Water and Environment Journal

Cover image for Vol. 31 Issue 4

Edited By: Ewan McAdam

Impact Factor: 1.063

ISI Journal Citation Reports © Ranking: 2016: 15/20 (Limnology); 66/88 (Water Resources); 181/229 (Environmental Sciences)

Online ISSN: 1747-6593

Author Guidelines

These guidance notes are intended to guide authors in details of presentation. Papers submitted to the Journal should follow the format set out in these notes.

Water and Environment Journal is a leading publication in its field, dealing with worldwide aspects of the water cycle and a broad range of environmental matters, including the management of solid and hazardous wastes, control of air pollution and environmental conservation.

The Institution publishes papers presented by members and non-members at meetings of its local branches, papers from national and international conferences and symposia, and papers which are submitted for Journal publication alone.

CIWEM members and other Journal subscribers will be interested to hear about the cutting-edge research being undertaken by academics and professionals in their field. Operational, Scientific, Technical and Research papers are welcomed, and both short and full-length papers are encouraged.

Papers to be published in the Journal must be original, and are expected to be of a high standard – not only in respect of their subject matter and its treatment, but also in the quality of the writing. Particular attention should be paid to clarity and conciseness of expression. Authors are encouraged to draw out generic messages from their work in relation to water and environmental management. This is particularly important for case study papers.

Papers must include a section within the Discussion detailing the practical relevance and potential applications of the work described, thereby demonstrating its value to readers working in environmental science and engineering and related practice.

All papers are expected to have a literature review setting the work in its research and practical context, as appropriate. We will sometimes publish papers consisting entirely of review material, provided they provide a critical overview and demonstrate original thought.

Those submitting papers derived from MSc and PhD theses should ensure they produce a concise summary of their work within the prescribed word limits.

The ORCID iD is a unique and persistent identifier that distinguishes you from every other researcher – by connecting you with your research contributions and affiliations. Free to use and register for, an ORCID iD increases the discoverability of your research outputs, and helps alleviate mistaken identity. You have full control of your ORCID record, and can control what information is connected and how it is shared.
As part of our commitment to supporting authors at every step of the publishing process, the Water and Environment Journal requires the submitting author (only) to provide an ORCID iD when submitting their manuscript. This takes around 2 minutes to complete. Find more information.

Papers submitted to Water and Environment Journal should encompass the principles of sustainable development as defined in the Bruntland Report (World Commission on Environment and Development, Our Common Future, 1987).

Papers which promote clearly unsustainable practices will not be accepted for publication. Authors should conduct and report research in an ethical manner and are required to sign a declaration that their work conforms to the legal requirements of the country in which it was carried out including those relating to the environment.

Expert referees assess each paper and a decision as to publication is made by the Editor-in-Chief on the basis of the referees’ reports. The editor’s decision is final. Where authors are invited to resubmit their paper for consideration in the journal, feedback is given to authors to help them with the revising of their papers. Where papers are not accepted for publication, it is not CIWEM’s policy to enter into correspondence with authors regarding the reasons for the rejection.

The Editor-in-Chief reserves the right to amend a manuscript if it does not comply with the Institution's requirements and not to publish any parts which he considers superfluous or to which he takes exception. Authors are sent a final proof of their paper for checking prior to printing.

The Journal is part of Wiley’s Early View service. This allows papers that are in their final form to be published online on the Wiley Online Library website ahead of their appearance in a print issue. These papers have been fully peer reviewed and proofs have been corrected by the author. Accepted papers are typically published in the printed Journal within 12 months of submission.

Papers should be submitted using Water and Environment Journal’s manuscript submission website http://mc.manuscriptcentral.com/wej. There is a help function on the website to guide you through the process. Files can be uploaded in Word (.doc or .docx) or RTF (.rtf) format.

Attached to these author guidelines are three example papers for perusal by potential authors, providing an opportunity to gain an idea of the standard and style of papers typically submitted, and accepted, by the Journal. PDF versions of these papers can be accessed by clicking the links below. The papers comprise of the award winning paper, as selected by the Journal’s editorial board, from 2009 published papers, and the two papers that were regarded as highly commendable:

Award winning paper for 2014
Francisco Jesús Peñas, José Antonio Juanes, Mario Álvarez-Cabria, Cesar Álvarez, Andrés García, Araceli Puente & Jose Barquín. (2014) Integration of hydrological and habitat simulation methods to define minimum environmental flows at the basin scale. Water and Environment Journal 28, 252-260. DOI: 10.1111/wej.12030 (PDF)

Highly commended papers in 2014
Kristan Cockerill. (2014) The water supply is fine: decision-maker perceptions of water quantity and supply-side managementWater and Environment Journal 28, 242-251. DOI: 10.1111/wej.1202 (PDF)

Henric Svensson, Marcia Marques, Fabio Kaczala & William Hogland. (2014) Leaching patterns from wood of different tree species and environmental implications related to wood storage areas. Water and Environment Journal 28, 277-284. DOI: 10.1111/wej.12034 (PDF)

Please note that if your submission exceeds 5MB it may slow down the review process. If this is the case please consider using lower resolution images and/or black and white charts and graphs. If the paper is accepted higher quality images will be required by the publishers. For further information please contact the Journal Administrator, Scott Edwards: scott@ciwem.org

Authors for whom English is a second language may choose to have their manuscript professionally edited before submission to improve the English. A list of independent suppliers of editing services can be found at http://wileyeditingservices.com/en/. All services are paid for and arranged by the author, and use of one of these services does not guarantee acceptance or preference for publication.

Manuscript length
Manuscript length should not exceed 7500 word equivalents’ – including full manuscript, references, figure and table titles (small figure/table equivalent to 250 words, large figure/table equivalent to 500 words).

Papers should be arranged in single column text, not as two columns. If a paper is accepted for publication, the Copy Editor will format the paper to the industry standard format.

The layout of the main body of the paper will depend upon the subject but, in general, a paper should follow the following format:

Title page; Abstract; Key words; Introduction (this should not repeat what has been said in the abstract); Main exposition, subdivided as appropriate for the subject; Discussion, if required, e.g. of experimental results; Conclusions, which should be numbered (they should not include tables, figures, or references); Acknowledgements; References; Word count; Appendices, if necessary; figure legends; tables.

Title page
The title of the paper should be as short as possible and consistent with a clear indication of the subject matter. The name(s) and appointment(s) of the author(s) should be given, and where applicable, the grade of CIWEM membership (e.g. MCIWEM; FCIWEM). If you are a member of a professional body please ensure that you include your post nominals after your name, for example if you are a Chartered Member of CIWEM or a Fellow of CIWEM this would be MCIWEM, C.WEM or FCIWEM, C.WEM respectively.

If the paper has been presented, the date and venue of the presentation should be given. In the case of multi-author papers one author should agree to act as the corresponding author to whom queries and proofs will be sent. An e-mail address and other contact details for the corresponding author should be provided.

An abstract of not more than 150 words and not less than 100 words should be included at the beginning of the paper. It should briefly indicate the subject and scope of the paper, calling attention to points of special interest, e.g. method of investigation and important results.

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Read our SEO Guidelines for Authors document containing top tips to make your article discoverable online.

Key words
Up to 8 key words should be listed in alphabetical order for use in retrieval systems.

Not more than three levels of headings should be used. Main headings should be typed (in bold letters) centrally on the page, and secondary headings (in bold letters) at the left of the page. Third level headings should be typed in italics at the left of the page. Numbering of paragraphs and sections of a paper should be avoided.

The Système International (SI) should be used for all units of measurement as far as possible. The oblique stroke (e.g. m3/d) should be used instead of the negative index (m3d-1). Temperature should be expressed in °C.

Diagrams should be drawn without boundary boxes and should be as simple as possible, but should contain enough information to be understood without reference to the text. Any map should include a compass point. Photographs can help to enhance the overall appearance of a paper. Captions should be concise and be listed on a separate page at the end of the paper.

When a paper is initially submitted all figures should be embedded into the main text file for review purposes. Please note that after acceptance separate high resolution print quality figures will be needed as described below.

Artwork requirements for accepted papers
Our preferred electronic file type is vector-format encapsulated post script (EPS) because these images are scaleable and therefore do not lose quality in the online PDF. All line drawings or photographs with added labelling should be supplied in EPS format. The best results are obtained with software applications that can output EPS format (Systat SigmaPlot; Adobe Illustrator; CorelDraw; Deneba Canvas; Macromedia Freehand) rather than ‘save as’ EPS format.

Half tones without any labelling can be supplied in TIFF format at 300 dots per inch minimum. If line drawings cannot be supplied as EPS files then they must be in TIFF format with a minimum resolution of 800 dpi. These resolutions also apply to any images embedded into an EPS file.

Please click here for our artwork guidelines which provide further information on these formats. Please also see the illustration submission section in the ‘author resources’ section of the Author Services site. This page has some useful documents that explain why we use EPS and TIFF formats rather than JPEG or other formats.

Please carefully consider the choice of tones in black and white figures and ensure the grey scale is used effectively for better definition.

Colour figures
Colour figures can be reproduced in black and white (with possible loss of contrast). Colour figures only published in the online version of the article are free of charge. Manuscripts including colour figures require submission of the Colour Work Agreement Form. To avoid any confusion a Colour Work Agreement Form indicates how the colour figures should be processed online and in print is requested. Should you wish for the figures to be printed in colour, please post or courier all pages of your completed form to Csutomer Services (OPI). Note that electronic or faxed copies cannot be accepted. In compliance to the with UK Payment Card Industry Data Security Standard (PCI DSS) legal requirements, scanned/faxed copies are no longer allowed. The address for mail is as follows: Customer Services (OPI), John Wiley & Sons Ltd, European Distribution Centre, New Era Estate, Oldlands Way, Bognor Regis, West Sussex, PO22 9NQ

For queries, please contact the production editor of the journal (wej@wiley.com).

Tables should be as few and as simple as possible. Graphs are often preferable to tables, and the same data should not be presented in both forms. Please place tables on separate pages at the end of the file after the figure legends. Captions should appear above tables.

These should be to the authority by whose permission the paper is published, any sources of grants or funds to support the work, colleagues or others who have made significant contributions to the work, and any copyright holders who have given permission for their work to be quoted. Recurrent references to proprietary names should not be given in the main body of the text; recognition should instead be made in the Acknowledgements section.

References should be cited using the Harvard Referencing System.

Citations in the text take the form of author names and dates (e.g. Smith 1990). Sort references chronologically and then alphabetically within dates (e.g. Smith 1990; Brown 2001; Walton 2001). For references with three or more authors, use the first author’s name and ‘et al’ in the text.

References in the list are sorted alphabetically by author name. If two or more references have the same first author and date, use ‘a’, ‘b’ etc. after the date to distinguish them (e.g. Smith et al. 1990a,b). References for website addresses should only be used where the hardcopy reference is unavailable. Authors should ensure that website references are in full, sustainable, refer directly to the reference and are live.

Manuscripts that have not been formally accepted for publication (e.g. ‘in preparation’) should not be included in the reference list but should be cited in the text as unpublished data. Please give the names and initials of all collaborators in such cases. Personal communications/observations may also be cited in the text.

• Journal:
Johnston, A. and Smith, A. (2001) Environmental Performance Indicators: The Water Industry of England and Wales. J. Ch. Instn. Wat. & Envir. Mangt., 15 (1), 40–45.

• Book:
Nottage, A.S. and Robertson, P.A. (2005) The saltmarsh creation handbook: a project manager’s guide to the creation of saltmarsh and intertidal mudflat. The RSPB, Sandy and CIWEM, London.

• Symposium:
Morris, G. and Firth, C. (2004) Yorkshire’s Rivers: From sewage to salmon. The improvement and future of the Industrial rivers Don, Aire and Calder. In Horan, N.J (ed). Proceedings of the 2nd CIWEM Nat. Conf., pp. 1–9. Aqua Enviro, Wakefield.

• Directive:
Council of European Communities. (1976) Directive on pollution caused by certain dangerous substances discharged in the aquatic environment of the Community (76/464/EEC) Official Journal L129.

• Website:
Le Quesne, T. and Green, C. (2005) Can we afford not to? The costs and benefits of a partnership approach to the Water Framework Directive [online]. Available at http://www.wwf.org.uk/filelibrary/pdf/canweaffordnotto.pdf [accessed 10 September 2005].

Written discussion in response to papers published in Water and Environment Journal is welcome. The authors of the original article will be invited to write a response and the comment and response articles will proceed through the review process together. Individual items of discussion should not exceed 500 words in length and may be submitted through http://mc.manuscriptcentral.com/wej.

Supporting Information
Supporting Information Supporting Information can be a useful way for an author to include important but ancillary information with the online version of an article. Examples of Supporting Information include additional tables, data sets, figures, movie files, audio clips, 3D structures, and other related nonessential multimedia files.

Supporting Information should be cited within the article text, and a descriptive legend should be included. It is published as supplied by the author, and a proof is not made available prior to publication; for these reasons, authors should provide any Supporting Information in the desired final format.

For further information on recommended file types and requirements for submission, please visit: http://authorservices.wiley.com/bauthor/suppinfo.asp

Permission grants
If the manuscript contains extracts, including illustrations, from other copyright works (including material from on-line or intranet sources) it is the author's responsibility to obtain written permission from the owners of the publishing rights to reproduce such extracts using the Wiley Permission Request Form. Adequate acknowledgement must be made in the paper. All requests by third parties to re-use a published article in whole or part will be handled by Wiley.

Authors will be required to assign copyright to CIWEM. If your paper is accepted, the author identified as the formal corresponding author for the paper will receive an email prompting them to login into Author Services; where via the Wiley Author Licensing Service (WALS) they will be able to complete the license agreement on behalf of all authors on the paper.

For authors signing the copyright transfer agreement
If the OnlineOpen option is not selected the corresponding author will be presented with the copyright transfer agreement (CTA) to sign. The terms and conditions of the CTA can be previewed in the samples associated with the Copyright FAQs below:
CTA Terms and Conditions http://authorservices.wiley.com/bauthor/faqs_copyright.asp

For authors choosing OnlineOpen
OnlineOpen is available to authors of articles who wish to make their article open access. With OnlineOpen the author, their funding agency, or institution pays a fee to ensure that the article is made available to non-subscribers upon publication via Wiley Online Library, as well as deposited in PubMed Central and PMC mirror sites. In addition to publication online via Wiley Online Library, authors of OnlineOpen articles are permitted to post the final, published PDF of their article on a website, institutional repository, or other free public server, immediately on publication.

If you want your article to be open access please choose the appropriate licence agreement when you log in to Wiley’s Author Services system. Click on ‘Make my article OnlineOpen’ and choose the appropriate license by clicking on ‘Sign license agreement now’ when you log in to Wiley’s Author Services system.

For the full list of terms and conditions, see http://olabout.wiley.com/WileyCDA/Section/id-406241.html.

If the OnlineOpen option is selected the corresponding author will have a choice of the following Creative Commons License Open Access Agreements (OAA):

Creative Commons Attribution License OAA
Creative Commons Attribution Non-Commercial License OAA
Creative Commons Attribution Non-Commercial -NoDerivs License OAA

To preview the terms and conditions of these open access agreements please visit the Copyright FAQs hosted on Wiley Author Services http://authorservices.wiley.com/bauthor/faqs_copyright.asp and visit http://www.wileyopenaccess.com/details/content/12f25db4c87/Copyright--License.html.

If you select the OnlineOpen option and your research is funded by The Wellcome Trust and members of the Research Councils UK (RCUK) you will be given the opportunity to publish your article under a CC-BY license supporting you in complying with Wellcome Trust and Research Councils UK requirements. For more information on this policy and the Journal’s compliant self-archiving policy please visit: http://www.wiley.com/go/funderstatement.

Author Services
Online production tracking is available for your article through Author Services. Author Services enables authors to track their article - once it has been accepted - through the production process to publication online and in print. Authors can check the status of their articles online and choose to receive automated e-mails at key stages of production so they don’t need to contact the production editor to check on progress. Visit http://authorservices.wiley.com/default.asp for more details on online production tracking and for a wealth of resources including FAQs and tips on article preparation, submission and more.

Proofs will be available as a PDF to download from the publisher’s e-proofing website. Full instructions will be sent via email when the proof is ready for collection. Adobe Acrobat Reader is required in order to read the proof file, and can be downloaded (free of charge) from: http://www.adobe.com/products/acrobat/readermain.html

Reprints and Offprints
Free access to the final PDF offprint of your article will be available via Wiley's Author Services only. Please therefore sign up for author services if you would like to access your article PDF offprint and enjoy the many other benefits the service offers. Additional paper offprints may be ordered online.

Please click on the following link, fill in the necessary details and ensure that you type information in all of the required fields: http://offprint.cosprinters.com/cos/bw/main.jsp?SITE_ID=bw&FID=USER_HOME_PG

If you have queries about paper offprints please e-mail offprint@cosprinters.com

Author Material Archive Policy
Please note that unless specifically requested, Wiley will dispose of all hardcopy or electronic material submitted two months after publication. If you require the return of any material submitted, please inform the editorial office or production editor as soon as possible if you have not yet done so.

For enquiries email Vicky West at victoria@ciwem.org or telephone the CIWEM office on 020 72695815.

Last updated: 12 August 2013