Asian Journal of Endoscopic Surgery

Cover image for Asian Journal of Endoscopic Surgery

Edited By: Masaki Kitajima

Online ISSN: 1758-5910



Author Guidelines


1. MANUSCRIPT SUBMISSION

Thank you for your interest in Asian Journal of Endoscopic Surgery. Please read the complete Author Guidelines carefully prior to submission, including the section on copyright. To ensure fast peer review and publication, manuscripts that do not adhere to the following instructions will be returned to the corresponding author for technical revision before undergoing peer review.

Note that submission implies that the content has not been published or submitted for publication elsewhere except as a brief abstract in the proceedings of a scientific meeting or symposium. Once you have prepared your submission in accordance with the Guidelines, manuscripts should be submitted online at http://mc.manuscriptcentral.com/ases/

For help with submissions, please contact: ases@wiley.com

We look forward to your submission.

2. EDITORIAL AND CONTENT CONSIDERATIONS

Aims and Scope
Asian Journal of Endoscopic Surgery, a joint official journal of the Japan Society for Endoscopic Surgery, Endoscopic and Laparoscopic Surgeons of Asia, and the Asia Endosurgery Task Force publishes significant studies in the fields of endoscopic surgery. The journal welcomes Original Articles, Case Reports, Surgical Techniques, My Approach, and Short Reports, which are peer-reviewed by the editorial board. Letters to the Editor commenting on articles published in the journal or expressing views on topics concerning surgery are also welcomed. Special articles, including Review Articles are provided by the Editorial Board and invited authors. Meeting Reports include summaries of symposia or consensus achieved in the congresses of related associations.

Editor: Masaki Kitajima
Frequency: 4 issues per year
Abstracting & Indexing Service: MEDLINE
Journal abbreviation: Asian J Endosc Surg

Review and Acceptance

The acceptance criteria for all papers are the quality and originality of the research and its significance to our readership. Except where otherwise stated, manuscripts are peer reviewed by two anonymous reviewers and the Editor. The Editorial Board reserves the right to refuse any material for publication and advises that authors should retain copies of submitted manuscripts and correspondence as material cannot be returned. Final acceptance or rejection rests with the Editorial Board.

All manuscripts should be written in a clear, concise, direct style. Where contributions are judged as acceptable for publication on the basis of endoscopic content, the Editor and the Publisher reserve the right to modify manuscripts to eliminate ambiguity and repetition and improve communication between author and reader.

3. ETHICAL CONSIDERATIONS

Principles for Publication of Research Involving Human Subjects
Manuscripts must contain a statement to the effect that all human studies have been reviewed by the appropriate ethics committee and have therefore been performed in accordance with the ethical standards laid down in an appropriate version of the Declaration of Helsinki (as revised in Brazil 2013), available at http://www.wma.net/en/30publications/10policies/b3/index.html. It should also state clearly in the text that all persons gave their informed consent prior to their inclusion in the study.

Details that might disclose the identity of the subjects under the study should be omitted. In general, submission of a case report should be accompanied by the written consent of the subject (or parent/guardian) before publication; this is particularly important where photographs are to be used or in cases where the unique nature of the incident reported makes it possible for the patient to be identified. While the Editors recognize that it might not always be possible or appropriate to seek such consent, the onus will be on the authors to demonstrate that this exception applies in their case.

Use of animals in research
Any experiments involving animals must be demonstrated to be ethically acceptable and where relevant conform to national guidelines for animal usage in research.

Disclosure
Authors must declare any financial support or relationships that may pose conflict of interest by disclosing any financial arrangements they have with a company whose product figures prominently in the submitted manuscript or with a company making a competing product, or any conflict relating to technology or methodology. The absence of any interest to disclose must also be stated. This information must be included in the cover letter and in the Acknowledgements section of the manuscript.

Clinical Trials Registry
We strongly recommend, as a condition of consideration for publication, registration in a public trials registry. Trials register at or before the onset of patient enrollment. This policy applies to any clinical trial starting enrollment after January 1, 2006. For trials that began enrollment before this date, we request registration by April 1, 2006, before considering the trial for publication. We define a clinical trial as any research project that prospectively assigns human subjects to intervention or comparison groups to study the cause-and-effect relationship between a medical intervention and a health outcome. Studies designed for other purposes, such as studies on pharmacokinetics or major toxicity (e.g., phase 1 trials), are exempt.

We do not advocate one particular registry, but registration are with a registry that meets the following minimum criteria: (1) accessible to the public at no charge; (2) searchable by standard, electronic (Internet-based) methods; (3) open to all prospective registrants free of charge or at minimal cost; (4) validates registered information; (5) identifies trials with a unique number; and (6) includes information on the investigator(s), research question or hypothesis, methodology, intervention and comparisons, eligibility criteria, primary and secondary outcomes measured, date of registration, anticipated or actual start date, anticipated or actual date of last follow-up, target number of subjects, status (anticipated, ongoing or closed) and funding source(s).

Registries that currently meet these criteria include: (1) the registry sponsored by the United States National Library of Medicine (www.clinicaltrials.gov); (2) the International Standard Randomized Controlled Trial Number Registry (http://www.controlled-trials.com/); (3) the Australian Clinical Trials Registry (http://www.actr.org.au/); (4) the Chinese Clinical Trials Register (http://www.chictr.org/); and (5) the Clinical Trials Registry - India (http://www.ctri.in/); (6) University hospital Medical Information Network (UMIN) (http://www.umin.ac.jp/ctr/).

Randomized control trials
Reporting of randomized controlled trials should follow the guidelines of The CONSORT Statement:
http://www.consort-statement.org/.

Plagiarism Detection
The journal employs a plagiarism detection system. By submitting your manuscript to this journal you accept that your manuscript may be screened for plagiarism against previously published works.

Publication Ethics
The journal is a member of the Committee on Publication Ethics (COPE) and subscribes to the principles set out by COPE. The journal also refers to Wiley’s Best Practice Guidelines on Publication Ethics: http://exchanges.wiley.com/ethicsguidelines.

Reproduction of Copyright Material
If excerpts from copyrighted works owned by third parties are included, credit must be shown in the contribution. It is the author’s responsibility to also obtain written permission for reproduction from the copyright owners. For more information visit Wiley’s Copyright Terms & Conditions FAQ at http://exchanges.wiley.com/authors/faqs---copyright-terms--conditions_301.html.

4. MANUSCRIPT CATEGORIES

(i) ORIGINAL ARTICLE
Word limit: 3,750 words including abstract but excluding references, tables and figures.
Abstract: 250 words maximum, structured (sub-headers): Introduction, Methods, Results, Conclusion.
References: Up to 50 in total.
Description: Full-length reports of current research in either basic or clinical science. Arrange text as follows: Abstract; Introduction; Materials and Methods; Results; Discussion; Acknowledgment; References; and when relevant Supporting Information. Video is welcome as Supporting Information.

(ii) CASE REPORT
Only cases of exceptional interest and novelty are considered. For manuscripts that do not qualify, Editors may ask authors to shorten manuscripts and rewrite as Letters to the Editor.
Word limit: 1,200 words including abstract but excluding references, tables and figures.
Abstract: 150 words, unstructured (no use of sub-headers).
References: Up to 10 in total.
Figures/tables: Up to 4 in total (1a, 1b,1c are counted as 3 figures not 1 figure).
Description: New observations of diseases, clinical findings or novel/unique treatment outcomes relevant to practitioners in endoscopy. Arrange text as follows: Abstract; Introduction; Case Presentation; Discussion; Acknowledgment; References; and when relevant Supporting Information. Video is welcome as Supporting Information.

(iii) SURGICAL TECHNIQUE
Word limit: 1,200 words including abstract but excluding references, tables and figures.
Abstract: 250 words maximum, structured (sub-headers): Introduction; Materials and Surgical Technique; Discussion.
References: Up to 20 in total.
Figures/tables: Up to 4 in total.
Description: Outlines particular techniques. Arrange text as follows: Abstract; Introduction; Materials and Surgical Technique; Discussion; Acknowledgment; References; and when relevant Supporting Information. Video is particularly welcome as Supporting Information.

(iv) MY APPROACH
Word limit: 700 words including abstract but excluding references, tables and figures.
Abstract: 150 words, unstructured (no use of sub-headers).
References: Up to 10 in total.
Figures/tables: Up to 4 in total.
Description: Should focus on explaining the instruments or appliances developed independently by the author(s) in the following structure: Abstract; Introduction; Case Presentation; Discussion; Acknowledgment; References; and when relevant Supporting Information. Video is welcome as Supporting Information.

(v) SHORT REPORT
Word limit: 1,500 words including abstract but excluding references, tables and figures.
Abstract: 150 words, unstructured (no use of sub-headers).
References: Up to 35 in total.
Figures/tables: Up to 4 in total.
Description: New findings that will substantially and immediately affect research or clinical practice. Arrange text as follows: Abstract; Introduction; Case Presentation (Materials and Methods OR Materials and Surgical Techniques); Results; Discussion; Acknowledgment; References; and when relevant Supporting Information. Video is welcome as Supporting Information.

(vi) LETTERS TO THE EDITOR
Word limit: 500 words.
Authors: Maximum three authors.
Abstract: No abstract.
References: Up to 4 in total.
Figures/tables: Up to 1 (multi panel figures allowed).
Description: Letters may be submitted to the Editor on any topic of discussion; clinical observations as well as letters commenting on papers published in recent issues. Letter to the Editor are not subjected to peer-review. Submissions maybe edited for length, grammatical correctness, and journal style. Authors will be asked to approve editorial changes that alter the substance or tone of a letter or response. Letters that offer perspective on content already published in the Journal can use an arbitrary title, but a Response from authors must cite the title of the first letter:  e.g. Response to [title of Letter]. This ensures that readers can track the line of discussion.
 
(vii) REVIEW ARTICLE
[BY INVITATION OR AFTER PROPOSAL OUTLINE]
Word limit: 5,000 words including abstract but excluding references, tables and figures.
Abstract: 250 words maximum, structured or unstructured.
References: Up to 80 in total.
Figures/tables: Minimum 1 image or figure.
Description: Reviews are comprehensive analyses of specific topics. They are submitted upon invitation by the Editor. Proposals for reviews may be submitted; however, in this case authors should only send an outline of the proposed paper for initial consideration. Both solicited and unsolicited review articles will undergo peer review prior to acceptance.

(viii) EDITORIAL
[BY INVITATION OR AFTER PROPOSAL OUTLINE]
Word limit: 1,600 words.
Abstract: No abstract.
References: Up to 5 in total.
Description: Proposals for Editorials may be submitted; however, in this case authors should only send an outline of the proposed paper for initial consideration.

(ix) GUIDELINE
Word limit: The final paper should within 13 typeset pages including tables, figures and references (i.e. 1 average page incl. figures and tables: 800words).
Abstract: 250 words, unstructured (no use of sub-headers).
References: Up to 100 in total. All references must be collated at the end of the text.
Description: Statements designed to help clinicians make decisions about appropriate diagnosis and treatment for specific circumstances.

(x) MEETING REPORT
[BY INVITATION OF EDITORS]
Word limit: To be determined in consultation with Editors.
Preface: 250 words, unstructured (no use of sub-headers).
References: No limit.
Description: Meeting Reports include summaries of symposia or consensus achieved in the congresses of related associations. Proposals for these articles may be submitted; however, in this case authors should only send an outline of the proposed paper for initial consideration. Both solicited and unsolicited articles will undergo peer review prior to acceptance.

5. PREPARATION OF THE MANUSCRIPT

Pre-acceptance English-language editing

Authors for whom English is a second language may choose to have their manuscript professionally edited before submission to improve the English. Visit our site to learn about the options. All services are paid for and arranged by the author. Please note using the Wiley English Language Editing Service does not guarantee that your paper will be accepted by this journal.

Optimising Your Article for Search Engines

Many students and researchers looking for information online will use search engines such as Google, Yahoo or similar. By optimising your article for search engines, you will increase the chance of someone finding it. This in turn will make it more likely to be viewed and/or cited in another work. We have compiled these guidelines to enable you to maximise the web-friendliness of the most public part of your article.

Style

Manuscripts must follow the style detailed in the International Committee of Medical Journal Editors’ revised ‘Uniform Requirements for Manuscripts Submitted to Biomedical Journals: Writing and Editing for Biomedical Publication’, as presented at: http://www.ICMJE.org/.

Spelling: The journal uses US spelling and authors should therefore follow the latest edition of the Merriam–Webster’s Collegiate Dictionary. Foreign names and terms, such as names of chemicals should be written in the original language. Proper nouns and German nouns should be capitalized.

Units: All measurements must be given in SI or SI-derived units. For more information about SI units, please go to the Bureau International des Poids et Mesures (BIPM) website at: http://www.bipm.fr/.

Abbreviations: Must be used sparingly – only where they ease the reader’s task by reducing repetition of long, technical terms. Initially use the word in full, followed by the abbreviation in parentheses. Thereafter use the abbreviation only.

Trade names: Drugs should be referred to by their generic names. If proprietary drugs have been used in the study, refer to these by their generic name, mentioning the proprietary name, and the name and location of the manufacturer, in parentheses.

Parts of the Manuscript

The length of papers should adhere to the guidelines outlined for each manuscript type in the ‘Manuscript Categories and Requirements’ section.

The manuscript should be presented in the following order: (i) title page, (ii) abstract and key words, (iii) main text, (iv) acknowledgements, (ii) references, (iv) tables (each table complete with title and footnotes) and (v) figure legends. Figures and supporting information should be supplied as separate files. Footnotes to the text are not allowed and any such material should be incorporated into the text as parenthetical matter.

Title page

The title page should contain:
(i) manuscript category
(ii) a short informative title that contains the major key words. The title should not contain abbreviations
(iii) the full names of the authors
(iv) the addresses of the author’s affiliated institutions at which the work was carried out
(v) a short running title (no more than 40 characters)
(vi) an authorship declaration
(vii) the full postal and email address, plus telephone numbers, of the author to whom correspondence about the manuscript should be sent
(viii) word count, excluding title page, abstract, references, figures and tables
The present address of any author, if different from that where the work was carried out, should be supplied in a footnote.

Authorship declaration

This must include an acknowledgement that all authors are in agreement with the content of the manuscript. In keeping with the latest guidelines of the International Committee of Medical Journal Editors, each author’s contribution to the paper is to be quantified.

Abstract and keywords

The length of abstracts must adhere to the specifications under the section Manuscript Categories. Please note that the requirements differ between manuscript types. The abstract should not contain abbreviations or references.

Three key words, for the purposes of indexing and peer review, should be supplied below the abstract, in alphabetical order, and should be taken from those recommended by the US National Library of Medicine’s Medical Subject Headings (MeSH) browser list at:
http://www.nlm.nih.gov/mesh/meshhome.html.

Text

Please note that the requirements differ between manuscript types. Please refer to Manuscript Categories for individual requirements.

Note that papers involving human studies should include a statement confirming that the protocol for the research project has been approved by a suitably constituted Ethics Committee of the institution within which the work was undertaken and that it conforms to the provisions of the Declaration of Helsinki. All investigations on human subjects must include a statement that the subject gave informed consent and patient anonymity should be preserved.

Acknowledgments and disclosure

The source of financial grants and other funding must be acknowledged, including a frank declaration of the authors’ industrial links and affiliations. Refer to the section 'Disclosure' under Ethical Considerations above for more detail on disclosure requirements. The contribution of colleagues or institutions should be acknowledged. Thanks to anonymous reviewers are not appropriate.

References

References follow the Vancouver style, i.e. numbered sequentially as they occur in the text and ordered numerically in the reference list.
• All citations mentioned in the text, tables or figures must be listed in the reference list.
• If cited in tables or figure legends, number according to the first identification of the table or figure in the text.
• In the reference list, cite the names of all authors when there are six or fewer; when seven or more, list the first three followed by et al.
• Do not use ibid. or op cit.
• Reference to unpublished data and personal communications should not appear in the list but should be cited in the text only (e.g. Smith A, 2000, unpublished data).
• Names of journals should be abbreviated in the style used in Index Medicus.
• Authors are responsible for the accuracy of the references.

Journal articles:
1. Gibas Z, Prout DF Jr, Pontes JR. Chromosome changes in germ cell tumors of the testis. Cancer Genet Cytogenet 1986; 19: 245-252.

Journal articles published ahead of issue (print or online):
2. Benz PJ, Soll J, Bölter B. Protein transport in organelles: The composition, function and regulation of the Tic complex in chloroplast protein import. FEBS Journal 2009. doi: 10.1111/j.1742-4658.2009.06874.x

Books:
3. Ernstoff M. Urologic Cancer. Boston: Blackwell Science, 1997.

Chapter in an edited book:
4. Gilchrist RK. Further commentary: Continent stroma. In: King LR, Stone AR, Webster GD (eds). Bladder Reconstruction and Continent Urinary Diversion. Chicago: Year Book Medical, 1987; 204–205.

Tables

Tables should be self-contained and complement, but not duplicate, information contained in the text. Number tables consecutively in the text in Arabic numerals. Type tables on a separate page with the legend above. Legends should be concise but comprehensive – the table, legend and footnotes must be understandable without reference to the text. Vertical lines should not be used to separate columns. Column headings should be brief, with units of measurement in parentheses; all abbreviations must be defined in footnotes. Footnote symbols: †, ‡, §, ¶, should be used (in that order) and *, **, *** should be reserved for P-values. Statistical measures such as SD or SEM should be identified in the headings. Tables should be submitted in Microsoft word or excel. Image files and groupings of text boxes should be avoided.

Figure legends

Type figure legends on a separate page. Legends should be concise but comprehensive – the figure and its legend must be understandable without reference to the text. Include definitions of any symbols used and define/explain all abbreviations and units of measurement.

Figures

All illustrations (line drawings and photographs) are classified as figures. Figures should be cited in consecutive order in the text. Magnifications should be indicated using a scale bar on the illustration.

Size: Figures sizes to fit within the column (80 mm), intermediate (110 mm) or the full text width (166 mm).

Resolution: Figures must be supplied as high resolution saved as .eps (for line drawings) or .tif (for photographs). Halftone figures 300 ppi (pixels per inch), color figures 300 ppi, figures containing text 400 ppi, line figures 1000 ppi.

Line width: Between 0.5 and 1 point.

More help on preparation of illustrations can be found at: http://authorservices.wiley.com/bauthor/illustration.asp.

Color figures: Up to four color illustrations, if judged relevant and of good quality, will be published in print and online free of charge for each contribution. If there are more the four color figures, the author will be charged for print publication of the fifth and subsequent color figures . Composite color photographs made up of smaller pictures are not accepted.

Supporting Information

Supporting information is not essential to the article but provides greater depth and background and may include tables, figures, videos, datasets, etc.This material can be submitted with your manuscript, and will appear online, without editing or typesetting. Guidelines on how to prepare this material and which formats and files sizes are acceptable can be found at: http://authorservices.wiley.com/bauthor/suppmat.asp

Please note that the provision of supporting information is not encouraged as a general rule. It will be assessed critically by reviewers and editors and will only be accepted if it is essential.

6. SUBMISSION REQUIREMENTS

Manuscripts should be submitted online at http://mc.manuscriptcentral.com/ases/

• A cover letter may be included in the ‘Cover Letter Field’ of the ScholarOne system if you wish. The text can be entered directly into the field or uploaded as a file.

• The main text file should be prepared using Microsoft Word, doubled-spaced.

• Each figure should be supplied as a separate file, with the figure number incorporated in the file name.

7. PUBLICATION PROCESS AFTER ACCEPTANCE

Accepted papers will be passed to Wiley’s production team for publication. The author identified as the formal corresponding author for the paper will receive an email prompting them to login into Wiley’s Author Services, where via the Wiley Author Licensing Service (WALS) they will be asked to complete an electronic license agreement on behalf of all authors on the paper. More details on the copyright and licencing options for the journal appear below.

Wiley’s Author Services

Author Services enables authors to track their article through the production process to publication online and in print. Authors can check the status of their articles online and choose to receive automated e-mails at key stages of production. The corresponding author will receive a unique link that enables them to register and have their article automatically added to the system. Please ensure that a complete e-mail address is provided when submitting the manuscript. Visit http://www.authorservices.wiley.com/ for more details on online production tracking and for a wealth of resources including FAQs and tips on article preparation, submission and more.

Proofs

Once the paper has been typeset the corresponding author will receive an e-mail alert containing instructions on how to provide proof corrections to the article. It is therefore essential that a working e-mail address is provided for the corresponding author. Proofs should be corrected carefully; responsibility for detecting errors lies with the author.

Early View

The journal offers rapid speed to publication via Wiley’s Early View service. Early View articles are complete full-text articles published online in advance of their publication in a printed issue. Early View articles are complete and final. They have been fully reviewed, revised and edited for publication, and the authors' final corrections have been incorporated. Because they are in final form, no changes can be made after online publication. Early View articles are given a Digital Object Identifier (DOI), which allows the article to be cited and tracked before allocation to an issue. After print publication, the DOI remains valid and can continue to be used to cite and access the article. More information about DOIs can be found at http://www.doi.org/faq.html.

Offprints

A PDF reprint of the article will be supplied free of charge to the corresponding author. Additional printed offprints may be ordered online for a fee. Please click on the following link and fill in the necessary details and ensure that you type information in all of the required fields: http://offprint.cosprinters.com/cos. If you have queries about offprints please e-mail: offprint@cosprinters.com.

Author Marketing Toolkit

The Wiley Author Marketing Toolkit provides authors with support on how to use social media, publicity, conferences, multimedia, email and the web to promote their article.

8. COPYRIGHT, LICENSING AND ONLINE OPEN

Accepted papers will be passed to Wiley’s production team for publication. The author identified as the formal corresponding author for the paper will receive an email prompting them to login into Wiley’s Author Services, where via the Wiley Author Licensing Service (WALS) they will be asked to complete an electronic license agreement on behalf of all authors on the paper.

Authors may choose to publish under the terms of the journal’s standard copyright transfer agreement (CTA), or under open access terms made available via Wiley OnlineOpen.

Standard Copyright Transfer Agreement: FAQs about the terms and conditions of the standard CTA in place for the journal, including standard terms regarding archiving of the accepted version of the paper, are available at: Copyright Terms and Conditions FAQs.

Note that in signing the journal’s licence agreement authors agree that consent to reproduce figures from another source has been obtained.

OnlineOpen – Wiley’s Open Access Option: OnlineOpen is available to authors of articles who wish to make their article freely available to all on Wiley Online Library under a Creative Commons license. With OnlineOpen, the author, the author's funding agency, or the author's institution pays a fee to ensure that the article is made open access. Authors of OnlineOpen articles are permitted to post the final, published PDF of their article on their personal website, and in an institutional repository or other free public server immediately after publication. All OnlineOpen articles are treated in the same way as any other article. They go through the journal's standard peer-review process and will be accepted or rejected based on their own merit.

OnlineOpen licenses. Authors choosing OnlineOpen retain copyright in their article and have a choice of publishing under the following Creative Commons License terms: Creative Commons Attribution License (CC BY); Creative Commons Attribution Non-Commercial License (CC BY NC); Creative Commons Attribution Non-Commercial-NoDerivs License (CC BY NC ND). To preview the terms and conditions of these open access agreements please visit the Copyright Terms and Conditions FAQs.

Funder Open Access and Self-Archiving Compliance: Please click here for more information on Wiley’s compliance with specific Funder Open Access and Self Archiving Policies, and click here for more detailed information specifically about Self-Archiving definitions and policies.

9. EDITORIAL OFFICE
ASES Editorial office
Wiley Publishing Asia Pty. Ltd.
155 Cremorne Street
Richmond VIC 3121 Australia
E-mail: ases@wiley.com
Tel: 03 3830 1237 (Residents in Japan), +61 3 9274 3116 (Residents outside Japan)
FAX: +61 3 9274 3390

Author Guidelines updated 24 July 2015

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