hong Kong
Edited By: Paul B.S. Lai
Online ISSN: 1744-1633
Thank you for your interest in Surgical Practice. Please consult the following instructions for help in preparing your manuscript, and feel free to consult us with any questions. To ensure fast peer review and publication, manuscripts that do not adhere to the following instructions will be returned to the corresponding author for technical revision before undergoing peer review. We look forward to your submission.
AIMS AND SCOPE
Surgical Practice is the official English language journal of the College of Surgeons of Hong Kong, the Hong Kong Neurosurgical Society, the Hong Kong Society for Coloproctology, the Hong Kong Society of Minimal Access Surgery and the Hong Kong Society of Endourology. It publishes original contributions on all aspects of surgery and surgery related disciplines. The Editors welcome submissions in the form of original articles, reviews, leading articles, discussion papers, history, education, short notes on surgical techniques, case reports and letters to the Editor.
EDITORIAL REVIEW AND ACCEPTANCE
The acceptance criteria for all papers are the quality and originality of the research and its significance to our readership. Except where otherwise stated, manuscripts are double-blind peer reviewed by two anonymous reviewers and the editor. Final acceptance or rejection rests with the editorial board, which reserves the right to refuse any material for publication.
Manuscripts should be written in a clear, concise and direct style. Where contributions are judged as acceptable for publication on the basis of content, the editor and the publisher reserve the right to modify typescripts to eliminate ambiguity and repetition and improve communication between author and reader. If extensive alterations are required, the manuscript will be returned to the author for revision.
Plagiarism Detection. Surgical Practice employs a plagiarism detection system. By submitting your manuscript to this journal you accept that your manuscript may be screened for plagiarism against previously published works.
Committee on Publication Ethics. Surgical Practice is a member of, and subscribes to the principles of the Committee on Publication Ethics (COPE).
PREPARING YOUR MANUSCRIPT
English Language Editing Service
Authors for whom English is a second language may choose to have their manuscript professionally edited before submission to improve the English. Visit: http://wileyeditingservices.com/en to learn about the options. All services are paid for and arranged by the author. Please note using the Wiley English Language Editing Service does not guarantee that your paper will be accepted by this journal, and all services are paid for and arranged by the author.
Optimizing Your Article for Search Engines
Many students and researchers looking for information online will use search engines such as Google, Yahoo or similar. By optimizing your article for search engines, you will increase the chance of someone finding it. This in turn will make it more likely to be viewed and/or cited in another work. We have compiled these guidelines to enable you to maximize the web-friendliness of the most public part of your article.
Authorship and Acknowledgements
Surgical Practice adheres to the definition of authorship set up by The International Committee of Medical Journal Editors (ICMJE). According to the ICMJE, authorship criteria should be based on: 1) substantial contributions to conception and design of, or acquisition of data or analysis and interpretation of data; 2) drafting the article or revising it critically for important intellectual content; and 3) final approval of the version to be published. Authors should meet conditions 1, 2, and 3. Contributors who do not qualify as authors should be mentioned under ‘Acknowledgements’.
Declaration of Helsinki/Declaration of Istanbul
Manuscripts must contain a statement to the effect that all human studies have been reviewed by the appropriate ethics committee and have therefore been performed in accordance with the ethical standards laid down in an appropriate version of the Declaration of Helsinki/Declaration of Istanbul. It should also state clearly in the text that all persons gave their informed consent prior to their inclusion in the study. Details that might disclose the identity of the subjects under the study should be omitted. Photographs need to be cropped sufficiently to prevent human subjects being recognized (or an eye bar should be used).
Clinical Trial Registration
Surgical Practice requires that the clinical trials submitted for its consideration are registered in a publicly accessible database. Authors should include the name of the trial register and their clinical trial registration number in the ‘Acknowledgements’ section of their manuscript. For this purpose, a clinical trial is defined as any research project that prospectively assigns human subjects to intervention or comparison groups to study the cause-and-effect relationship between the intervention and a health outcome. The registration number of the clinical trial should be quoted at the end of the abstract.
Randomized Controlled Trials
Reporting of randomized controlled trials should follow the guidelines of ‘The CONSORT Statement’: http://www.consort-statement.org. A suitable CONSORT flow diagram illustrating the progress of patients through the trial should be included as a figure in the manuscript. The primary end point and power calculation must be clearly stated.
Declaration of Interest
All authors must disclose any financial and personal relationships with other people or organizations that could inappropriately influence (bias) their work. It is the sole responsibility of authors to disclose any affiliation with any organization with a financial interest, direct or indirect, in the subject matter or materials discussed in the manuscript (such as consultancies, employment, paid expert testimony, honoraria, speakers bureaus, retainers, stock options or ownership, patents or patent applications or travel grants) that may affect the conduct or reporting of the work submitted. All sources of funding for research are to be explicitly stated. If uncertain as what might be considered a potential conflict of interest, authors should err on the side of full disclosure. If there are no declarations, authors should explicitly state that there are none. This must be stated at the point of submission within the manuscript, after the main text, under the subheading "Declaration of Interest." Manuscript submission cannot be completed unless a declaration of interest statement (either stating the disclosures or reporting that there are none) is included. This will be made available to reviewers and will appear in the published article. If any potential conflicts of interest are found to have been withheld following publication, the journal will proceed according to COPE guidance.
The intent of this policy is not to prevent authors with any particular relationship or interest from publishing their work, but rather to adopt transparency such that reviewers, editors, the publisher, and most importantly, readers can make objective judgments concerning the work product.
MANUSCRIPT FORMAT AND STYLE
• All contributions should be written in English.
• Spelling should follow the Concise Oxford Dictionary.
• Manuscripts should follow the style of the Vancouver agreement detailed in the 'Uniform Requirements for Manuscripts Submitted to Biomedical Journals' as presented at http://www.ICMJE.org/.
• Units. All measurements should be given in SI or SI-derived units. Statistics and measurements should always be given in figures (e.g. 10mm), except where the number begins a sentence. When a number does not refer to a unit of measurement it should be spelt out, except where the number is greater than nine.
• Abbreviations. Standard abbreviations may be used and should be defined in the Abstract and on first mention in the text. In general, a term should not be abbreviated unless it is used repeatedly and the abbreviation is helpful to the reader. Avoid abbreviations in the title. Abbreviations such as e.g. and etc. should only be used in parentheses.
• Drug names. In general, generic names should be used. Brand names may be inserted in parenthesis.
Manuscript Types, Structure and Parts
The Editors welcome submissions in the form of original articles, reviews, leading articles, discussion papers, history, education, short notes on surgical techniques, case reports, and letters to the Editor.
English abstracts for case reports should be fewer than 200 words. A maximum of five references and one figure or table is permitted. The main text should not exceed 1200 words without any figures or tables, or 800 words with a figure or table.
Text description should be in English, concisely structured with no more than 600 words and five references. An abstract and keywords are not required for this manuscript type. The author is required to provide a three minute video on DVD in AVI format, together with a short text description. Videos about surgical technique and interesting visual image findings are acceptable. The size of the video should not exceed 5 MB. The DVD should contain the relevant file(s) only. It is essential that the first author’s surname and the manuscript title are specified on the DVD.
The manuscript should be arranged as follows, with each section beginning on a separate page.
Title page: The title page should include the following, in this order:
(1) Title: The title should be concise and informative not exceeding 80 characters and spaces. The main title should, where possible, contain the major key words used in the body of the paper.
(2) Running title: A short running title. No longer than 40 characters and spaces, should be provided.
(3) Both given and family name of each author (Chinese names if applicable), in full, position and highest academic degree(s).
(4) Name of Department(s) and institution(s) to which the work should be attributed, including complete postal address(es) and positions held by authors(s). The number of authors should not exceed eight. The editors will grant the publication of manuscripts with more than eight authors only under exceptional circumstances.
(5) Corresponding author: The full postal address, telephone and facsimile numbers, and email address of the author who will check the proofs and receive correspondence should be included, as well as the present address of any author if different from where the work was carried out.
(6) Declaration of Interest: Information about what to include in the Declaration of Interest appears in the ‘Ethical Considerations’ section above.
Abstract. All manuscripts require an abstract. For original articles this should be a concise structured abstract of no more than 200 words. It should be factual, not descriptive, and structured as below. New and important information should be emphasized:
• Objective: Why did you start the study?
• Methodology: The design of the study, its setting, description of subjects, interventions, and outcome measures.
• Results: A summary of the findings with relevant statistical indices.
• Conclusions: A description of the meaning of the findings, which should be directly supported by the data, with equal emphasis on positive and negative findings.
Key Words. Five key words, for the purpose of indexing, should be supplied below the abstract, in alphabetical order, and should be taken from those recommended by the U.S. National Library of Medicine’s Subject Headings (MeSH) browser list at http://www.nlm.nih.gov/mesh/meshhome.html. If suitable MeSH terms are not yet available for recently introduced terms, present terms may be used.
Main text. This should be divided into the following sections: Introduction, Methods, Results, Discussion.
Tables. Tables should be included on a separate page, numbered with Arabic numerals and accompanied by short titles at the top. Each table must be referred to in the text in consecutive order. Data presented should, in general, not be duplicated in the text or figures. Explanatory matter should be placed in footnotes below the tabular matter and not included in the title. All non-standard abbreviations should also be explained in the footnotes. Footnotes should be indicated by *, +, +, §. Statistical measures such as sd (standard deviation) or sem (standard error of the mean) should be identified in headings. Vertical and horizontal rules between entries should be omitted. If a table or an illustration has been reproduced from a published work, the source must be given in full, with permission having been granted by the author and by the publisher.
All illustrations (line drawings and photographs) are classified as figures. Figures should be cited in consecutive order in the text. Each figure should be supplied as a separate file, with the figure number incorporated in the file name.
Line drawings and graphs should be professionally drawn.
Photomicrographs should have internal scale markers. If photographs of patients are used, either the subjects should not be identifiable or their pictures must be accompanied by written permission for their use.
The whole cost of reproducing colour figures will be charged to authors.
Preparation of Electronic Figures for Publication
Although low quality images are adequate for review purposes, print publication requires high quality images to prevent the final product being blurred or fuzzy. Submit EPS (line art) or TIFF (halftone/photographs) files only. MS PowerPoint and Word Graphics are unsuitable for printed pictures. Do not use pixel-oriented programmes. Scans (TIFF only) should have a resolution of 300 dpi (halftone) or 600 to 1200 dpi (line drawings) in relation to the reproduction size (see below). EPS files should be saved with fonts embedded (and with a TIFF preview if possible).
For scanned images, the scanning resolution (at final image size) should be as follows to ensure good reproduction: line art: >600 dpi; half-tones (including gel photographs): >300 dpi; figures containing both halftone and line images: >600 dpi.
Further information can be obtained at Wiley’s guidelines for figures: http://authorservices.wiley.com/bauthor/illustration.asp
Check your electronic artwork before submitting it: http://authorservices.wiley.com/bauthor/eachecklist.asp
Figure legends. Legends should be concise but comprehensive – the figure and its legend must be understandable without reference to the text. Include definitions of any symbols used and define/explain all abbreviations and units of measurement in the legend (not in the figure).
Acknowledgments. Acknowledgements should be made only to persons who have made genuine contributions and who endorse the data and conclusions. Personal thanks and thanks to anonymous reviewers are not appropriate.
A list of references should be provided in double spacing after the text. References follow the Vancouver style, i.e. numbered sequentially as they occur in the text and ordered numerically in the reference list.
If cited in tables or figure legends, number according to the first identification of the table or figure in the text.
In the reference list, cite the names of all authors when there are six or fewer; when seven or more, list the first three followed by et al. Do not use ibid. or op cit. Reference to unpublished data and personal communications should not appear in the list, but should be cited in the text only (e.g. Smith A, 2000, unpublished data). All citations mentioned in the text, tables or figures must be listed in the reference list. Names of journals should be abbreviated in the style used in Index Medicus. If a journal is not listed in Index Medicus, then its name should be written out in full. Authors are responsible for the accuracy of the references.
Marasco S, Woods S. The risk of eye splash injuries in surgery. Aust. NZ J.Surg. 1998; 68: 785-787.
Yates DW, Moulton C, Redmund A. Lecture Notes on Emergency Medicine, 2nd edn. Oxford: Blackwell Science, 1997.
Chapter in a book
Deane SA. Principles of trauma management. In: Clunie, GJA, Tjandra, JJ, Francis, DMA, eds. Textbook of Surgery. Melbourne: Blackwell Science, 1997; 436-447.
American Urological Association. Male Infertility Best Policy Committee. Report on varicocele and infertility. Linthicum, MD: AmericanUrological Association. [Cited 1 Jun 2012.] Available from URL: http://www.auanet.org.
Supporting information is not essential to the article but provides greater depth and background and may include tables, figures, videos, datasets, etc. This material can be submitted with your manuscript, and will appear online, without editing or typesetting. Guidelines on how to prepare this material and which formats and files sizes are acceptable can be found at: http://authorservices.wiley.com/bauthor/suppmat.asp.
Colour Work Agreement
It is the policy of Surgical Practice for authors to pay the full cost for the reproduction of their colour artwork. Therefore, please note that if there is colour artwork in your manuscript when it is accepted for publication, Wiley requires you to complete and return a Colour Work Agreement Form before your paper can be published. Any article received by Wiley with colour work will not be published until the form has been returned. Please return all original hard-copy forms to: The Production Editor at firstname.lastname@example.org.
Manuscripts must be submitted electronically via the e-Editorial Office at: http://www.surgicalpractice.org
PUBLICATION PROCESS AFTER ACCEPTANCE
Accepted papers will be passed to Wiley’s production team for publication. The author identified as the formal corresponding author for the paper will receive an email prompting them to login into Wiley’s Author Services, where via the Wiley Author Licensing Service (WALS) they will be asked to complete an electronic license agreement on behalf of all authors on the paper. More details on the copyright and licencing options for the journal appear below.
Wiley’s Author Services: Tracking your paper’s progress
Author Services also enables authors to track their article through the production process to publication online and in print. Authors can check the status of their articles online and choose to receive automated e-mails at key stages of production. The corresponding author will receive a unique link that enables them to register and have their article automatically added to the system. Visit http://www.authorservices.wiley.com/bauthor/eachecklist.asp for more details on online production tracking and for a wealth of resources including FAQs and tips on article preparation, submission and more.
The journal offers Wiley’s Accepted Articles service for all manuscripts. This service ensures that accepted ‘in press’ manuscripts are published online very soon after acceptance, prior to copy-editing or typesetting. Accepted Articles are published online a few days after final acceptance, appear in PDF format only, are given a Digital Object Identifier (DOI), which allows them to be cited and tracked, and are indexed by PubMed. After print publication, the DOI remains valid and can continue to be used to cite and access the article. The Accepted Articles service has been designed to ensure the earliest possible circulation of research papers after acceptance. Given that copyright licensing is a condition of publication, a completed copyright form is required before a manuscript can be processed as an Accepted Article. Accepted articles will be indexed by PubMed; therefore the submitting author must carefully check the names and affiliations of all authors provided in the cover page of the manuscript, as it will not be possible to alter these once a paper is made available online in Accepted Article format. Subsequently the final copyedited and proofed articles will appear in an issue on Wiley Online Library; the link to the article in PubMed will automatically be updated.
The corresponding author will receive an e-mail alert containing a link to a website. A working e-mail address must therefore be provided for the corresponding author. The proof can be downloaded as a PDF (portable document format) file from this site.
Acrobat Reader will be required in order to read this file. This software can be downloaded (free of charge) from the Adobe website. This will enable the file to be opened, read on screen, and any corrections to be added in. Further instructions will be sent with the proof.
The purpose of the PDF proof is a final check of the layout, and of tables and figures. It is essential that these files are checked carefully, as the cost of changes made at a later stage may be charged to the author. Alterations other than the essential correction of errors are unacceptable at PDF proof stage. The proof should be checked, and approval to publish the article should be emailed to Medcom by the date indicated; otherwise, it may be signed off on by the Editor or held over to the next issue.
Fifty free offprints will be supplied to the corresponding author upon completion of the Offprint Order Form. A minimum of 50 additional offprints will be provided upon request, at the author’s expense. An Offprint Order Form will be available for download with the PDF proof. Additional offprints will be provided only if a completed Offprint Order Form is returned to the Publisher by the specified date.Author Marketing Toolkit
The Wiley Author Marketing Toolkit provide authors with support on how to use social media, publicity, conferences, multimedia, email and the web to promote their article.
COPYRIGHT, LICENSING AND ONLINE OPEN
Accepted papers will be passed to Wiley’s production team for publication. The author identified as the formal corresponding author for the paper will receive an email prompting them to login into Wiley’s Author Services, where via the Wiley Author Licensing Service (WALS) they will be asked to complete an electronic license agreement on behalf of all authors on the paper.
Authors may choose to publish under the terms of the journal’s standard copyright transfer agreement (CTA), or under open access terms made available via Wiley OnlineOpen.
Standard Copyright Transfer Agreement: FAQs about the terms and conditions of the standard CTA in place for the journal, including standard terms regarding archiving of the accepted version of the paper, are available at: Copyright Terms and Conditions FAQs.
Note that in signing the journal’s licence agreement authors agree that consent to reproduce figures from another source has been obtained.
OnlineOpen – Wiley’s Open Access Option: OnlineOpen is available to authors of articles who wish to make their article freely available to all on Wiley Online Library under a Creative Commons license. With OnlineOpen, the author, the author's funding agency, or the author's institution pays a fee to ensure that the article is made open access. Authors of OnlineOpen articles are permitted to post the final, published PDF of their article on their personal website, and in an institutional repository or other free public server immediately after publication. All OnlineOpen articles are treated in the same way as any other article. They go through the journal's standard peer-review process and will be accepted or rejected based on their own merit.
OnlineOpen licenses. Authors choosing OnlineOpen retain copyright in their article and have a choice of publishing under the following Creative Commons License terms: Creative Commons Attribution License (CC BY); Creative Commons Attribution Non-Commercial License (CC BY NC); Creative Commons Attribution Non-Commercial-NoDerivs License (CC BY NC ND). To preview the terms and conditions of these open access agreements please visit the Copyright Terms and Conditions FAQs.
Funder Open Access and Self-Archiving Compliance: Please click here for more information on Wiley’s compliance with specific Funder Open Access and Self Archiving Policies, and click here for more detailed information specifically about Self-Archiving definitions and policies.
Author Guidelines updated 27 May 2015