Journal of Small Animal Practice

Cover image for Vol. 55 Issue 4

Edited By: Carmel T Mooney

Impact Factor: 1.177

ISI Journal Citation Reports © Ranking: 2012: 54/143 (Veterinary Sciences)

Online ISSN: 1748-5827



Author Guidelines


The Journal of Small Animal Practice publishes original research on all aspects of small animal medicine and surgery. The target audience is primarily veterinarians in small animal practice. Manuscripts submitted for publication are subject to peer review. If accepted for publication, the copyright in all forms/languages becomes the property of the British Small Animal Veterinary Association. Authors are advised to review the following instructions carefully when preparing manuscripts. Failure to conform to these guidelines may result in the manuscript being returned.

MANUSCRIPTS
Preference is given to reports of original or retrospective studies. Review articles are usually commissioned by the editor but may be considered provided they add materially to the current published literature, either by the inclusion of different or extra studies and/or by the conclusions drawn. Reports of single or small numbers of cases will be considered if the case(s) are particularly unusual, or the report contributes materially to the published literature. Any author wishing to make a submission should send a covering letter with their manuscript, emphasising the particular reason(s) why the paper should be considered for publication.

Manuscripts submitted to, or published in, other refereed English or foreign language journals will not be considered for publication. The work described in any paper or case report should conform to UK standards pertaining to animal welfare. Where experimental studies have been performed, the author(s) must include a statement within the text confirming that the appropriate licence or ethical approval was obtained.

WELFARE AND ETHICAL CONSIDERATIONS:
The work described in any paper or case report should conform to UK standards pertaining to animal welfare.Prior to acceptance of a manuscript, the authors must certify that legal and ethical requirements have been met with regards to the humane treatment of animals described in the study.Where required the author(s) must specify in Materials and Methods the ethical review committee approval process and the international, national, and/or institutional guidelines followed. Manuscripts and authors that fail to meet the aforementioned requirements and studies that involve unnecessary pain, distress, suffering, or lasting harm to animals will not be considered for review. The Editor retains the right to rejectmanuscripts on the basis of animal ethical or welfare concerns.

SUBMISSION REQUIREMENTS

All manuscripts should be submitted online at http://mc.manuscriptcentral.com/jsap. Full instructions and support are available on the site and a user ID and password can be obtained on the first visit. Support can be contacted by clicking the Get Help Now link which appears at the top right of every ScholarOne Manuscripts page (formerly know as Manuscript Central). If you cannot submit online, please contact Rosinni Buligan in the Editorial Office on JSAPedoffice@wiley.com

All other communications should be sent to The Editor, Journal of Small Animal Practice, BSAVA, Woodrow House, 1 Telford Way, Waterwells Business Park, Quedgeley, Gloucester GL2 2AB, UK jsapeditor@bsava.com.

CONTRIBUTORS
The contact author must ensure that all individuals or groups who have materially contributed to the information presented are either included as co-authors or acknowledged appropriately. If a paper is accepted for publication the primary author will be required to provide a statement signed by all the co-authors agreeing to publication and confirming their role in the production of the paper. All co-authors listed on the manuscript should have made significant contribution to the work and have reviewed and approved the manuscript. Participants should only be named as an author where they have contributed significantly to the clinical work OUTSIDE of their normal job AND have contributed to the submission itself by compiling data, writing and reviewing. Disregard for this instruction will result in return of reports until the issue has been clarified. It would be expected that single case reports would as a rule contain no more than 3 authors. JSAP recognises the importance of collaborative work in generating large case numbers and will look favourably on larger author groups where multi-centre work is being presented.

Important: To enable double-blinded review contributors should be named on the title page or uploaded separately as a supplementary file, and not in the manuscript.

Acknowledgements of those playing more minor roles should be made on the title page or as a separate supplementary file and not be included on the manuscript. Acknowledgements to groups and grant-awarding bodies are permitted. Personal acknowledgements will only be accepted if accompanied by consent from the individual named. If statistical analysis is included, the statistician/epidemiologist involved in the paper must be named as an author or included in the acknowledgements. This person must be willing to discuss the statistical methods with the reviewers if necessary.


FORMAT AND STRUCTURE OF MANUSCRIPTS
Manuscripts should be headed with the full title of up to 15 words, which should describe accurately the subject matter. JSAP now operates a system of double-blinded review. Authors should avoid including within the text: the name of the institution at which the work was performed, initials of the authors; and must remove institution names from illustrations in order to maintain anonymity.

All material published in JSAP must adhere to high ethical and welfare standards. Work performed outside the UK must still comply with the UK Veterinary Surgeons Act or would reasonably be expected to gain a UK Home Office license if performed in the UK.

Title page
A title page is needed for all manuscript types, it must contain the title of the paper, names and qualifications of all authors, affiliations and full mailing address including e-mail addresses, and contact telephone number of corresponding author. No author details are to be submitted in the manuscript.In addition details of any acknowledgements should be given on the title page. The title page must also contain details of the source(s) of support in the form of grants, equipment, drugs or all of these.

Original Papers
Each paper should comprise the following sections:
Structured Summary – maximum of 200 words, divided, under separate headings, into Objectives, Methods, Results, Clinical Significance.
Keywords – maximum of five, for use as metadata for online searching.
Introduction – brief overview of the subject, statement of objectives and rationale.
Materials and Methods – clear description of experimental and statistical methods and procedures (in sufficient detail to allow others to reproduce the work).
Results – stated concisely, and in logical sequence, with tables or figures as appropriate.
Discussion – with emphasis on new and important implications of the results and how these relate to other studies.

Case Reports
Full Case Report

Reports of single or small numbers of cases will be considered for publication in JSAP if the case(s) are particularly unusual or the report contributes materially to the literature. A case report should not exceed 1500 words and must comprise:

Summary (maximum 150 words);
Keywords – for use as metadata for online searching.
Introduction - brief overview of the subject
Case Histories – containing clinical detail.
Discussion – describing the importance of the report and its novel findings.

To be considered for publication in JSAP a single case report must

Describe a substantially novel presentation (ideally including clear pathological diagnosis) or
Describe a technique or treatment that would substantially alter management and prognosis of the described condition (in this case ideally more than one case should be reported) or
Be the undisputable first clinical report or first case(s) of diseases in a particular location where epidemiology is a factor (e.g. Leishmania in a native dog in the UK)
Exemplify best practice


All papers and case reports are subject to peer review and publishing preference will be given to reports of original or retrospective studies. Any author wishing to make a submission must send a covering letter with their manuscript, emphasising the particular reason(s) why the report should be considered for publication.

Short Report
Short reports describe a single novel aspect of a case. Each report is presented in the form of a letter to the Editor and should not exceed 200 words. A short report is the correct format for reporting a case that is not novel in its own right but has a single novel feature e.g. the first reported survival of disease X beyond 2 years with conventional treatment. These reports are a way of rapidly providing new information to other vets, and it is hoped that they may stimulate the acquisition of further data and subsequently the production of a case series or paper.

Short reports are subject to review but, once accepted, will usually be published in the next edition of the journal.

Letters To The Editor
Letters describing case reports or original material may be published in the JSAP and will be peer-reviewed prior to publication. Letters commenting on recently published papers will also be considered and the authors of the original paper will be invited to respond. Submissions should be made online but can also be sent to the Editor at jsapeditor@bsava.com.

STYLE OF MANUSCRIPTS
Writing should conform to UK English, and acceptable English usage must be presented within the manuscript. Where abbreviations are used, the word or phrase must be given in full on the first occasion. If you are not a native English speaker, it is recommended that you have your manuscript professionally edited before submission. Click here for a list of companies suggested by Wiley-Blackwell that will edit your manuscript for a fee.

All Manuscripts must be double-spaced for the purpose of peer reviewing.

All units of measurement should be given in the metric system or in SI units. Temperatures should be in °C.

Drugs should be referred to by Recommended International Non-Proprietary Name, followed by proprietary name and manufacturer in brackets when first mentioned, eg, fenbendazole (Panacur; Intervet).

Anatomical terminology should conform to the nomenclature published in the Nomina Anatomica Veterinaria (1983) 3rd edn. Eds R. E. Habel, J. Frewein and W. O. Sack. World Association of Veterinary Anatomists, Ithaca, New York.

Length
The maximum length for research papers is 3000 words and for case reports is 1500 words. Review articles should not exceed 4000 words. All word limits include the summary but exclude the reference list. Authors should indicate the word count at the beginning of the manuscript.

Tables and Figures
The minimum number of tables and figures necessary to clarify the text should be included and should contain only essential data.

Note: Tables and Figures must not be submitted within the manuscript (main document) file, but must be uploaded as separate files. Image files submitted during the peer-review process must be in digital format, not a format for publication. For the peer-review process to be completed, please submit files in RGB format.

Image Guidelines for JSAP

General Considerations

The purpose of an image in a scientific publication is to demonstrate a feature that cannot be as effectively described with text.Images should not be submitted merely as “proof” of a certain condition being present in the patient, a certain test being performed or being done in a complete fashion (e.g. by displaying all radiographic views obtained). Images should be selected to increase their effectiveness. Select images that illustrate the point you are trying to make.Images should be cropped to a level that focuses on the illustrated feature, while still including a minimum of features that allow anatomical region identification for the reader. Images should be presented in the colour scale they were originally obtained. For most diagnostic imaging modality images, this will be a greyscale image without any colour hue. The label of an image should not exactly replicate the text passage it was indexed in, but should be more specific than the text.

Image format

Figure legends must be given at the end of the manuscript. Sufficient information should be included to allow the figure to be understood without reference to the text.

Poor quality images may be removed from a manuscript and where critical to the content may lead to rejection of a manuscript.

Figures should be initially saved in a neutral data format such as TIFF or EPS (JPEG format can be accommodated but must fulfil the format criteria given below). PowerPoint and Word graphics are unsuitable for reproduction. Please do not use any pixel-oriented programmes. Scanned figures (only in TIFF format) should have a resolution of 300 dpi (halftone) or 600 to 1200 dpi (line drawings) at 12 x 8 cm. Photographic material should be of such quality that high-contrast reproductions can be made; photostats of photographs are unacceptable.

Monochrome art (black on white) should be in ‘bitmap’ mode (also called 1-bit). Grayscale art should be in ‘grayscale’ mode, a palette of colours that has 256 shades ranging from white to black (also called 8-bit). Colour art should be in RGB mode. RGB stands for Red, Green and Blue – these are the colours that are displayed by computer monitors. General illustration submission guidelines can be found here http://authorservices.wiley.com/bauthor/illustration.asp

Graphs

To ensure high-quality reproduction, symbols should be clear and even throughout and of sufficient size, that when reduced for publication, each item will still be legible. Letters, Numbers and Titles belong in the legends for illustrations, not on the illustrations themselves. However the A, B, C legends will be transposed onto image by typesetters. When symbols, arrows, numbers or letters are used to identify parts of the illustrations, identify and explain each one clearly in a key. Symbols and arrows identifying specific structures must “touch” these structures, and not be beside them. The symbol size should be sufficiently big to display well on a 4” x 3” format.

Clinical Photographs

Camera and image capture

The higher the number of pixels, the better the resolution.

Some cameras add pixels to the image by trying to match colour, brightness and contrast. This increases the resolution (more pixels in the image) but it does not increase the quality of the image. Check the size of images is actual optical resolution - i.e. physical number of pixels captured. If the resolution is very high and the image complex, this can result in one image occupying 16mb of memory! Low compression and high resolution usually result in files of approximately 1.5 Mb.

Set your camera to maximum resolution (sometimes described as “Full”, “Hi” or “Fine”). Set file saving without compression in TIFF format.

Saving and editing the image

Image dimensions can be seen by holding the mouse over a file and the total size by right clicking on a file and clicking on properties. An image of 1 Mb (1000000 bytes) will usually be of adequate resolution to publish at finished size.

To calculate the physical size of your image, divide the dimensions of the image in pixels by the image resolution set within the image editing programme. Default saving of images is usually 72 or 96 dpi (dots per inch). This is not adequate resolution for publication. The resolution must be at least 300 dpi (preferably 600 dpi) at the final printed size.

An image of 1200 x 900 pixels will print at 4" x 3" (1200 divided by 300 and 900 divided by 300). An image of 640 x 480 at a resolution of 300 dpi will only print at 640/300 by 480/300 inches (2.13" x 1.6"). For publication, working at a print size of 4" x 3" is usually adequate so an image of 1200 x 900 pixels is adequate but 640 x 480 pixels is not.

Images should be resized for printing in your editing software. Go into “Photo size” (resize, magnification or canvas size in some programmes) and set the width and height of the photograph with the box labelled “resolution” set at least 300 ppi.

Notes
The size of a file is set by the number of pixels in it. If it is compressed, it has fewer pixels in it and is therefore smaller. In general, large files may be printed at higher resolution.

Changing the image resolution does not change the size of the file. If just means that the pixels will be closer together or further apart when printed. Changing the on-screen view does not alter the size of the image. Computer monitors display at approximately 96 dpi so that an image of 640 x 480 pixels is viewed at 6.7 inches by 5 inches (640 and 480 divided by 96).

Images displayed in slide shows (such as Powerpoint) and on the web require far lower resolutions than those for publication (only 72 or 96 dpi). TIFF and EPS files are 24-bit (24 bits per pixel or 16.7 million colour combination) files and can be saved without compression. JPEG files are compressed and therefore unsuitable for publication purposes unless they have been saved in “lossless” format. GIF files are only 8-bit (8 bits per pixel) so only have 256 colour combinations.
Printer resolution and image resolution are not the same.

For further information, visit www.shortcourses.com website.

Sending your photographs for publication

1. Save each photograph (preferably TIFF or EPS format) in a separate file with the figure number.

2. Also save each photograph in a small compressed JPEG format (100-300kb) file.

3. Try to upload the large figure files with your manuscript. They will take some time to upload. If they do not load, send the JPEG figures instead with a note to the editor stating that you have done this and also have larger, better resolution files.

Limit figures to those that reduce or clarify the text. These should be free of extraneous material, and if portions of the handler, for example, fingers or hands are to be included, particularly adjacent to lesions, they must be gloved. Extraneous material should be removed by a program such as Adobe Photoshop®. In particular, anything that identifies the patient should be removed from the image. Backgrounds should be unobtrusive, preferably uncoloured and of a medium tone such as a light grey untextured background. Conventionally, in ventral recumbency, the photograph is vertical, with the head to the top of the frame and in lateral recumbency, the photograph is horizontal and so is the subject. A light source should be from the top of the frame.

It may be necessary or desirable to take a photograph of a wider area – the so called “long shot” of the whole animal, or most of it, to illustrate the location and extent of lesions. Then a photograph of a smaller area, the so-called “close up” should be taken to share detail in the actual lesion. Occasionally one photograph is able to show both, and in that case sufficient anatomic landmarks should be included to allow the viewer to orientate himself/herself.

Radiographs and other Diagnostic Imaging Modality Images

All diagnostic imaging modality images (DIs) should be submitted as digital images in a format, size and resolution as outlined above and below. DIs should be free of any pre-existing annotations (labels, text and other graphs).This requires either saving digitally acquired images without annotations from the original imaging software (PACS station, DICOM viewer) or removing annotations with dedicates photo software such as Adobe Photoshop®.All DIs need to be displayed in a standard orientation:


CrCd/ DP radiographs, dorsal plane CT, MR & PET images of extremities

VD & DV radiographs & dorsal plane CT,  MR & PET images of head, neck, thorax, pelvis & spine

Transverse plane CT/ MR/ PET images of head, neck, thorax, pelvis & spine

Transverse plane CT/ MR/ PET images of extremities

 

Left and right lateral radiographs, sagittal CT, MRI & PET images

Long axis, non cardiologic, ultrasound images

Short axis, non cardiologic, ultrasound images

Patient right to image left

Patient right to image left

Patient right to image left

Patient right to image left

Patient nose to image left

Cranialmost organ part to image left

Cranialmost organ part to image left

Most proximal  body part to image top

Most cranial  (rostral for head) body part to image top

Most dorsal body part to image top

Most cranial (dorsal for distal extremities) body part to image top

Most  dorsal (proximal for extremities) body part  to image top

Most dorsal (proximal for extremities) body part to image top

Body part furthest away from transducer to image top

DIs taken with special positioning (horizontal beam, lesion oriented oblique radiographs) can be orientated in such a way as to best display gravitational or other features.Three dimensional reconstructed images should be orientated along the intended viewing perspective. Similarly all scintigraphic images are displayed as they were acquired. Further information on radiographic and echocardiographic standards can be found under:

Smallwood, J.E., Shively, M. J., Rendano, V. T. & Habel, R. E. (1985)  A standardized nomenclature for radiographic projections used in veterinary medicine. Veterinary Radiology 26, 2-9

Thomas, W.P. , Gaber, C. E., Jacobs, G. J., Kaplan, P. M., Lombard, C. W., Moise, N. S., Moses, B. L. (1994) Recommendations for standards in transthoracic two-dimensional echocardiography in dogs and cats. Veterinary Radiology & Ultrasound 35, 173-178

Photomicrographs

How to prepare colour photomicrographs for publication

Histological sections

In general, 5 micrometre sections are desirable for photomicrography using the 10x, 20x, and 40x objectives, and for the 100x objective with its limited depth of focus a 3 micrometre section is preferable. For very low power objectives such as the 4x, thicker sections ( 6-7 micrometres ) may be necessary, if the tissue is not dense. Optimal H&E staining ensures the differential eosinophilia of the tissue components which is critical for best results. With proper differentiation of the eosin, all components, e.g. oedema, collagen, keratin and muscle, stain a different shade of pink or red. This differential staining occurs only with alcoholic solutions of eosin and if the eosin is differentiated in 95% ethanol (Luna 1992). Differential eosin staining is not a matter of personal preference, but is essential. Undifferentiated eosin-stained tissues lose much of their clarity in the final photograph because all tissues record the same red or pink. Phloxine, which greatly reduces differential staining, should not be added to the eosin. Haematoxylin should stain the nuclei as blue-black as possible, without blocking out the detail of the chromatin. Harris’s haematoxylin is preferred as it produces a bluish black, nuclear stain. Failure to properly differentiate the haematoxylin using acidalcohol will result in inappropriate haematoxylin-staining of the cytoplasm (Luna 1992).

Microscopy

The microscope must be set up for Koehler illumination for each objective, and this should be checked when taking each photograph. As the eye should be focussed on infinity when looking down the microscope, looking away from the subject, focusing on a distant object, and then quickly viewing the microscope’s image is helpful. The eye will accommodate, causing poor focus, if too long a time is taken. Ideally, photomicrography should be performed in the morning when the eyes are minimally fatigued.

Focus should be carefully adjusted for each photograph, if necessary, using a focussing telescope. If low power objectives (4x or 2x) are used, it is inadvisable to use a focussing telescope because the thickness of the specimen is greater than one cell. Use the COARSE focussing and move it up and down until the BEST APPEARANCE is there. Then play with the fine focus. The Coarse focus is best because it makes you look at the WHOLE slide-not one individual cell which may not be in the middle of the thickness of the specimen. Sometimes, take a couple of photographs with slightly different focussing planes and then pick the best one. In general, the use of a 10x or 20x objective provides the best contrast and visibility of the subject in most sections. The use of the 4x objective should be used only when absolutely necessary to show the overall pattern, such as that of a neoplasm.

Digital photomicrography

See details above.

Reference

Luna, L.G. Histopathologic Methods and Colour Atlas of Special Stains and Tissue Artifacts. Gaithersburg, MD: American Histolabs Inc., 1992: 71-3

How to evaluate your colour photomicrographs

Colour Prints

Gross defects such as lack of sharp focus or histological artifacts such as microtome knife marks or over thick sections should be evaluated first. Any photomicrograph containing these obvious defects should be rejected.

1. Exposure of the print.

This is evaluated first by checking the microscope’s clear background. Exposure in the enlarger controls the density of the background which should be a light grey. This described as- “pearl grey” or “snow on an overcast day”. Evaluation is based on density and any colour cast should be ignored at this stage. The usual problem is that the background is darker than it should be.

2. Colour cast.

The microscope’s clear background should have no colour. It should be an extremely light grey. Colour casts are a common problem and are unacceptable. They can be removed by a computer program such as Adobe Photoshop or at the time of printing.

3. Staining contrast and differentiation of eosin. Ideally, haematoxylin stained nuclei should be very dark. This will usually be a dark blue or even blue black. Eosin stained structures should be differentiated. In other words, all eosin stained tissues depicted in the photograph PG collagen, smooth muscle, keratin, serum, blood cells and eosinophilic granules should be stained a different shade of red or pink. If the eosin is undifferentiated, these components will all be much the same colour and thus will not be easily identified in the photomicrograph. These photomicrograph should be returned to the author with the advice to use correctly differentiated haematoxylin and eosin stained sections.

4. Visibility of the lesion and the suitability of the magnification too high or too low, inclusion of adjacent landmarks so that the viewer may orient himself/herself.

5. Composition and anatomically correct orientation. The surface of the skin section should be horizontal with the surface to the top.

6. Most microscopes do not have suitable condensers for use with low-power objectives such as a 4x or 6.3x. The 10x has better contrast and the nuclei are clearly visible. As photomicrographs are often reduced to column width, they will also be very small and detail will be lost. The solution, on most occasions, is to take a photograph using a vertical format and a 10x objective. For many skins, this will cover the full thickness. The advantages of using this method are that the photograph will occupy only one column, and because of the higher magnification, detail will be more visible.

 

 

Morphometrics

It is not acceptable to grade lesions subjectively, on the basis o + to +++++ and then evaluate the data statistically, as if it were normal in distribution, when in fact it may well be non-parametric. Authors will be required to indicate how they have controlled or accounted for fixation artefacts such as shrinkage, plane of section and repeatability of the data. The variance in the same sample, amongst different samples taken at the same site, and then later amongst the samples taken at different sites should be indicated in order to justify the repeatability and thus the reliability of the technique.

For lower power objectives, thicker histological sections are preferable. Thinner sections are advisable for higher power objectives. Optimal Haematoxylin & Eosin staining ensures the differential eosinophilia of tissue components. Harris's Haematoxylin is preferred as it produces a bluish-black, nuclear stain. The microscope must be set up for Koehler illumination. In general, the 10x or 20x objective provides the best contrast and visibility of the subject in most sections. The 4x objective should be used only when necessary to show the overall pattern.

Photomicrographs and electron micrographs must have an internal scale marker. To express magnification with an internal scale marker, divide the length of the marker by the original magnification. Magnification bars should be approximately 1-2 cm long and placed in the lower right corner; 5mm above the lower margin and with the right end 5mm from the right margin. For figures that consist of multiple parts, individual parts of the figure should be identified by capital letters embedded in the figure, rather than by describing the location of the part in the legend (e.g., top right).

Tables

These should be limited to those containing data important to understanding and interpreting results and reducing or clarifying the text.

Type each table (single line spacing) into a separate document. Number tables consecutively in the order of the first citation in the text and supply a brief title for each. Give each column a short or abbreviated heading. Place explanatory material in footnotes, not in the heading. Explain in the footnotes all non-standard abbreviations that are used in each table.

Checklist for authors

  • Area of interest (particularly when arrowed!) is visible on printed image
  • Arrows used to point out areas of interest if unusual/ difficult to see
  • Image is of sufficient size to clearly show lesion – normally recommend image at least 1.5-2 column width
  • Radiographs and other diagnostic images correctly orientated (standard viewing orientation eg DV images presented with left on right side etc)
  • Radiographs presented greyscale (not colour tinted)
  • All personal info of client etc removed from images
  • No ungloved hands to be visible in surgical images
  • Ensure graph axis and lines are labelled and if multiple lines that symbols are easily distinguishable
  • Identify statistical measures of variations such as standard deviation and standard error of the mean
  • Ensure that each table is cited in the text
  • If you use data from another published or unpublished source obtain written permission and acknowledge fully.
  • Data in table legible
  • Tables not to cross 2 pages

These guidelines were prepared in conjunction with those published in Veterinary Dermatology which were written by Dr Joan Rest and Professor M. D. McGavin.JSAP gratefully acknowledges their permission to incorporate their guidelines. Additional information on production of high quality images for diagnostic imaging modalities was provided by Dr Tobias Schwartz.


REFERENCES
The JSAP takes the Harvard form of reference style. When references are cited in the text, the name of the author and the year should be in brackets, e.g., (Smith 1980). If the author’s name is an integral part of the sentence, the date only is placed in brackets, e.g., as reported by Smith (1980). For more than two authors, (Smith et al. 1980) should be used. Where several references are quoted together, they should be placed in chronological order as they are referred to in the text but alphabetical of the first author's name. The reference list at the end of the paper should be set out as follows:

Staudte, K. L., Hopper, B. J., Gibson, N. R., et al. (2004) Use of ultrasonography to facilitate surgical removal of non-enteric foreign bodies in 17 dogs. Journal of Small Animal Practice 45, 395-400

References to books should be listed as follows:
Ford, R. B. (1995) Canine hyperlipidaemia. In: Textbook of Veterinary Internal Medicine. 4th edn. Eds S. J. Ettinger and E. C. Feldman. W. B. Saunders, Philadelphia. pp 1414-1419

Conference proceeding abstracts should be listed as follows:
Hill, J. R. (2000) Nodular cutaneous dirofilariasis in a cat. Proceedings of the International Society of Veterinary Dermatopathology. August 30 to 31, San Francisco, USA. pp 6-7

Websites should be listed as follows:
Author’s names and initials (or organisation name), year, website address and the date on which it was accessed. For example:
Animal and Plant Health Inspection Service (2003) http://www.aphis.usda.gov/lpa/issues/bse/bse.html [accessed 24 February 2005]

*Please note that the final formatting of references e.g. capitalisation of author’s names, will be performed by the typesetter

PEER REVIEW PROCESS
All articles submitted to the journal may be pre-reviewed by the editor and/or the editorial board to ensure they conform to the above guidelines. Manuscripts that fail to meet the above requirements will not be sent for review and you will be asked to resubmit in an appropriate format. JSAP reserves the right to reject any manuscript.

Manuscripts that enter the peer review process will be examined by at least two expert reviewers. Those approved by the reviewers are accepted for publication subject to the authors addressing all editorial and production concerns. Manuscripts are processed in the order they are received. However, at the editor’s discretion, papers of particular merit may be ‘fast-tracked’ for early publication.

Authors should allow up to three months for initial scientific and editorial assessment of submitted manuscripts, but manuscript progress can be tracked online.

FINAL PROOFS
The corresponding author will receive an e-mail alert containing a link to a website. A working e-mail address must therefore be provided for the corresponding author. The proof can be downloaded as a PDF (portable document format) file from this site. Acrobat Reader will be required in order to read this file. This software can be downloaded (free of charge) from the following website:

http://www.adobe.com/products/acrobat/readstep2.html

This will enable the file to be opened, read on screen and printed out in order for any corrections to be added. Further instructions will be sent with the proof. Corrections must be returned to the typesetter at jsap@laserwords.com within 3 days of receipt; authors are requested to fax corrected proofs or minor corrections can be advised by email ensuring that the journal title, paper reference number and corresponding author name are quoted in the body of the message. Authors should note that corrections should be marked as clearly as possible and kept to a minimum. 

ONLINE OPEN
OnlineOpen is available to authors of primary research articles who wish to make their article available to non-subscribers on publication, or whose funding agency requires grantees to archive the final version of their article. With OnlineOpen, the author, the author's funding agency, or the author's institution pays a fee (currently $3000) to ensure that the article is made available to non-subscribers upon publication via Wiley Online Library, as well as deposited in the funding agency's preferred archive. For the full list of terms and conditions, see http://olabout.wiley.com/WileyCDA/Section/id-406241.html. Any authors wishing to send their paper OnlineOpen will be required to complete the payment form available from our website at: https://authorservices.wiley.com/bauthor/onlineopen_order.asp.

OFFPRINTS
Authors will be provided with a PDF offprint of their paper. Electronic offprints are sent to the first author at his or her first email address on the title page of the paper, unless advised otherwise. Consequently, please ensure that the name, address and email of the receiving author are clearly indicated on the manuscript title page if he or she is not the first author of the paper. Additional offprints/reprints can be ordered at prices shown on the offprint order form sent with the proofs. 

COPYRIGHT
It is a condition of publication that authors grant the British Small Animal Veterinary Association (BSAVA) the right to publish all articles including abstracts.

If your paper is accepted, the author identified as the formal corresponding author for the paper will receive an email prompting them to login into Author Services; where via the Wiley Author Licensing Service (WALS) they will be able to complete the license agreement on behalf of all authors on the paper.

For authors signing the Copyright Assignment Form (CAF)

If the OnlineOpen option is not selected the corresponding author will be presented with the CAF to sign. The terms and conditions of the CAF can be previewed below:

Terms and Conditions: Copyright Assignment Form. Please do not complete this PDF until you are prompted to login into Author Services as described above.

Note to Contributors on Deposit of Accepted Version

Funder arrangements

Certain funders, including the NIH, members of the Research Councils UK (RCUK) and Wellcome Trust require deposit of the Accepted Version in a repository after an embargo period. Details of funding arrangements are set out at the following website: http://www.wiley.com/go/funderstatement. Please contact the Journal production editor if you have additional funding requirements.

Institutions

Wiley has arrangements with certain academic institutions to permit the deposit of the Accepted Version in the institutional repository after an embargo period. Details of such arrangements are set out at the following website: http://www.wiley.com/go/funderstatement

For authors choosing OnlineOpen

If the OnlineOpen option is selected the corresponding author will have a choice of the following Creative Commons License Open Access Agreements (OAA):

Creative Commons Attribution Non-Commercial License OAA

Creative Commons Attribution Non-Commercial -NoDerivs License OAA

To preview the terms and conditions of these open access agreements please visit the Copyright FAQs hosted on Wiley Author Services http://authorservices.wiley.com/bauthor/faqs_copyright.asp and visit http://www.wileyopenaccess.com/details/content/12f25db4c87/Copyright--License.html.

If you select the OnlineOpen option and your research is funded by The Wellcome Trust and members of the Research Councils UK (RCUK) you will be given the opportunity to publish your article under a CC-BY license supporting you in complying with Wellcome Trust and Research Councils UK requirements. For more information on this policy and the Journal’s compliant self-archiving policy please visit: http://www.wiley.com/go/funderstatement.

For RCUK and Wellcome Trust authors click on the link below to preview the terms and conditions of this license:

Creative Commons Attribution License OAA

To preview the terms and conditions of these open access agreements please visit the Copyright FAQs hosted on Wiley Author Services http://authorservices.wiley.com/bauthor/faqs_copyright.asp and visit http://www.wileyopenaccess.com/details/content/12f25db4c87/Copyright--License.html

BSAVA AWARDS
The British Small Animal Veterinary Association presents two annual awards relating to articles published in JSAP:

Dunkin Award
This award is presented to the author of the most valuable article published in JSAP by a small animal practitioner during the 12 months to the end of the preceding September. The aim of the award is to encourage the publication of high quality research performed by a small animal practitioner. To qualify for this award, the first author of the paper should be a practitioner working outside of academia. The award will be presented to the first author, regardless of who the other authors are. Priority will be given to first opinion practitioners. Priority will be given to original papers, but case series may be considered. Authors will be invited to confirm their eligibility for this award when submitting their paper.

PetSavers Award
This award is presented to the author of the best clinical research paper published in JSAP during the 12 months to the end of the preceding September.

The Awards Committee, which compromises the Presidents of the BSAVA, RCVS and BVA together with the chairmen of the BSAVA’s Scientific and Publications Committees, meets every October to consider nominations for Awards. The Committee cannot make nominations itself and therefore relies on the BSAVA membership putting forward names for consideration. The awards are presented at the BSAVA’s annual Congress.

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