Special Care in Dentistry

Cover image for Vol. 36 Issue 4

Edited By: Marc Bernard Ackerman, DMD, MBA, FACD

Online ISSN: 1754-4505

Author Guidelines

The mission of Special Care in Dentistry (SCD) is to provide a forum for research findings, case reports, clinical techniques and scholarly discussion relevant to the oral health and oral health care of “special care patients.” The designation of the special care patient is not limited to hospitalized, disabled or older individuals, but includes all patients for whom oral health and oral health care are complicated by physical, emotional, financial and/or access factors.

Effective with the 2015 volume, this journal will be published in an online-only format.

Original articles are considered and accepted for publication on the condition that they have not been published or are not simultaneously submitted for publication elsewhere. A letter signed by all authors stating that the submission is an original article, not previously published or simultaneously being considered for publication elsewhere, must accompany the submission.

All manuscripts should be submitted through the online submission system at http://mc.manuscriptcentral.com/scid.

The manuscript should be submitted with all material doublespaced, flush left (preferably in Courier typeface), with at least a 1” margin all around. All pages should be systematically numbered. The editor reserves the right to edit manuscripts to fit available space and to ensure conciseness, clarity and stylistic consistency.

Title page: Titles of articles should be descriptive but concise. Long titles discourage reading, present typographic and layout problems and create difficulties in indexing.

Include with the manuscript an abbreviated title (no more than 50 characters including punctuation and spaces) to be used on the journal cover. On the title page please include no more than 6 keywords for the article. The corresponding author should include his or her E-mail address, daytime telephone and FAX numbers, as well as current address. Positions and professional degrees should be provided along with each author’s full first and last names.

Abstract: A brief structured abstract not to exceed 150 words must be included with each article and should state the following: purpose/aim of the article, the method and materials used, results and conclusions or clinical relevance.

Scientific Article Content
A critical review of the manuscript topic, the rationale and significance of the study and as appropriate study aims and/or hypotheses should be presented in the introduction.

Methods: All methods used must be detailed, referenced adequately and include a description of the statistical data analysis methods.

Results: Results must be presented in a logical order with references to appropriate tables, figures and illustrations.

Discussion: Important findings from the study should be discussed and compared with the published literature on the topic. Limitations of the study and any future research implications of the study findings must be discussed.

Conclusions: Conclusions should be presented in sentence form and not as a numerical list or dot points. Conclusions should parallel those presented in the structured abstract.

Case Report Content
Case reports should be concise and do not need to be as formally structured as scientific articles. Include a brief introduction presenting a critical literature review and a statement of the clinical implications of the case. The case description should include: personal history of the subject, socioeconomic data, health/medications history, extra-oral and intra-oral examination findings; differential diagnosis; treatment options; final treatment plan. Relevant techniques, results and data obtained should be presented. A brief discussion should reinforce the clinical implications of the case report and discuss any unique findings and insights gained, which makes this patient or patients different from any patients previously reported.

Ethics in Science
In all reports of original studies with humans, authors should specifically state the nature of the ethical review and clearance of the study protocol. Informed consent must be obtained from human subjects participating in research studies. Some reports, such as those dealing with intellectually disabled persons or institutionalized children and older adults, will need additional description of ethical clearance.

All references must be typed and double-spaced on a separate sheet. Authors must be listed if there are six or fewer; for seven or more authors, list the first three and add “et al.” All references given must be cited in the text and in numerical order. Bibliographies and readings lists are not used.

For journal references, give the author’s name, title of article, abbreviated journal name, volume number, inclusive pagination and year:
1. Olsen RA, Olsen DB. Hospital protocol for inpatients and outpatients. Spec Care Dentist 1987;7:257-60.

For books, give the author’s name, book title, edition(if known), location and name of publisher, inclusive pagination and year of publication:
Little JW, Falace DA. Dental management of the medically compromised patient. 2nd ed. St. Louis: Mosby; 1984:120-5.

For agency publications, give author, title, place of publication, publisher, year and publication and series numbers:
1. Jones WF III. Dental offices. Hyattsville, MD: National Center for Health Statistics, Public Health Service, National Institutes of Health;1978. DHEW publication no. (PHS)-78-1785.

For references from the web, give the source or author of the document, the title of the document, where it's available (the web site or link), and when the web site was accessed.
Special Care Dentistry Association. Who is SCDA? http://www.scdonline.org/displaycommon.cfm?an=1&subarticlenbr=73. Accessed November 27, 2007. 

Tables may supplement the article with a title and should be typed on a separate sheet, numbered consecutively in Arabic numerals and cited in the text. Do not use vertical rules.

Illustrations include all material that cannot be set in type, such as photographs, line drawings, graphs and charts. All illustrations must be numbered and cited in the text. All illustrations must have a title and should be sent as a scanned file. Titles for graphs and charts may be placed directly above the graph or chart. Accompanying text and titles for all other illustrations should be typed and double spaced on a separate sheet, not on the illustration. Figures, charts and graphs must be drawn professionally, preferably computer-generated and laser printed.

Lettering must be large and clear. Glossy black-and-white prints of drawings must be submitted, rather than original artwork. Radiographs are not acceptable and must be submitted as glossy prints or as scanned files (eg., JPEG). All photographs and line drawings must be submitted in duplicate. Photographs should be un-mounted and untrimmed and should be high-quality, sharp, black-and-white glossy prints. On the back of each photograph, write the figure number and indicate top edge. Reproduction of color photographs is allowed and, in certain instances (particularly for some intra-oral lesions), encouraged for illustrative purposes. Additional reproductive costs for color photos will be borne by the author(s).

We are happy to receive artwork in digital format. Please save line artwork (vector graphics) as Encapsulated PostScript (EPS) and bitmap files (halftones or photographic images) as Tagged Image Format (TIFF), with a resolution of at least 300 dpi at final size. Please do not send native file formats (i.e., Excel, PowerPoint, Word, etc.). More detailed information on the submission of electronic artwork can be found at http://authorservices.wiley.com/bauthor/illustration.asp.

Permission and Waivers
These must accompany the manuscript when it is submitted for publication. Permission of author and publisher must be obtained for direct use of material (text, photographs, drawings) under copyright that is not your own (up to 100 words of prose material is typically quoted without getting permission, provided the material quoted is not the essence of the complete work).

Photographs of People
The journal of Special Care in Dentistry follows current HIPAA guidelines for the protection of patient/subject privacy. If an individual pictured in a digital image or photograph can be identified, his or her permission is required to publish the image. The corresponding author may submit a letter signed by the patient authorizing the Journal of Special Care in Dentistry to publish the image/photo. Or, a form provided by the Journal of Special Care in Dentistry (available by clicking the "Instructions and Forms" link in Manuscript Central) may be downloaded for use. This approval must be received by the Editorial Office prior to final acceptance of the manuscript for publication. Otherwise, the image/photo must be altered such that the individual cannot be identified (black bars over eyes, etc).

Acknowledgements should be kept to a minimum and should specify contributors to the article other than the authors accredited.

Conflict of Interest and Source of Funding
Conflict of Interest: Authors are required to disclose any possible conflict of interest. These include financial (for example patent, ownership, stock ownership, consultancies, speaker’s fee). Author’s conflict of interest (or information specifying the absence of conflicts of interest) will be published under a separate heading entitled Disclosures. Any support by manufacturers or suppliers of materials and equipment must be acknowledged under the Disclosures heading. A form provided by the Journal of Special Care in Dentistry (available by clicking the "Instructions and Forms" link in Manuscript Central) may be downloaded for use. This form must be received by the Editorial Office prior to final acceptance of the manuscript for publication.

Source of Funding: Authors are required to specify the source of funding for their research when submitting a paper. Suppliers of materials should be named and their location (town, state/county, country) included. The information will be disclosed in the published article.

The author/s may arrange to have reprints made at their cost.  Information on how to order offprints will be sent with the electronic proof from Wiley-Blackwell. Print subscription and single issue sales are available from Wiley’s Print-on-Demand Partner. To order online click through to the ordering portal from the journal’s subscribe and renew page on Wiley Online Library.

Most articles are published at no cost to the author, but special arrangements must be made with the editor for publishing articles containing extensive illustrative or tabular material or formulae or color prints.

Review Procedures
All manuscripts (except editorials, invited reviews and some commentaries) are sent by the editor to a qualified reviewer or reviewers. Authors may suggest reviewers to the editor but the editor is not bound by these suggestions. The reviewer suggestions are read by the editor who, based upon the advice received, returns the manuscript to the author/authors.

If changes are suggested by the reviewers’ prior to acceptance for publication, the reviewers’ comments/suggestions will be sent to the authors electronically. The authors will be asked to address all the reviewers’ comments in a letter to the editor and will need to identify the page and paragraph where they have made or omitted the reviewers’ comments and suggestions. If the authors choose to omit a reviewer’s suggestion, they need to justify that decision in a clear and concise statement in the letter to the editor.  

Submitting Accepted Article
Authors whose manuscripts have been accepted for publication will be asked to provide an electronic copy of the final draft via e-mail to SCDA@SCDAonline.org or on a disk or CD (labeled with the manuscript title, author(s), and word processing version used). There are three preferred formats for digital artwork submission: Encapsulated PostScript (EPS), Portable Document Format (PDF), and Tagged Image Format (TIFF). We suggest that line art be saved as EPS files. Alternately, these may be saved as PDF files at 600 dots per inch (dpi) or better at final size. Tone art, or photographic images, should be saved as TIFF files with a resolution of 300 dpi at final size. For combination figures, or artwork that contains both photographs and labeling, we recommend saving figures as EPS files, or as PDF files with a resolution of 600 dpi or better at final size. More detailed information on the submission of electronic artwork can be found at http://authorservices.wiley.com/bauthor/illustration.asp. 

Production and Proofs
After acceptance, articles will be sent to Wiley-Blackwell to be copyedited and typeset.  Then the corresponding author will receive an email with a link to the proof of his or her article.  At this point, the author will need to download the proof, answer any typesetter queries, and look for any corrections that need to be made.  The proofreader will mark these corrections and make her own edits.  Then the typesetter will incorporate these last changes, and, after final checks are complete, the article will be published online early.

If your paper is accepted, the author identified as the formal corresponding author for the paper will receive an email prompting them to login into Author Services; where via the Wiley Author Licensing Service (WALS) they will be able to complete the license agreement on behalf of all authors on the paper.

For authors signing the copyright transfer agreement
If the OnlineOpen option is not selected the corresponding author will be presented with the copyright transfer agreement (CTA) to sign. The terms and conditions of the CTA can be previewed in the samples associated with the Copyright FAQs below:

CTA Terms and Conditions http://authorservices.wiley.com/bauthor/faqs_copyright.asp

For authors choosing OnlineOpen
If the OnlineOpen option is selected the corresponding author will have a choice of the following Creative Commons License Open Access Agreements (OAA):

Creative Commons Attribution License OAA
Creative Commons Attribution Non-Commercial License OAA
Creative Commons Attribution Non-Commercial -NoDerivs License OAA

To preview the terms and conditions of these open access agreements please visit the Copyright FAQs hosted on Wiley Author Services http://authorservices.wiley.com/bauthor/faqs_copyright.asp and visit http://www.wileyopenaccess.com/details/content/12f25db4c87/Copyright--License.html.

If you select the OnlineOpen option and your research is funded by The Wellcome Trust and members of the Research Councils UK (RCUK) you will be given the opportunity to publish your article under a CC-BY license supporting you in complying with Wellcome Trust and Research Councils UK requirements. For more information on this policy and the Journal’s compliant self-archiving policy please visit: http://www.wiley.com/go/funderstatement.

Online Open
Online Open Online Open is available to authors of primary research articles who wish to make their article available to non-subscribers on publication, or whose funding agency requires grantees to archive the final version of their article. With OnlineOpen, the author, the author's funding agency, or the author's institution pays a fee to ensure that the article is made available to non-subscribers upon publication via Wiley Online Library, as well as deposited in the funding agency's preferred archive. For the full list of terms and conditions, see http://wileyonlinelibrary.com/onlineopen#OnlineOpen_Terms

Any authors wishing to send their paper OnlineOpen will be required to complete the payment form available from our website at: https://onlinelibrary.wiley.com/onlineOpenOrder

Prior to acceptance there is no requirement to inform an Editorial Office that you intend to publish your paper OnlineOpen if you do not wish to. All OnlineOpen articles are treated in the same way as any other article. They go through the journal's standard peer-review process and will be accepted or rejected based on their own merit.

Questions? Contact: Special Care in Dentistry, 401 N. Michigan Ave., Suite 2200, Chicago, IL 60611. Call 312.527.6764, fax 312.673.6663 or send an e-mail to SCDA@SCDAonline.org.